Business Support Associate (Logistics Cluster) SC-6 (Kyiv, Ukraine)

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Career Opportunities: Logistics Business Support Associate (Cluster) Duty stations (Kyiv) | One year

*** 🚩 Vacancy Announcement n°: 178359 📢 Job Title: Logistics Business Support Associate (Cluster) 📌Type of Contract: Service Contract ➡️ Unit / Division: Supply Chain Unit / WFP Ukraine 📍 Duty Station: Kyiv (with regular travel within Ukraine) ➡️ Duration: 12 months (renewable) ⏰ Closing date: Monday 28 November 2022, midnight (Ukraine Time)

ABOUT WFP

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

To learn more about WFP, visit our website and follow us on social media to keep up with our latest news: LinkedIn, Instagram, Facebook, Twitter.

What will you do in this position?

You will deliver a wide range of business support processes and activities for the Logistics Cluster to facilitate effective service delivery and provide specialized support functions and/or supervise staff performing standard logistics/supply chain processes and activities to enable effective delivery of goods and services for all delivery modalities.

Why work with us?

The war in Ukraine has left an estimated one in three families without enough food, rising to one in two in some areas of the East and South. More than 6 million Ukrainians have been internally displaced and more than 6 million have left the country. Many of those who remain have lost their livelihoods, especially in areas close to the front lines. Millions who fled their homes to the country’s West are preparing for long-term internal displacement. Many who have returned to liberated areas around the capital, Kyiv, are struggling to rebuild their lives, having run out of money or found their homes reduced to rubble. WFP is quickly scaling up to support 4.7 million people per month inside Ukraine, using a flexible mix of food and cash assistance. We support people wherever they are, including in areas close to the front line. This is an opportunity for an exciting and challenging Human Resources role in a multi-cultural, hardworking, fun and interdisciplinary HR team. In addition, we offer:

➡️ Meaningful and impactful careers: Our day-to-day work makes a difference in the lives of the people we serve

➡️ Continuous learning and training: We provide learning tools for our staff to continually develop their careers

➡️ Multicultural and stimulating work environment: We encourage gender and cultural diversity to make our teams stronger

Join us to make a difference in Ukraine, watch this video to know more about us!

How can you make a difference?

In this position you will have to:

1. Provide support to the unit’s daily operational activities and projects by providing input and tracking of activities.
2. Provide guidance to staff in interpretation of administrative procedures, policies, processes, and use of corporate systems to ensure consistent and efficient services delivery.
3. Coordinate activities to ensure operational supplies (stationery etc) are in place to support operations in the CO and hubs.
4. Consolidate procurement plans from Logs Cluster hubs, raise and process and close PRs PR, SES, GRN and MPOs in observance of relevant Standard Operating Procedures.
5. Whenever required, follow up with procurement unit to ensure timely delivery of supplies or services for the implementation of the Logs Cluster mandate.
6. Verify and follow up the unit’s invoices, prepare payment requisitions, match invoices and ensure payments are made.
7. Answer a range of queries related to the provision of administrative services in order to support resolution of daily issues.
8. Process travel requests for Logistics cluster unit ensuring relevant travel documents e.g. travel tickets, boarding pass, approved security clearances and email approval by the head of unit are attached in corporate system (WeTravel) before certifying trips for payment.
9. Collaborate and alternate with other administrative staff in other units for effective and continuous administrative services delivery.
10. Manage administration arrangements for high level and routine project activities, including transport arrangement, hotel bookings, conferences, large-scale trainings and workshops.
11. Accurately maintain both electronic and manual filing of all administrative documents related to Logistics Cluster.
12. Ensure the Logistics Cluster workplan is monitored, reviewed and revised regularly.
13. Contacts with visitors and staff, arrangement of appointments and meetings, acting as an interpreter when required and/or taking minutes.
14. Translation of correspondence when needed.
15. Assist budget preparation and monitoring of expenditure and grant expiries.
16. Build and maintain the partnership with WFP stakeholders, other UN agencies and local government offices.
17. Support collection of data and information on market capacity, supplier lists, input to LCA and relay information to Logistics cluster management for accurate reporting and decision-making.
18. Perform other duties as whenever required.

To join us in saving lives, changing lives you will have to...

Education: Completion of a secondary school. University degree social sciences, business/finance, supply chain logistics, international relations, communications or related field is desired.

Experience: Six or more years of progressively responsible work experience in the relative business stream with experience in general administrative work.

Language: Proficiency in both oral and written communication skills in English and Ukrainian languages.

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Before you apply...

WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles. Selection of staff is made on a competitive basis, and we are committed to promoting an inclusive work environment in which diversity is valued and where no form of discrimination is tolerated. We aim to achieve parity in our teams in Ukraine. Qualified female applicants are especially encouraged to apply. CV and cover letter must be submitted in English language.

All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.