Business Support Assistant - SC4 Mersin

Logistics & Procurement

Overview

Provide business support processes for effective service delivery.

You have:

• Completion of secondary school education. A post-secondary certificate in the related functional area is desirable.
• 3 years of progressively responsible work experience in the relative business stream with experience in general administrative work.
• Fluent (level C) English and Turkish in both oral and written communication. Knowledge of Arabic is an asset.
• Experience in maintaining corporate systems and running queries on office administrative activities from operational and accounting point of view.
• Experience in administering third party service providers’ and accounts receivable.
• Experience in using ERP (SAP MM - External Services Management Module).
• Experience in financial planning, budgeting for office administrative and reporting.
• Experience in working in the humanitarian/non-profit field.

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WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

ABOUT WFP

The United Nations World Food Programme is the 2020 Nobel Peace Prize Laureate. We are the world’s largest humanitarian organization, saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity for people recovering from conflict, disasters and the impact of climate change.

The mission of WFP is to help the world achieve Zero Hunger in our lifetime. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

In Syria, WFP provides food assistance to more than 4.6 million people each month. This includes families who require emergency assistance when affected by conflict and displacement and also those who need help to improve their nutrition and food security. WFP supports children across Syria with healthy meals and snacks at school, mothers with nutritious diets, and families and communities with sustainable livelihood projects.

ORGANIZATIONAL CONTEXT

At this level, work is carried out under minimal supervision. Job holders are expected to produce organised and accurate work, undertaking specific business support activities. They may offer guidance on standard practices to more junior staff in their area of work.This post is based in Mersin and under the direct supervision of head of Mersin Office.

JOB PURPOSE

To deliver standard business support processes for a specific professional area of work, to facilitate effective service delivery.

KEY ACCOUNTABILITIES (not all-inclusive)

• Check the provision of a range of services, including facilities and light vehicle management, travel, protocol related, etc., to contribute to the provision of a safe and comfortable working environment.
• Collate and process information including dissemination to support the production of standard documents and reports for the office, to enable decision-making and the effective management of resources.
• Manage and maintain paper and electronic records within the area of responsibility in accordance with established procedures, to ensure swift and easy data access as required.
• Undertake research and perform basic analyses of data, to contribute to the provision of accurate information and effective management of resources.
• Be a first point of contact for internal queries, to facilitate the provision of efficient and effective resolution of daily issues.
• Provide inputs to routine methods and practices in own area of work, to support the continuous improvement of services provided.
• Gather information with clear direction to support the drafting of documents and preparing reports by other staff.
• Respond to queries and escalate where appropriate, to provide a timely and accurate service to clients.

KEY ACCOUNTABILITIES (cont)

• Support processing and managing routine administrative and financial tasks in various functional areas, to contribute to the effective and timely management of resources.
• Check the provision of a range of services, including facilities and light vehicle management, travel, protocol related, etc., to contribute to the provision of a safe and comfortable working environment.
• Collate and process information including dissemination to support the production of standard documents and reports for the office, to enable decision-making and the effective management of resources.
• Perform any other duties incidental to the above, as required.

STANDARD MINIMUM QUALIFICATIONS

Education: Completion of secondary school education. A post-secondary certificate in the related functional area is desirable.

Experience: 3 years of progressively responsible work experience in the relative business stream with experience in general administrative work.

Language: Fluent (level C) English and Turkish in both oral and written communication. Knowledge of Arabic is an asset.

Knowledge & Skills:

• Experience in maintaining corporate systems and running queries on office administrative activities from operational and accounting point of view.
• Experience in administering third party service providers’ and accounts receivable.
• Experience in using ERP (SAP MM - External Services Management Module).
• Experience in financial planning, budgeting for office admirative and reporting.
• Experience in working in the humanitarian/non-profit field

CONTRACT TYPE AND DURATION

Eligibility: Turkish nationals or holders of a valid Turkish residency permit

Type of Contract: Service Contract (SC4)

Contract Duration : 12 Months.

Duty Station: Mersin, Turkey

Number of employees required: 1

TERMS AND CONDITIONS

1. Only candidates who are short-listed will be contacted and will be invited to the next stage of the selection process.
2. Applications and CV in PDF format must be submitted online with:

• English language only
• Indicate exact Positions Title
• All your job responsibilities, experience (start and end date of employment for each position: From (dd/mm/yyyy) to (dd/mm/yyyy)
• Company/Organization name and scope of work of the organization
• Contract type: part-time, full-time, volunteer, or freelancer

4. Proof of your experience will be required in the final stage of recruitment.
5. Candidates must get an auto confirmation email once application is submitted.
6. By submitting your application, you have read the Terms of Reference for this position and agree that any false, wrong, or incomplete information might lead to your disqualification in this recruitment process.

DEADLINE FOR APPLICATIONS

All applications should be received no later than Monday May 23rd 2022.

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All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.

Apply now

Potential interview questions

Added 4 years ago - Updated 1 year ago - Source: wfp.org