Business Support Assistant (Facility Management) SC3 - Yaounde

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

JOB TITLE****:

Business Support Assistant (Facility Management)

TYPE OF CONTRACT:

Service Contract

GRADE:

SC3

DUTY STATION (City, Country):

Yaounde, Cameroon

DURATION:

12 months

NUMBER OF POSITION:

1

WFP

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

ORGANIZATIONAL CONTEXT

These jobs are found in Country Offices (COs), Regional Bureaux (RBs), and Headquarters (HQ). Job holders typically provide administrative support to team(s) and/or support a specific business stream, and report to the relevant Associate. At this level, work is carried out under close supervision or immediately available assistance. Job holders are expected to produce organised and accurate work.

JOB PURPOSE: To deliver a range of routine business support tasks, to ensure that staff are effectively supported.

Why work with us?

• WFP provides food assistance to more than 86 million people in 83 countries, including Cameroon. Your work will have a positive impact on lives of the world’s most vulnerable people.

• You will join a diverse team of professionals and will have an opportunity to exchange your experiences with your colleagues and continuously learning from each other.

• WFP invests in the training and development of its employees through a range of training, accreditation, mentorship and other programs as well as through international mobility opportunities.

• Our team is growing nationally and internationally and the timing to join us cannot be better!

Join us to make a difference, watch this video to know more about us!!

Link: https://www.youtube.com/watch?v=RnaxfnNKdsM

KEY ACCOUNTABILITIES/ RESPONSIBILITIES:

• Maintain and follow through the work of the Office facility maintenance team related to cleaning, laundry, gardening, and maintenance of office facilities
• Ensure the maintenance of the office seating arrangements plan and the office inventory.
• Ensure and maintain files in hardcopy and electronic filing of all supporting documentation.
• Ensure the maintenance of the records of cleaning schedules of the cleaning personnel.
• Maintains, tracking, coding, and updating office facility assets and inventories
• Assist in managing the office space and timely rent recoveries from the residents of other
• Assist in managing the inventory items to meet the needs of staff and other office guests.
• Assist in acquisition plans, and receive and inspect items required for the office accommodation.
• Monitor and advise the management on required maintenance, replacements, or repairs of the office facilities
• Prepare monthly reports, including the recommendation for improvement of office premises.
• Perform other related duties as required from Time to time.

QUALIFICATIONS & EXPERIENCE REQUIRED:

Education:

• Completion of secondary school education. A certificate in the related functional area with additional years of related work experience and/or trainings/courses.

  Experience:

• Three or more years of experience in general administrative work.

  Technical Knowledge & Skills:

• Ability to use standard office equipment such as photocopiers and scanners.

  • Knowledge of standardized business support work routines and methods.

  • Knowledge of standard office software packages, e.g. Microsoft word.

  • Uses tact and courtesy to give and receive information with a variety of individuals.

  • Good attention to detail in order to identify data discrepancies.

  • Ability to work to deadlines and follow clear instructions.

  Languages:

• Fluency in both oral and written communication in the UN language in use at the duty station and in the duty station’s language, if different.

DEADLINE FOR APPLICATIONS

10th October 2022

Ref.: VA 172937

Kindly note the only documents you need to submit at this time are your CV and Cover Letter****. Additional documents such as passport, recommendation letters, academic certificates, etc may potentially be requested at a future time.

For candidates who experience problems accessing WFP E-recruitment platform and need accommodations in applying, please contact [email protected] mentioning the VA number in the subject line.

All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.