Business Support Assistant - SC5 - Muzaffarabad

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Overview

Assist in finance and HR tasks; manage business support activities.

You have:

• Completion of secondary school education, preferably supported by a University degree in related field.
• Five or more years of progressively responsible work experience in the relative business stream.
• Knowledge of specialised common business practices and methods, gained through relevant technical training and experience.
• Ability to develop and maintain relationships with a range of individuals.
• Good communication skills required to give and receive information.
• Ability to maintain confidentiality.

.

WFP encourages female candidates and people with disabilities to apply.

WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles. Selection of staff is made on a competitive basis. We are committed to promoting diversity and the principle of equal employment opportunity for all our employees and encourages qualified candidates to apply irrespective of religion or belief, ethnic or social background, gender, gender identity and disability.

About Job

Job Title: Business Support Assistant

Grade: SC5

Type of contract: Service Contract

Duration: 12 Months

Duty Station: Muzaffarabad

Vacancy Number: 279223

Date of Publication: 10th January, 2023

Deadline of Application: 23rd January, 2023

This vacancy announcement is for Pakistani Nationals only.

TERMS AND CONDITIONS

WFP offers a competitive benefits package including salary, pension, leave plus a medical insurance (relevant links). *Remote work may be possible depending upon the operational requirements of the Programme.

Requests are assessed on a case-by-case basis, taking into account the personal circumstances of the requestor given the operational situation.

JOB PURPOSE

AJK Office activity is expanding due to BISP expansion, CBT has also started, so we need the position of BSA who could asist in Fiannace and HR related tasks. At this level job holders are expected to take responsibility for completion of a range of business support activities requiring some interpretation of standard guidelines/practices. Job holders are able to recommend a course of action to staff at various levels and may allocate tasks to more junior colleagues. The incumbent will be reporting to the Head of Provincial Office, Muzaffarabad or the designate.

KEY ACCOUNTABILITIES (not all-inclusive)

1. Collate information for inclusion in reports, documents and correspondence, to support the effective work of other staff. 2. Respond to standard queries and provide timely and accurate guidance. 3. Process and manage routine administrative and financial tasks in various functional areas, to contribute to the effective and timely management of resources 4. Manage and maintain records and databases, to ensure information is organised and readily available for staff. 5. Maintain relationships with a range of individuals through provision of business support to assist in information sharing and service delivery to staff. 6. Proof-read reports, documentation, correspondence, etc., making changes in line with established guidelines where appropriate. 7. Contribute to improvement of business procedures and processes. 8. Collect and perform basic analysis of data to contribute to quality business information management. 9. Provide guidance to junior colleagues in performing their duties.

10. Any other task as assigned.

STANDARD MINIMUM QUALIFICATIONS

Education: Completion of secondary school education, preferably supported by a University degree in related field (Business Administration, Management, Finance, or related area) Experience: Five or more years of progressively responsible work experience in the relative business stream with experience in general administrative work.

Knowledge & Skills:

• Knowledge of specialised common business practices and methods, gained through relevant technical training and experience. • Ability to develop and maintain relationships with a range of individuals in order to provide a high quality support service. • Ability to carry out basic data analysis and independently rectify problems requiring attention. • Ability to monitor and record financial transactions. • Good communication skills required to give and receive information and work with a variety of individuals. • Ability to maintain confidentiality.

MS Office

Language: English

ABOUT WFP

The World Food Programme (WFP) is the leading humanitarian organization saving lives and changing lives, delivering food assistance in emergencies and working with communities to improve nutrition and build resilience.

ORGANIZATIONAL CONTEXT

This job is based in Muzaffarabad and the job holder will report to Head of Provincial Office or the designate.

At this level job holders are expected to take responsibility for completion of a range of business support activities requiring some interpretation of standard guidelines/practices. Job holders are able to recommend a course of action to staff at various levels and may allocate tasks to more junior colleagues.

FUNCTIONAL CAPABILITIES

N/A

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Potential interview questions

Added 3 years ago - Updated 1 year ago - Source: wfp.org