Business Support Assistant G5

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Are you ready for SAVING LIVES CHANGING LIVES of the world's most vulnerable people? If yes, this opportunity is for you!

WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles. Selection of staff is made on a competitive basis, and we are **committed* to promoting diversity and gender balance.*

TERMS AND CONDITIONS

Job Title: Business Support Assistant (Management) G5 Vacancy Number: 160822 Contract type: Fixed Term Duty Station: Bangkok, Thailand Section/Unit: Management Unit Duration: 1 year renewable

ABOUT WFP

The United Nations World Food Programme is a leading organization delivering food assistance and working with communities to improve nutrition and build resilience. We also support governments of developing countries in their efforts to eliminate hunger and malnutrition by addressing the underlying causes and disparities in access to food and good nutrition to ensure that no one is left behind in line with the Agenda 2030, Sustaining Peace and Agenda for Humanity. WFP is particularly focused on Goal 2 (Zero Hunger) and Goal 17 (Partnerships).

The 2020 Nobel Peace Prize awarded to WFP is recognition that ending hunger is a critical first step towards global peace. WFP recognizes that one of the greatest contributions it can make to humanity is to provide a voice to the 690 million hungry people in the world. The Nobel Peace Prize gives us a platform to make their needs heard and to mobilize support for the assistance they need.

KEY ACCOUNTABILITIES

• Performs, under minimal supervision, the full range of office management and administrative support functions to Deputy Regional Directors for Asia and the Pacific.
• Assists in maintaining calendar/schedules for two Deputy Regional Directors; receives visitors, place and screens telephone calls and answers queries with discretion; Keeps lists of names, addresses and telephone numbers of ministers, government officials and members of the diplomatic corps, monitors changes and communicate relevant information to appropriate staff inside and outside the immediate office.
• Performs a variety of administrative duties (e.g. leave recording, meeting organization, reservations, office supply and equipment orders, etc.), including preparing and/or processing administrative requests/documents (e.g., travel requests, expense claims, visa applications, etc.) for two Deputy Regional Directors for Asia and the Pacific.
• Maintains liaison with senior officials in other units regarding on-going activities and other administrative matters; monitors processes and schedules related to the office's activities and tasks etc.
• Ensures smooth and efficient information flow within the office; prepares and processes confidential information; assists in the development of office administrative systems and procedures.
• Provides assistance in the coordination of activities, meetings, training, and events.
• Processes and manage routine administrative and financial tasks in various functional areas, to contribute to the effective and timely management of resources.
• Drafts correspondence and reports, as required, on general administrative or specialized tasks which may be of a confidential nature within the assigned area of responsibility.
• Performs other duties as assigned.

MINIMUM QUALIFICATIONS

EDUCATION

• Completion of secondary school education. A post-secondary certificate in the related functional area and preferably supplemented by a university degree.

WORK EXPERIENCE

• Five or more years progressively responsible work experience in the relative business stream with experience in general administrative work for Executivies.

KNOWLEDGE AND SKILLS

• Knowledge of specialised common business practices and methods, gained through relevant technical training and experience.
• Proficient in the use of office equipment and computer software packages such as Microsoft Offices and telecommunication system.
• Strong prioritization, time management, organizational skills with self-awareness and able to work well under pressures or unexpected circumstances.
• Ability to develop and maintain relationships with a range of individuals, people with different backgrounds and cultures to provide a high-quality support service.
• Ability to carry out basic data analysis and work independently rectify problems requiring attention on details and quality.
• Ability to maintain confidentiality.
• Good communication skills required to give and receive information and work with a variety of individuals including high-level.

LANGUAGE

• Fluent and accuracy in both oral and written communications in English and Thai.

DEADLINE FOR APPLICATIONS

Monday 18 April 2022, 23:59 Bangkok Time This vacancy announcement is limited to nationals of Thailand. Only short-listed candidates will be contacted. To be considered, interested candidates are invited to apply through the WFP careers website (https://www.wfp.org/careers/job-openings ).

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Female applicants and individuals with disabilities are encouraged to apply. (National Positions)

WFP is committed to diversity and inclusion within its workforce, and encourages all qualified candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organisation. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the selection & recruitment process, and for work-related needs upon joining the Programme. WFP has zero tolerance for sexual exploitation and abuse, any kind of harassment, including sexual harassment, abuse of authority or discrimination. All selected candidates will, undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.