Business Support Assistant (Food Systems) SC5, Accra
Provide business support and facilitate effective service delivery
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Overview
Provide business support and facilitate effective service delivery
You have:
- Bachelor's degree in Agricultural Economics, Agribusiness, or related field is required.
- Five or more years of progressively relevant work experience in business stream with experience in administrative work.
- Fluency and good command of the English language is essential.
- Knowledge of specialized common business practices and methods through relevant technical training.
- Ability to develop and maintain relationships with individuals to provide high-quality support service.
- Ability to carry out basic data analysis and rectify problems independently.
- Good communication skills required to give and receive information.
- Ability to monitor and record financial transactions.
- Ability to maintain confidentiality.
External/Internal Vacancy Announcement
No. WFP/GHA/ BSA /ACC/January/2024
BUSINESS SUPPORT ASSISTANT
Deadline for Application: 10 days from the day of publication
The Office of the UN World Food Programme (WFP) Accra invites applications from suitable candidates to fill the vacancy below.
Job Title: : Business Support Assistant
Duration: : 1 year (renewable)
Post Grade: : SC LS
Duty Station : Accra
JOB PURPOSE:
To deliver a wide range of business support processes and activities for a specific professional area of work, to facilitate effective service delivery.
MAJOR DUTIES AND RESPONSIBILITIES
Under the direct supervision of the Coordinator for Food Systems, the Business Support Assistant will be responsible for the following duties.
- Collate information for inclusion in reports, documents, and correspondence, to support the effective work of other staff.
- Respond to standard queries and provide timely and accurate guidance.
- Process and manage routine administrative and financial tasks in various functional areas, to contribute to the effective and timely management of resources.
- Manage and maintain records and databases, to ensure information is organized and readily available for staff.
- Maintain relationships with a range of individuals through provision of business support to assist in information sharing and service delivery to staff.
- Proof-read reports, documentation, correspondence, etc., making changes in line with established guidelines where appropriate.
- Contribute to improvement of business procedures and processes.
- Collect and perform basic analysis of data to contribute to quality business information management.
- Provide guidance to junior colleagues in performing their duties
- Any other duties as assigned
- Any other duties as required
Minimum Academic Qualifications
- Bachelor's degree in Agricultural Economics, Agribusiness, or related to the above as advertised
Desired Experiences for Entry into the role:
- Five or more years of progressively relevant work experience in the relative business stream with experience in general administrative work.
- Knowledge of specialized common business practices and methods, gained through relevant technical training and experience.
- Ability to develop and maintain relationships with a range of individuals to provide a high-quality support service.
- Ability to carry out basic data analysis and independently rectify problems requiring attention.
- Ability to monitor and record financial transactions.
- Good communication skills required to give and receive information and work with a variety of individuals.
- Ability to maintain confidentiality.
Language: Fluency and good command of the English language is essential.
How to apply:
Applicants should submit their applications and CV stating 3 references online to: www1.wfp.org/careers/job.openings and follow the steps.
Qualified Female Candidates are encouraged to apply.
People living with disability are also encouraged to apply
Only shortlisted candidates meeting the criteria will be contacted.
Note:
- WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.
- WFP has a zero-tolerance approach to conduct such as fraud, sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination.
- All selected candidates will be expected to adhere to WFP’s standards of conduct and will therefore undergo rigorous background verification internally or through third parties. Selected candidates will also be required to provide additional information as part of the verification exercise. Misrepresentation of information provided during the recruitment process may lead to disqualification or termination of employment.
Potential interview questions
| Describe a time when you had to handle multiple tasks at once. How did you prioritize your responsibilities? | This question assesses your time management and prioritization skills in a busy work environment. | Discuss a specific example, outlining how you determined priorities and managed workload. |
| Can you give an example of how you dealt with a challenging situation with a colleague? | This evaluates your interpersonal and conflict resolution skills. | Pro members can see the explanation. |
| How do you ensure accuracy in your reports and documentation? | Pro members can see the explanation. | Pro members can see the explanation. |
| Tell us about a time when you had to collect and analyze data. What tools or methods did you use? | Pro members can see the explanation. | Pro members can see the explanation. |
| What techniques do you use to maintain confidentiality in your work? | Pro members can see the explanation. | Pro members can see the explanation. |
Added 2 years ago
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Updated 1 year ago
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Source:
wfp.org
