Business Support Assistant, Emergency Response SC5, Accra

External/Internal Vacancy Announcement

No. WFP/GHA/BUSINESS SUPPORT ASSISTANT, 2023

JOB TITLE: BUSINESS SUPPORT ASSISTANT (EMERGENCY RESPONSE)

Deadline for Application: 10 days from day of publication

The Office of the UN World Food Programme (WFP) Accra invites applications from suitable candidates to fill the vacancy below.

Job Title : Business Support Assistant (Emergency Response)

Duration : 6 months

Post Grade : SC 5

Duty Station : Accra

JOB PURPOSE:

To provide administrative support to emergency coordinator and other emergency team members for efficient and effective management of the response. The incumbent will be supervised and managed by the emergency coordinator.

MAJOR DUTIES AND RESPONSIBILITIES

Under the direct supervision of the Emergency coordinator, the national emergency response officer will be responsible for the following duties.

1. Follow up and implement administrative requests related to emergency response.
2. Process and manage routine administrative and financial tasks interfacing the emergency unit and other functional areas, to contribute to the effective and timely management of emergency resources.
3. Manage and maintain records of meetings and training sessions., to ensure information is organized and readily available for use.
4. Respond to standard queries and provide timely and accurate guidance related to emergency response.
5. Assist in documentation of success stories, lessons learnt and best practice.
6. Support in the preparation of training and documentation of the proceedings.
7. Support in the development and tracking of mission plans and work plan calendars for the emergency response team.
8. Organize and coordinate field missions ensuring the right information is disseminated to the right partners and stakeholders.
9. Manage an inventory of emergency response equipment and resources, in close collaboration with the relevant units.

10. Contribute to monitoring and reporting of emergency response

    activities.

11. Any other as assigned

Minimum Academic Qualifications

A minimum of first degree in Social Sciences, Communications, Motion Picture photography or any other related qualification

Desired Experiences for entry into the role:

1. A minimum of five years of progressive work experience in Communications

   or Motion Picture Photography.

2. Demonstrate responsibility, proactiveness and initiative to respond and/or

   act independently under minimal supervision and general guidance.

Language: Fluency (level C) in English language both written and oral.

How to apply:

Applicants should submit their applications and CV stating 3 references online to: www1.wfp.org/careers/job.openings and follow the steps.

Qualified Female Candidates are encouraged to apply.

People living with disability are also encouraged to apply

Only shortlisted candidates meeting the criteria will be contacted.

Note:

1. WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.
2. WFP has a zero-tolerance approach to conduct such as fraud, sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination.
3. All selected candidates will be expected to adhere to WFP’s standards of conduct and will therefore undergo rigorous background verification internally or through third parties. Selected candidates will also be required to provide additional information as part of the verification exercise. Misrepresentation of information provided during the recruitment process may lead to disqualification or termination of employment.