Business Support Associate - Programme SC - 6, 12 Months Renewable Contract, Gaborone, Botswana

Admin

Overview

Support administrative and business operations of the Joint Programme Implementation Team

You have:

• University degree in Project Management, Business Management, Agriculture, Nutrition, Food Science, or Social Sciences.
• Six years or more of postgraduate professional experience in a relevant field with international humanitarian and development work background.
• Fluency (level C) in English language.
• Knowledge of MS Office applications and standard office software such as Microsoft Word.
• Excellent communication skills, both written and oral.
• Good analytical skills and the ability to work under minimum supervision.
• Experience in graphic design and visual storytelling is an advantage.

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WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

ABOUT WFP

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

STANDARD MINIMUM QUALIFICATIONS

Education: University degree in any of the following areas: Project Management, Business Management, Agriculture, Nutrition, Food Science, Social Sciences.

Experience: Six years or more of postgraduate professional experience in a relevant field of work, with a background and interest in international humanitarian and development work. Graphic design, art and visual storytelling background will be added advantage.

Language: Fluency (level C) in English language

ORGANIZATIONAL CONTEXT

WFP is partnering with AUDA-NEPAD and the SADC Secretariat towards the implementation of the Rural Futures Programme of the African Union, contained in the Kinshasa Declaration, to pilot the project within the SADC region. The Kinshasa Declaration, endorsed by a Decision of the 35th AU Ordinary Assembly of Heads of States and Governments, directed AUDA-NEPAD and WFP to support the operationalization of the Kinshasa Declaration, through the development and implementation of projects and programmes, for a continental rollout.

WFP and AUDA-NEPAD are establishing the Joint Implementation Project Team (JIPT) to spearhead the piloting and implementation of the Kinshasa Declaration in the SADC Region, through establishing activities of the Rural Futures Programme. The JIPT will be hosted by the SADC Secretariat and its operations directed by a Steering Committee consisting of the tripartite.

JOB PURPOSE

This position will support WFP’s strategic engagement with the SADC Secretariat and African Union Development Agency – New Partnership for Africa’s Development (AUDA-NEPAD, to manage and oversee Administrative and Business support of the Joint Programme Implementation Team (JPIT). The incumbent will work under the direct supervision of the Head of the JPIT.

The incumbent will work under the direct supervision of the Coordinator/Head, of the Joint Implementation Project Team (JIPT). The Programme Business Support Assistant will perform the following duties:

KEY ACCOUNTABILITIES (not all-inclusive)

• Oversee the provision of a range of services, including office and asset management, including light vehicle management, travel, protocol related, etc., maintaining information, to contribute to the provision of a safe and comfortable working environment.
• Support the HR and Administrative functions of the Joint Implementation Team.
• Provide administrative support to the Office which includes scheduling and coordinating appointments, meetings and any other duties supporting the Office.
• Provide administrative and logistical support in various activities as well as workshops and meetings/missions.
• Support a wide range of projects, using various software programs to visualize and develop innovative graphic designs that meet Joint Implementation Team goals.
• Collate and process information including dissemination to support the production of standard documents and reports for the unit, to enable decision-making and the effective management of resources.

KEY ACCOUNTABILITIES II (Not all-Inclusive)

• Assist in the management of programmes of the Joint Implementation Unit.
• Be a first point of contact for internal and external queries, to facilitate the provision of efficient and effective resolution of daily issues.
• Support all knowledge-related activities, including the management, capturing, sharing and accessibility of knowledge assets.
• Manage and maintain paper and electronic records within the area of responsibility by established procedures, to ensure swift and easy data access as required.
• Undertake research and perform basic analyses of data, to contribute to the provision of accurate information and effective management of resources.
• Be a first point of contact for internal queries, to facilitate the provision of efficient and effective resolution of daily issues.
• Provide inputs to routine methods and practices in your area of work and support the effective operation of the Unit.
• Contribute to the improvement of business procedures and processes.
• Perform other related duties as required.

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE (Not all-inclusive)

• Training in food security analysis communication and advocacy.
• Knowledge of MS Office applications and computer IT applications
• Ability to use standard office equipment such as photocopiers and scanners.
• Ability to follow standard business support processes and procedures.
• Knowledge of standard office software packages, e.g., Microsoft Word.

DESIRED EXPERIENCE FOR ENTRY INTO THE ROLE (Continued...)

• Knowledge of standard office software packages, e.g., Microsoft Word.
• Ability to provide information using courtesy and tact.
• Keen attention to detail.
• Good analytical skills, report writing skills ability to work under minimum supervision, attention to detail and ability to multi-task.
• Excellent communication skills, both written and oral.
• Knowledge of WordPress and content management systems
• Photography experience and proficiency with photo-editing software
• Good community engagement skills
• Good presentation skills, Negotiation skills
• Good reporting, monitoring and evaluation skills, hardworking, mature, logical, culturally sensitive, result oriented and interested in humanitarian development.

DEADLINE FOR APPLICATIONS

The deadline for submitting application for this vacancy is 20 March, 2024.

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WFP has a zero-tolerance approach to conduct such as fraud, sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to WFP’s standards of conduct and will therefore undergo rigorous background verification internally or through third parties. Selected candidates will also be required to provide additional information as part of the verification exercise. Misrepresentation of information provided during the recruitment process may lead to disqualification or termination of employment

WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.

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Potential interview questions

Added 2 years ago - Updated 1 year ago - Source: wfp.org