Call for Roster: Business Support Assistant, SSA Level 4 Based in Bokh

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WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

TERMS AND CONDITIONS

JOB TITLE: Business Support Assistant CONTRACT TYPE: Special Service Agreement, SSA level 4 UNIT/DIVISION: Administration DUTY STATION: Bokh DURATION: 3 months (initial)

The purpose of this Vacancy Announcement is to create a database of potential candidates for anticipated Business Support Assistant positions in the future. Successful completion of the recruitment process does not guarantee a candidate’s selection.

ABOUT WFP

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

ORGANIZATIONAL CONTEXT

Job holders may either perform administrative support functions in the front office and report to the Business Support Associate, or provide administrative support to team(s) with the reporting line to the relevant Head of Office or the designate. At this level, work is carried out under minimal supervision. Job holders are expected to produce organised and accurate work, undertaking specific business support activities. They may offer guidance on standard practices to more junior staff in their area of work.

JOB PURPOSE

To deliver standard business support processes for a specific professional area of work, to facilitate effective service delivery.

KEY ACCOUNTABILITIES (not all-inclusive)

• Provide technical assistance in WFP vehicle fleet management including vehicle insurance and vehicle database operation.
• Ensure that maintenance of WFP vehicles is performed in a timely and efficient manner, and vehicles are technically ready for operation including insurance documents and drivers.
• Establish and maintain monitoring and control systems for all spare parts, lubricants, consumables, and tires issued and their proper utilization.
• Ensure that comprehensive lists of necessary spare parts to be purchased are prepared promptly and accurate records of all items used are always maintained.
• Report on all works carried out related to WFP vehicles.
• Manage accommodation booking, following up on cleaning and porters company services
• Formulate and monitor budget allocations for WFP fleet management purposes.
• Maintain liaison with relevant WFP units and service providers/suppliers concerning the status of procurement, delivery, financial and insurance matters.
• Verify the accuracy and completeness of all invoices and clear them for further processing and payment.
• Ensure that financial data is timely collected, analyzed, and entered correctly in WFP corporate system(s); Analyze and resolve discrepancies/irregularities and bring to the attention of the supervisor complex issues.
• Perform any other duties.

STANDARD MINIMUM QUALIFICATIONS

Education: Completion of secondary school education.

Experience: Four or more years of progressively responsible work experience in the relative business stream with experience in general administrative work.

Knowledge & Skills:

• Proficient in the use of office equipment and computer software packages, such as Microsoft Word.
• Knowledge of work routines and methods in order to complete processes under minimal supervision.
• Uses tact and courtesy to give and receive information to a wide range of individuals.
• Ability to identify data discrepancies and rectify problems requiring attention.
• Ability to offer guidance or basic on-the-job training to more junior staff.

Language: Fluency in both oral and written communication in English and local language.

DEADLINE FOR APPLICATIONS

26 February 2024

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WFP has a zero-tolerance approach to conduct such as fraud, sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to WFP’s standards of conduct and will therefore undergo rigorous background verification internally or through third parties. Selected candidates will also be required to provide additional information as part of the verification exercise. Misrepresentation of information provided during the recruitment process may lead to disqualification or termination of employment

WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.