Business Support Assistant (HR/Finance/Admin) G4 (Basse)

TERMS OF REFERENCE

Title of Post: Business Support Assistant (HR/Finance/Admin) G4 (Basse)

Type of Contract: Fixed Term

Unit/ Division: Administration

Duty Station Basse, The Gambia

Duration: 12 months

Why work at WFP?

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Make a difference, the world will notice.

We are driven by our mission to fight world hunger and feed people’s dreams of a brighter future!

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Build bridges that unite people across the world. Being part of a global, diverse and

multicultural community like WFP, will continuously expose you to new ideas and

perspectives.

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Unlock possibilities you never thought you'd find.

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Join us to make a difference!

Programmatic Context: The World Food Programme (WFP) is the world's largest humanitarian agency, fighting hunger worldwide. In The Gambia, WFP has been supporting the government in schools feeding since 1970. In 2021, WFP in collaboration with the government with funding from the African Development Bank (ADB), embarked on a five-year food security project called Gambia, Agriculture Food Security Project (GAFSP). This project intends to improve Food Security through Crop Production Intensification and School Feeding Programme. The main aim of the project was to increase household food security and income of participating farmers and enhance nutritional status of targeted school children. School Feeding is the largest social safety-net in The Gambia. Continuation on building on WFP’s experience of more than 40 years in the Gambia, school feeding provides support for the establishment of a sustainable, nationally owned home-grown school feeding (HGSF) programme, where food supplied to the schools is being sourced from local smallholder farmers. This was done by reinforcing capacities at the central, regional and community levels for home grown school feeding implementation and management. It is jointly implemented with The Government building capacity for school feeding in the targeted regions, to improve enrolment and retention in early childhood development centers and the basic education cycle. The current programme provides the following strategic shifts; (i) alignment of country portfolio to the National Social Protection Policy; (ii) increased focus on capacity strengthening and national ownership of the SMP, assisting the government to improve modalities and absorb part of the caseload, while providing management and monitoring support; (iii) an integrated resilience intervention, converging nutrition, support to smallholder farmers and resilience building activities to enhance community assets, while providing conditional transfers to those at risk during the lean season; and (iv) field level implementation to technical capacity support to national government in early warning systems and preparedness. WFP is currently seeking a qualified candidate to take up functions of the Business Support Assistant (HR/Fin/Admin) position at Basse Field office.

Job Purpose:

To deliver a wide range of business support to the professional area of work and to facilitate effective service delivery.

KEY RESPONSIBILITIES (not all-inclusive, nor exhaustive):

Under the direct supervision of head of field office, the Business Support Assistant will be responsible for the following duties:

1. Adapt and update business support processes, to contribute to the continuous improvement of administrative services.
2. Check the provision of range of services, including facilities and light vehicle management, travel, support protocol related services, maintaining information, and contribute to the provision of accurate information for informative decision-making and support the effective and timely management of WFP resources.
3. Support the production of various data and compile and prepare reports to contribute to the provision of a safe and comfortable working environment.
4. Contribute to planning, monitoring, and processing administrative actions related to travel, processed in WFP corporate systems and any operational issues addressed.
5. Coordinate the activities of a team of staff working in the area, to ensure individual and team objectives are met in compliance with all relevant regulations, polices, and procedures and performance plan.
6. Perform other related duties as assigned from time to time.

KNOWLEDGE AND SKILLS

• Proficient in the use of office equipment and computer software packages, such as Microsoft Word.
• Knowledge of work routines and methods to complete processes under minimal supervision.
• Uses tact and courtesy to give and receive information to a wide range of individuals.
• Ability to identify data discrepancies and rectify problems requiring attention.
• Ability to offer guidance or basic on-the-job training to more junior staff.
• Good working knowledge of Microsoft software applications particularly MS-Office (Word, Excel, Power points, graphic and Access)

WORK EXPERIENCE: Minimum of four (4) years of work experience.

STANDARD MINIMUM ACADEMIC QUALIFICATIONS:

Education: Completion of secondary school education. A post-secondary certificate in the

related functional area is desirable.

Language: Fluency in both oral and written English.

Qualified females are encouraged to apply.

Deadline for submission of applications is 30th October 2023

Only shortlisted candidates will be contacted.

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