The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetime. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need. In 2020, WFP was awarded the Nobel Peace Prize for its efforts to fight hunger globally, including its work during the coronavirus pandemic.

In Syria, WFP provides food assistance to more than 4.6 million people each month. This includes families who require emergency assistance when affected by conflict and displacement and also those who need help to improve their nutrition and food security. WFP supports children across Syria with healthy meals and snacks at school, mothers with nutritious diets, and families and communities with sustainable livelihood projects.

BACKGROUND AND PURPOSE OF THE ASSIGNMENT:

To ensure the implementation of standard administrative processes and activities to enable effective delivery of services. The Business Support Assistant will work in Mersin and reporting to Administration Officer in Mersin.

STRATEGIC OBJECTIVE/ACTIVITY:

To implement well-defined standard administrative processes and activities to enable effective delivery of services for all WFP staff in the office.

KEY ACCOUNTABILITIES (not all-inclusive)

This post is based in Mersin and follow under the direct supervision of Head of Administration, Mersin Office. • Check the provision of a range of services, including facilities and light vehicle management, asset management, travel, protocol related, etc., to contribute to the provision of a safe and comfortable working environment. • Collate and process information including dissemination to support the production of standard documents and reports for the office, to enable decision-making and the effective management of resources. • Manage and maintain paper and electronic records within the area of responsibility in accordance with established procedures, to ensure swift and easy data access as required. • Undertake research and perform basic analyses of data, to contribute to the provision of accurate information and effective management of resources. • Be a first point of contact for internal queries, to facilitate the provision of efficient and effective resolution of daily issues. • Provide inputs to routine methods and practices in own area of work, to support the continuous improvement of services provided. • Gather information with clear direction to support the drafting of documents and preparing reports by other staff. • Respond to queries and escalate where appropriate, to provide a timely and accurate service to clients. • Support processing and managing routine administrative and financial tasks in various functional areas, to contribute to the effective and timely management of resources. • Be a first point of contact for internal queries, to facilitate the provision of efficient and effective resolution of daily issues.

• Perform any other duties incidental to the above, as required.

EXPERIENCE REQUIRED:

• 4 years of work experience in the fields of business administrative.

• Experience in maintaining corporate systems and running queries on office administrative activities from operational and accounting point of view.

• Experience in administering third party service providers’ and accounts receivable.

• Experience in using ERP (SAP MM - External Services Management Module).

• Experience in financial planning, budgeting for office admirative and reporting.

• Experience in working in the humanitarian/non-profit field.

STANDARD MINIMUM QUALIFICATIONS

Education: Completion of secondary school education. A post-secondary certificate in the related functional area is desirable. Experience: In office administration Knowledge & Skills: Knowledge of working in computer, Excel sheet, PowerPoints Languages: Fluency (level C) in oral and written communication in English. Knowledge of Turkish and/or Arabic is an asset.

TERMS AND CONDITIONS

1. Only candidates who are short-listed will be contacted and will be invited to the next stage of the selection process.

2. Applications and CV in PDF format must be submitted online with:

English language only
Indicate exact Positions Title
All your job responsibilities, experience (start and end date of employment for each position: From (dd/mm/yyyy) to (dd/mm/yyyy)
Company/Organization name and scope of work of the organization
Contract type: part-time, full-time, volunteer, or freelancer

3. Proof of your experience will be required in the final stage of recruitment.

4. Candidates must get an auto confirmation email once application is submitted.

5. By submitting your application, you have read the Terms of Reference for this position and agree that any false, wrong, or incomplete information might lead to your disqualification in this recruitment process.

HOW TO APPLY

If any of the below links do not work by clicking on it, please copy and paste it in the browser address bar:

Internal candidate : https://performancemanager5.successfactors.eu/sf/jobreq?jobId=831074&company=C0000168410P

External candidate: https://career5.successfactors.eu/sfcareer/jobreqcareer?jobId=831074&company=C0000168410P

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All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.

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Added 3 months ago - Updated 3 months ago - Source: wfp.org