Business Support Assistant, G4 Dolow

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WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status, physical or mental disability.

Posting Dates

Opening Date: 5th January 2022 Closing Date: 18th January 2022

About WFP

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide and the 2020 Nobel Peace Prize Laureate. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes.

This position is open to qualified Somali candidates. Female candidates in particular, are encouraged to apply.

What will you do?

• Maintain staff attendance register and prepare consolidated reports for submission to the HR Country Office every month.
• Maintain staff members' leave (annual, sick, maternity & paternity) records as well as compensatory time off and prepare leave balances every month.
• Custodian of staff personnel files and ensure all essential documents are filed. The staff files are confidential.
• Monitor staff members’ employment contract expiration using tracking sheets.
• Prepare quarterly/bi-annual leave plans in consultation with staff members.
• Ensure all essential HR documents are completed and submitted to the HR Country Office.
• Conduct briefing to new staff on HR policies and procedures.
• Coordinate medical examinations and ensure enrolment of dependants to the WFP medical scheme.
• Prepare outgoing pouch and ensure that it is properly referenced using the pouch log sheet.
• UNHAS booking for staff members and cargo to various locations.
• Create accurate travel documents and ensure they are approved before staff travel.
• Monitor guest house purchase requests and prepare cash requests using cash disbursement forms to facilitate the purchases.
• Log in all incoming mail and ensure staff members sign for their mail.

Do you meet the minimum requirements?

• Completion of secondary school education. A post-secondary certificate in HR, Administration or other related functional area is desirable
• Three years or more of progressively responsible work experience in Human Resource, Administration, Public information or related field.
• Proficiency in both oral and written communication in English and Somali is a requirement.

Are you competent for this job? Do you have

• Ability to work independently with minimum supervision.
• Good writing and presentation skills.
• Experience using Microsoft MS Word and Excel.

Application Instructions

Interested and qualified candidates are requested to submit online applications through E-Recruitment.

Applications that do not meet the above requirements will be disregarded. Only shortlisted candidates will be contacted.

Terms and Conditions

Contract Duration: 1 year

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Female applicants and qualified applicants from developing countries are especially encouraged to apply

WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.