Business Support Assistant (Operations)-SC4, Peshawar

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WFP encourages female candidates and people with disabilities to apply.

WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles. Selection of staff is made on a competitive basis. We are committed to promoting diversity and the principle of equal employment opportunity for all our employees and encourages qualified candidates to apply irrespective of religion or belief, ethnic or social background, gender, gender identity and disability.

ABOUT JOB

Job Title: Business Support Assistant (Operations)

Grade: SC-4

Type of contract: Service Contract

Duration: 12 Months

Duty Station: Peshawar

Vacancy Number: 175303

Date of Publication: 11 October, 2022

Deadline of Application: 24 October, 2022

This vacancy announcement is for Pakistani nationals only.

TERMS AND CONDITIONS

WFP offers a competitive benefits package including salary, pension, leave plus a medical insurance. *Remote work if applicable or/FWA until return to office or travel is possible due to covid-19 restrictions****.

JOB PURPOSE

At this level, work is carried out under minimal supervision. Job holder is expected to produce organized and accurate work, undertaking specific business support activities. They may offer guidance on standard practices to more junior staff in their area of work.

To deliver standard business support processes for a specific professional area of work, to facilitate effective service delivery.

KEY ACCOUNTABILITIES (not all-inclusive)

1. Gather information with clear direction to support the drafting of documents and preparing reports by other staff. 2. Respond to queries and escalate where appropriate, in order to provide a timely and accurate service to clients. 3. Take responsibility for the maintenance of set standard systems and files, to ensure information is accurate and readily available for the function. 4. Identify simple discrepancies in statistics and data, such as missing information, and report to senior staff in order to support clients to deliver their work. 5. Provide guidance on routine business support methods and practices to junior colleagues to ensure services are delivered consistently and to the required standards.. 6. Assist Log Associate in all Food-Non Food dispatches for KPK and Cross border. 7. Provide support to field Logistics Staff/CP staff and help in terms of warehouse management or any other related matter. 8. Prepare daily dispatch plan and follow up with transporters. 9. Keep daily tracking of food stocks in hubs and replenish where ever needed. 10. Close coordination with Peshawar warehouses for available stocks for all projects. 11. Support Log Associate in creating STO, sales orders LTIs as per requirement & CRN/Call Forward. 12. Prepares all necessary documents as per WFP procedures manually/electronically. 13. Generate reports for management related to daily movement, dispatch plan & CRN Tracking. 14. Prepare convoy manifest, follow up with Govt: Authorities and as well as Political authorities in tribal areas for smooth movement of relief consignments till final distribution points. 15. Coordination with Programme unit for the related activities, follow ups. 16. Perform any other related duties assigned by the Head of Logistics.

STANDARD MINIMUM QUALIFICATIONS & EXPERIENCES

Education: Completion of secondary school education. Experience: Four or more years of progressively responsible work experience in the field of logistics.

Knowledge & Skills:

• Proficient in the use of office equipment and computer software packages, such as Microsoft Word. • Knowledge of work routines and methods in order to complete processes under minimal supervision. • Uses tact and courtesy to give and receive information to a wide range of individuals. • Ability to identify data discrepancies and rectify problems requiring attention. • Ability to offer guidance or basic on-the-job training to more junior staff. Language: General Service (Headquarters): Fluency (level C) in English language. Fluency (level C) or intermediate knowledge (level B) of another official language may be required depending on the location of the post or area of responsibility.

General Service (Field): Fluency in both oral and written communication in the UN language in use at the duty station and in the duty station’s language, if different.

ABOUT WFP

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

ORGANIZATIONAL CONTEXT

This job is based in Field Office Peshawar, and the job holder will report to the Head of Logistics. At this level, work is carried out under minimal supervision. Job holder is expected to produce organized and accurate work, undertaking specific business support activities. They may offer guidance on standard practices to more junior staff in their area of work.

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WFP is committed to diversity and inclusion within its workforce. WFP has zero tolerance for sexual exploitation and abuse, any kind of harassment, including sexual harassment, abuse of authority or discrimination. All selected candidates will, undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.

WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.