Business Support Assistant G4

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Are you ready for SAVING LIVES CHANGING LIVES of the world's most vulnerable people? If yes, this opportunity is for you!

WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles. Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance.

Job Title: Business Support Assistant Vacancy Number: 156132 Post Grade: G4 Contract Type: Fixed Term Duration: 1 Year, renewable Duty Station: Bangkok, Thailand Section/Unit: Programme/RBB

KEY ACCOUNTABILITIES

Within delegated authority, the Business Support Assistant will be responsible for the following duties:

• To be the main focal point for Programme Unit travel. Organize tickets, visas, accommodations for all Programme staff, initiate and prepare trip documents and settle all travel expense claims.
• Organize meetings and workshops including arrange suitable meeting venue, liaison with the hotel and provide administrative assistance required for the workshop arrangements e.g. prepare budget estimation, administrative note, invitation letters, down payment request, and meeting/workshop summary.
• Update and maintain unit’s mission and leave plan, attendance and leave records of Programme staff, tracking of expenditures and inventory lists.
• Initiate purchase requisitions and micro purchase order for goods and services ensuring correct objects of expenditure, availability of funds and completion of works.
• Support and provide guidance to staff on office routine methods, procedures and practices especially on travel, financial and administrative issues as well other planning support ensure smooth running of the unit.
• Support in preparing necessary documents and submit hiring request to HR. Keep tracking of hiring request until completion of works.

QUALIFICATIONS

Education:

• Secondary school education preferably supplemented by a university degree

Experience:

• At least four years of progressively responsible experience in the filed of secretarial, administration, travel or any related fields.

Knowledge and Skills:

• Proficient in the use of office equipment and computer software packages such as Microsoft Word, Excel and Power Point.
• Knowledge of work routines and methods in order to complete processes.
• Capable of working with team of people from different cultures and backgrounds.
• Ability to work independently with strong problem-solving skills with attention on quality and details.
• Strong prioritization, time management, organizational skills and able to work under pressures as required.

Desirables:

• Experience working with a UN or another international organization is preferred. Budget planning vs expenditures tracking is ideal.

Language:

• Fluent and accuracy in both oral and written communication in English and Thai

ABOUT WFP

The World Food Programme (WFP) is the leading humanitarian organization saving lives and changing lives, delivering food assistance in emergencies and working with communities to improve nutrition and build resilience.

The 2020 Nobel Peace Prize awarded to WFP is recognition that ending hunger is a critical first step towards global peace. WFP recognizes that one of the greatest contributions it can make to humanity is to provide a voice to the 690 million hungry people in the world. It gives us a platform to make their needs heard and to mobilize support for the assistance they need.

WFP’s Regional Bureau for Asia and the Pacific in Bangkok, Thailand oversees operations in 17 countries plus the Pacific, reaching 30 million people with assistance valued at US $3 billion. The portfolio ranges from humanitarian aid in Tajikistan, to school meals in Cambodia and Laos, supporting government social protection schemes in India and Pakistan, climate change adaptation in Nepal and Sri Lanka, nutrition for mothers and children in Bangladesh and Timor Leste, to emergency preparedness in Indonesia and the Pacific.

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

DEADLINE FOR APPLICATIONS

Thursday 10 February 2022, 23:59 hrs Bangkok time

This vacancy announcement is for Nationals from Thailand. Only short-listed candidates will be contacted. To be considered, interested candidates are invited to apply via (https://www.wfp.org/careers/job-openings).

Female applicants and individuals with disabilities are encouraged to apply.

WFP is committed to diversity and inclusion within its workforce, and encourages all qualified candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organisation. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the selection & recruitment process, and for work-related needs upon joining the Programme. WFP has zero tolerance for sexual exploitation and abuse, any kind of harassment, including sexual harassment, abuse of authority or discrimination. All selected candidates will, undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service