Cargo Tracking Assistant - SSA5

Disclaimer: This is a 3-month contract, potentially renewed for 6-11 months only. This post is for the emergency response team for the Palestine Country Office, located in Cairo, Egypt.

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, color, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status, physical or mental disability.

ABOUT WFP

The United Nations World Food Programme is the world’s largest humanitarian organization, saving lives in emergencies and using food assistance to build a pathway to peace, stability, and prosperity for people recovering from conflict, disasters, and the impact of climate change. Food assistance extends well beyond the traditional view of “food aid” as transfers of food commodities to hungry people.

It seeks not only to save lives and protect livelihoods in the short term but also to combat the root causes of hunger in the medium and long term for a world with zero hunger.

ORGANIZATIONAL CONTEXT

These jobs are found in Country Offices (COs), Regional Bureaux (RBs), and Headquarters (HQ). The Job holders report to a Head of the Unit, Chief or Information Technology Officer, or the designate.

At this level, job holders are expected to take responsibility for the completion of a range of processes and activities requiring the interpretation of standard guidelines/practices. Job holders can recommend a course of action to staff at various levels and may allocate tasks to other staff.

The objective of a country-level Logistics Cluster is to ensure that timely, coherent, and effective logistics support to humanitarian aid/relief operations is possible (within funding and security constraints). WFP as the lead agency of the Logistics Cluster is accountable for working in partnership with humanitarian stakeholders to deliver a strategic response, based on operational gaps (as per the IASC Guidelines on Cluster Coordination at the Country Level). Within each country-level Logistics Cluster Lead Agency is a Logistics Cluster Coordinator (as per the IASC Generic Terms of Reference for Sector Leads at the Country Level), who is responsible for leading and facilitating this process. Based on the needs identified and expressed by the humanitarian community, the Cluster will assume a coordination and information management role, while attempting to facilitate common services where required to maximize the use of available resources in-country, provide support and advocacy surrounding customs clearance and government liaison, and establish a more coordinated and cost-effective operational approach.

WHY WORK AT WFP?

SAVING & CHANGING LIVES ❤ Make a difference, and the world will notice. We are driven by our mission to fight world hunger and feed people’s dreams of a brighter future.

GLOBAL COMMUNITY 🌍 Build bridges that unite people across the world. Being part of a global, diverse, and multicultural community like WFP, will continuously expose you to new ideas and perspectives. How we deliver our mission in a deep respect for personal and cultural differences and close collaboration between every member of our global team, will certainly enrich your experience and knowledge on so many levels.

UNLIMITED POSSIBILITIES 💡 Unlock possibilities you never thought you'd find. WFP goes anywhere it is needed and does whatever it takes to get the job done.

LIFE-CHANGING EXPERIENCE ⭐ Reach beyond yourself and discover your true potential. WFP offers the kind of life-changing experiences you’re unlikely to find in many other organizations.

Join us to make a difference. Watch this video to know more about us!! Link: https://www.youtube.com/watch?v=3mzGbaRAhz8&feature=youtu.be

JOB PURPOSE:

Utilize the Relief Item Tracking Application (RITA) for capturing key data to manage and monitor common service provision: (1) provide support to Service Users and Service Providers to ensure data collection (i.e. daily reporting on operational activities) conforms to established standards; (2) ensure regularly consolidated updates on the status of services accepted, in-progress, and closed are available as required.

KEY ACCOUNTABILITIES (not all-inclusive, within delegated authority):

• Verify complete and coherent Service Request Forms (SRFs) are received and entered into RITA in a timely way according to established procedures; liaise with Service Users to update data on their SRFs as required. • Liaise with the Logistics Officer in charge of Cluster operations or designated responsible staff (and other actors to cross-check data for accuracy; ensure that cargo documentation (Waybills, GRNs, Bills of Lading, etc.) is received, reconciled against requests, and properly cataloged/filed. • Support field Logistics Officers/Storekeepers/etc. as required to collect information on received, dispatched, and released cargo; and, to resolve discrepancies between SRFs, cargo documentation, and physical inventory of stocks at Common Service locations. • Register all data, including details of all logistics transactions related to cargo that is handled and transported through the Logistics Cluster coordination mechanism by utilizing RITA. • Support the Logistics Cluster operations officer to establish and coordinate reporting procedures and provide assistance to logistics staff in meeting reporting requirements. • Work with the Logistics Officers and the commodity tracking data to provide service users with timely and relevant reports on their consignment status. • Liaise with Logistics Officers and Information Management Officers regarding dissemination of, and requests for, reports for other agencies. • Use Microsoft Excel to generate tables, charts, and reports based on RITA data that illustrate cargo flow as entered into the system. • Assist with the training of new logistics officers/assistants/storekeepers as required to ensure proper management of non-WFP stocks and proper reporting of daily/weekly/monthly activity. • Perform other duties as may be required.

OTHER SPECIFIC JOB REQUIREMENTS (details to be determined by Post Managers):

This section is optional to describe other duties, skills & knowledge required for the specific job.

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE:

• Logistics and/or Supply Chain Management experience, • Background in warehousing, transport (uni or multimodal), customer service or sales force, • Background with cargo tracking. • Knowledge of an ERP or supply chain management software is a plus. • Willingness to work in dangerous or insecure locations.

STANDARD MINIMUM ACADEMIC QUALIFICATIONS:

Education: University degree in social sciences, business, logistics, international relations, communications, journalism or related field; or the equivalent combination of education and experience.

Language: National Professional: Fluency (level C) in English language and the duty station’s language, if different.

Female applicants and qualified applicants from developing countries are especially encouraged to apply

WFP has zero tolerance for discrimination and does not discriminate based on HIV/AIDS status.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.