Business Support Assistant (NGO Partnerships) (SC4) South Area Office VA050-2023

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WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

DEADLINE FOR APPLICATIONS

All applications should be received no later than 5 November, 2023

CONTRACT TYPE/DURATION

Contract Type: Service Contract - SC4

Duration: 12 months

Duty Station: Damascus

Number of required employees: 2

ABOUT WFP

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

ORGANIZATIONAL CONTEXT

The Business Support Assistant will work in the south Area Office and in collaboration with the other units of WFP.

KEY ACCOUNTABILITIES (not all-inclusive)

Within delegated authority, the Business Support Assistant will be responsible for the following duties:

1. Support the Programme Assistant (partnerships) to receive, register, follow up and print the invoices submitted by Cooperating Partners (CPs). A 2. Support the Programme Assistant (partnerships) to process payment claims of CPs, ensuring that the correct exchange rate is used. 3. Maintain roster, support oversight mission preparations, tracking partners needs around visibility and procurement. 4. Support the preparation, follow up and amendment of Field Level Agreements. 5. Preparing and maintaining asset record of the various assets provided to CPs. 6. Make meeting notes and translate documents related to NGO Partnership. 7. Respond to queries and escalate where appropriate, in order to provide a timely and accurate service to clients. 8. Support processing and managing routine administrative and financial tasks in various functional areas, to contribute to the effective and timely management of resources. 9. Perform any other duties as assigned.

STANDARD MINIMUM QUALIFICATIONS

Education: Completion of secondary school education.

Experience: At least four years of work experience in Programme and/or administration, preferably focusing in managing relationships and payments with external partners and NGO.

Language: Fluency in both oral and written communication in Arabic and English.

TERMS AND CONDITIONS

Please upload your professional CV in English in PDF format making sure to include the following in terms of “Experience”:

• Company/Organization name and scope of work of the organization
• Exact Position Title
• Contract type: part-time, full-time, volunteer, consultant, or freelancer
• Start and End date of Employment for each position: From (dd/mm/yyyy) to (dd/mm/yyyy)
• Responsibilities: To mention the main responsibilities that highlight your gained skills and experience
• A proof of your experience will be required in the final stage of recruitment.

Only shortlisted candidates will be invited to the next stage of the selection process. Candidates must get an auto confirmation email once application is submitted.

HOW TO APPLY

Follow the links below to submit your application. If any of the links do not work by clicking on it, please copy and paste it in the browser address bar:

Ensure that your VPN is connected before clicking on the link below****.

Internal candidates:

https://performancemanager5.successfactors.eu/sf/jobreq?jobId=830042&company=C0000168410P

External candidates:

https://router.job-listing.wfp.org/sfcareer/jobreqcareer?jobId=830042&company=C0000168410P

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WFP has a zero-tolerance approach to conduct such as fraud, sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to WFP’s standards of conduct and will therefore undergo rigorous background verification internally or through third parties. Selected candidates will also be required to provide additional information as part of the verification exercise. Misrepresentation of information provided during the recruitment process may lead to disqualification or termination of employment

WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.