Business Support Assistant FT, G2

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WHAT IMPACT WILL YOU MAKE WORKING WITH THE LARGEST HUMANITARIAN AGENCY FIGHTING HUNGER WORLDWIDE?

My WFP Story

To work in a challenging position which offers experience, innovation, creativity, teamwork and provides an opportunity for career development and advancement is the best thing you can give to yourself, welcome to WFP”.” – Finance Assistant Assistant,

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status, physical or mental disability.

ABOUT WFP

The mission of WFP is to help the world achieve Zero Hunger in our lifetime. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

In emergencies, WFP gets food to where it’s needed, saving lives of victims of war, civil conflicts and natural disasters. After an emergency, WFP uses food to help communities rebuild their shattered lives. Present in 80 countries, the organization has the global footprint, deep field presence and local knowledge and relationship necessary to provide access to nutritious food and contribute to the lasting solutions, especially in many of the world’s most remote and fragile areas. WFP’s greatest strength is its dedicated people working tirelessly around the world to reduce hunger, often under difficult conditions where security threats and risks to personal safety are considerable.

The WFP Regional Bureau for Eastern and Central Africa (RBN) is based in Nairobi and provides strategic direction, technical guidance, resource mobilization and management support to WFP operations and activities in nine countries: Burundi, Djibouti, Eritrea, Ethiopia, Kenya, Rwanda, Somalia, South Sudan and Uganda.

JOB PURPOSE

To deliver a limited number of routine business support tasks, to ensure that staff are effectively supported.

STANDARD MINIMUM QUALIFICATIONS

Education: Completion of secondary school education. Experience: Two or more years of experience in general administrative work.

Language: Fluency in both oral and written English. Intermediate knowledge of other UN language would be an advantage.

KEY ACCOUNTABILITIES (not all-inclusive)

What you will do:

• Collect, sort and disseminate correspondence, reports and other materials, to meet the required demands of staff to time standards.
• Respond to simple routine queries with readily available support by senior staff, and escalate where appropriate, in order to provide a timely and accurate response to enquiries.
• Support the maintenance of office files, documents and records in accordance with established systems and processes, so that information is current and readily available for staff.
• Undertake standard data entry tasks in accordance with defined systems, to ensure information is organised and readily available.
• Assist in creating simple images or information using standardised templates, such as graphs or tables to support the drafting of reports for staff.
• Contribute to keeping accurate inventory records through physical check and maintenance of lists/database, and arrange disposal of identified equipment and materials, strictly following supervisor’s instructions and WFP assets management guidelines

TERMS AND CONDITIONS

Type of Contract:

Fixed Term G2

Duty Station:

Nairobi Regional Bureau, Kenya

Contract Duration:

12 Months- Renewable

DEADLINE FOR APPLICATIONS

19th December 2021

Only Shortlisted Candidates will be contacted

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All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.