Business Support Assistant (Finance), SSA4, Manila Philippines

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WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles.

Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance.

JOB TITLE:

Business Support Assistant for Finance

TYPE OF CONTRACT:

Special Service Agreement

JOB GRADE:

SSA- 4

UNIT/DIVISION:

Resource Management Unit

DUTY STATION (City, Country)

Manila, Philippines

DURATION:

Three (3) months, with possible extension

ABOUT WFP

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

ORGANIZATIONAL CONTEXT

The Business Support Assistant (Finance) will be reporting to the Finance Associate.

JOB PURPOSE

To deliver standard business support processes for a specific professional area of work, to facilitate effective service delivery.

KEY ACCOUNTABILITIES (not all-inclusive)

Within delegated authority, the Business Support Assistant (Finance) will be responsible for the following duties:

• Input and extract data from various source supporting documents in financial or accounting systems; • Maintain a selected number of administrative/ finance records such as commitments and expenditures, travel, insurance, procurement and other; • Initiate and process administrative/ finance actions such as those in human resources, travel, procurement, disbursement (e.g. obtain payment inquiries and reconcile supplier vendor accounts as necessary); • Assists in monitoring status of expenditures and allotments through WFP corporate systems, record variations, update budget tables and consolidate data for budget review; • Make computations, calculations, and estimates and prepare reports or assists in the preparation of periodic reports including forms, tables, charts and other; • Draft correspondence relating to the area of responsibility; • Assists in day to day administration of contracts with external contractors; check contractor’s invoices against the goods and services provided and process payments; • Provide information related to the above functions and exchange a variety of statistical information; • Search for, retrieve, compile, assemble and archive a variety of statistical data from computer files, records, reports or from other sources for internal/external use and provide basic analyses of the data requested; • Arrange meetings such as workshops and seminars; • Make travel arrangements in line with the administrative rules and procedures;

• Set-up, classify and maintain files; and • Perform other related duties as required.

STANDARD MINIMUM QUALIFICATIONS

• Education: College graduate with Bachelor’s degree in Accountancy or supplemented by courses relate to the area of work. • Experience: At least four years of progressively responsible clerical work experience in general administrative work including at least one year in the field of finance, accounting, budget, audit or other related field. • Knowledge: Experienced in utilizing computers, including word processing, spreadsheet, databases and any financial system (SAP preferable). General knowledge of accountant/financial procedures and guidelines as well as moderate knowledge on Internal Control mechanisms in an organization. • Language: Ability to communicate (written and oral) fluently in English. Must be able to communicate in Filipino, and any other Philippine local languages.

4Ps CORE ORGANISATIONAL CAPABILITIES

Purpose

• Understand and communicate the Strategic Objectives: Helps teammates articulate WFP’s Strategic Objectives.
• Be a force for positive change: Suggests potential improvements to team’s work processes to supervisor.
• Make the mission inspiring to our team: Explains the impact of WFP activities in beneficiary communities to teammates.
• Make our mission visible in everyday actions: Articulates how own unit’s responsibilities will serve WFP’s mission.

People

• Look for ways to strengthen people's skills: Trains junior teammates on new skills and capabilities.
• Create an inclusive culture: Seeks opportunities to work with people from different backgrounds.
• Be a coach & provide constructive feedback: Serves as a peer coach for colleagues in same area of work.
• Create an “I will”/”We will” spirit: Tracks progress toward goals and shares this information on a regular basis with supervisor.

Performance

• Encourage innovation & creative solutions: Explores ways to consistently be more efficient and accurate in own areas of work and shares new methods of work with colleagues.
• Focus on getting results: Focuses on getting results and tracks trends in completion rates for own tasks to identify opportunities for efficiency.
• Make commitments and make good on commitments: Takes responsibility for own tasks and notifies supervisor as soon as possible of potential delays in meeting deadlines or commitments.
• Be Decisive: Independently decides what action to take when faced with critical choices in the workplace or in dangerous situations in the field.

Partnership

• Connect and share across WFP units: Suggests opportunities for partnering with other units to supervisor.
• Build strong external partnerships: Identifies opportunities to work with colleagues and partners in the field towards common goals.
• Be politically agile & adaptable: Develops an understanding of the value of WFP’s teams and external partners in fulfilling team’s goals and objectives.
• Be clear about the value WFP brings to partnerships: Aligns own activities with supervisor’s priorities to fulfill internal and external partner needs.

DESIRED SKILLS AND COMPETENCIES

Ability to review variety of data, identify and adjust data discrepancies. Identify and resolve operational problems. Ability to communicate moderately complex matters clearly and concisely. Ability to perform detailed work, work of confidential in nature and/or to handle large volume of work possibly under time contraints. Ability to deal patiently and tactfully with people of different national and cultural backgrounds.

DEADLINE FOR APPLICATIONS

Vacancy is open until 14 March 2021, 11:59pm only. Applications received through WFP Careers website will only be considered valid.

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Individuals with disabilities are especially encouraged to apply.

WFP is committed to diversity and inclusion within its workforce, and encourages all qualified candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organisation. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the selection & recruitment process, and for work-related needs upon joining the Programme. WFP has zero tolerance for sexual exploitation and abuse, any kind of harassment, including sexual harassment, abuse of authority or discrimination. All selected candidates will, undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.