Business Support Assistant (Data) SC4

Programme & Policy

Overview

Deliver standard business support processes for effective service delivery

You have:

• Holds a Bachelor’s degree in Computer Science, ICT, Statistics, Business Statistics, Population Studies, or any other related field
• A minimum of two years of relevant work experience in data management, data analysis, monitoring and evaluation or related experience
• Knowledge / Experience in using any of the statistical data analysis software (STATA, SPSS, Mini-Tab etc.)
• Good knowledge and skills using data management packages
• Uses tact and courtesy to give and receive information to a wide range of individuals
• Ability to identify data discrepancies and rectify problems requiring attention
• Language: Fluency in both oral and written communication in English

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NOTE: WFP DOES NOT SOLICIT FOR FEES OR ANY FORM OF PAYMENT FROM JOB APPLICANTS

WFP is looking for talented people who are committed to joining our efforts to eradicate hunger. It offers unlimited opportunities to grow your professionalism, talent and expertise. Start your journey to be a member of the world-wide effort to eradicate hunger. WFP has a policy of affirmative action for women.

ABOUT WFP

United Nations World Food Programme (WFP) is the world’s largest humanitarian agency, fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need. In emergencies, WFP gets food to where it is needed, saving the lives of victims of war, civil conflict and natural disasters. After an emergency, WFP uses food to help communities rebuild their lives. On average, WFP reaches more than 80 million people with food assistance in 80 countries each year. The organization has the global footprint, deep field presence and local knowledge and relationships necessary to provide access to food and contribute to lasting solutions, especially in many of the world’s most remote and fragile areas.

Brief description of WFP in Uganda

WFP delivers food assistance in emergencies and work with communities to improve nutrition and build resilience. WFP provides life-saving food assistance and livelihood opportunities to refugees in Uganda. In addition, WFP assists the most vulnerable people in Karamoja with food and nutrition assistance. Finally, WFP works with smallholder farmers and links them to markets.

As Uganda strives to achieve Zero Hunger by 2030 and become a middle-income country by 2040, WFP is also assessing its relevance and repositioning its role in Uganda.

ARE YOU UP TO THE CHALLENGE?

We are seeking qualified individuals for the position of Business Support Assistant (Data) to be based in Kyenjojo Field Office. Selected candidate will be employed on Service Contract.

ORGANIZATIONAL CONTEXT

These jobs are found in Country Offices (COs), Regional Bureaux (RBs), and Headquarters (HQ). Job holders may either perform administrative support functions in the front office and report to the Business Support Associate, or provide administrative support to team(s) with the reporting line to the relevant Head of Unit, Chief, or the designate. In cases where these positions support a specific business stream, the reporting line may be to the relevant Head of Unit, Chief, or the designate. At this level, work is carried out under minimal supervision. Job holders are expected to produce organised and accurate work, undertaking specific business support activities. They may offer guidance on standard practices to more junior staff in their area of work.

JOB PURPOSE

To deliver standard business support processes for a specific professional area of work, to facilitate effective service delivery.

KEY ACCOUNTABILITIES (not all-inclusive)

1.Provide data management administrative support to the field office. The Job holder is expected to produce organized and accurate work, undertaking specific business support activities particularly supporting data management at the field office to facilitate effective service delivery.

2. Manages Implementation of Partners reports i.e. CPDR for General Food Distribution, Cash transfers, Nutrition programmes, etc., in collaboration with Government (OPM), UNHCR, and other partners in the settlement and transit centers.

3. Update the Area Office Food Release Note (FRN), Cash Release Note for General Food Distribution, MCHN, SFP are created in the WFP database (COMET) by the 15th of every month to ensure timely food call forward.

4. Regularly captures General Food Distribution, CBT, MCHN, SFP monthly CPDR into the WFP Database (COMET) for timely clearance or validation by the Head of Field Office or any other delegated authority.

5. Capture General Food Distribution report (DDR), MCHN and SFP monthly progress reports into the WFP ProMIS database ready for clearance by the Head of Field Office or any other delegated authority.

6. Keenly monitor and review overall commodity movement such as food release, deliveries, returns and distribution at the various settlement FDPs and ensure that all transactions have been properly recorded.

7. Update the GFD and CBT distribution schedules as well as the beneficiary trends at the end of every cycle.

8. Report on any discrepancy related to data capture during data analysis in COMET and ProMIS or related to partner reports.

9. Coordinate and facilitate training of cooperating partners staff and other stakeholders in reports, data management in ProMIS and COMET Mentors and trains cooperating partner staffs in data capturing using the WFP recommended reporting systems;

10. Maintain population statistics for refugees in formats agreed by Field Office and update the Programme Management Information System (ProMIS) and COMET on a regular basis;

11. Submit weekly, monthly and refugee statically updates for the area of operation particularly for southwest region

4Ps CORE ORGANISATIONAL CAPABILITIES

Purpose

• Understand and communicate the Strategic Objectives: Helps teammates articulate WFP’s Strategic Objectives.
• Be a force for positive change: Suggests potential improvements to team’s work processes to supervisor.
• Make the mission inspiring to our team: Explains the impact of WFP activities in beneficiary communities to teammates.
• Make our mission visible in everyday actions: Articulates how own unit’s responsibilities will serve WFP’s mission.

People

• Look for ways to strengthen people's skills: Trains junior teammates on new skills and capabilities.
• Create an inclusive culture: Seeks opportunities to work with people from different backgrounds.
• Be a coach & provide constructive feedback: Serves as a peer coach for colleagues in same area of work.
• Create an “I will”/”We will” spirit: Tracks progress toward goals and shares this information on a regular basis with supervisor.

Performance

• Encourage innovation & creative solutions: Explores ways to consistently be more efficient and accurate in own areas of work and shares new methods of work with colleagues.
• Focus on getting results: Focuses on getting results and tracks trends in completion rates for own tasks to identify opportunities for efficiency.
• Make commitments and make good on commitments: Takes responsibility for own tasks and notifies supervisor as soon as possible of potential delays in meeting deadlines or commitments.
• Be Decisive: Independently decides what action to take when faced with critical choices in the workplace or in dangerous situations in the field.

Partnership

• Connect and share across WFP units: Suggests opportunities for partnering with other units to supervisor.
• Build strong external partnerships: Identifies opportunities to work with colleagues and partners in the field towards common goals.
• Be politically agile & adaptable: Develops an understanding of the value of WFP’s teams and external partners in fulfilling team’s goals and objectives.
• Be clear about the value WFP brings to partnerships: Aligns own activities with supervisor’s priorities to fulfill internal and external partner needs.

FUNCTIONAL CAPABILITIES

Capability Name Description of the behaviour expected for the proficiency level Supply Chain Management and Optimization Displays aptitude at monitoring and reporting on supply chain operations to enable teams to efficiently assess the performance and sustainability of current networks. Planning, Project & Resource Mgmt Supports the planning, forecasting & resource management efforts of own team by collecting data from diverse sources. Information Management & Reporting Collates accurate and timely information and data to enable informed decision making on reporting within individual unit and consequently the greater humanitarian community. Market Analysis, Contracting and Operational Execution Ability to collect and collate necessary information to enable WFP to make informed operational decisions. Warehouse and Inventory Management Demonstrates ability to carry out day to day activities around warehouse and inventory management in a manner that complies with WFP's operational warehouse procedures. Technical Assistance and Coordination Demonstrates awareness of the importance of technical assistance and coordination with key stakeholders and an ability to carry out logistics activities, respecting individual mandates and programme priorities. N/A

STANDARD MINIMUM QUALIFICATIONS

Holds a Bachelor’s degree Computer Science, ICT, Statistics, Business Statistics, Population Studies, or any other related field • A minimum of two years of relevant work experience in either of the following field; data management ,data analysis, monitoring and evaluation or related experience • Knowledge / Experience in using any of the statistical data analysis software (STATA, SPSS, Mini-Tab etc.) • Good knowledge and skills using data management packages; • Uses tact and courtesy to give and receive information to a wide range of individuals; • Ability to identify data discrepancies and rectify problems requiring attention; • Language: Fluency in both oral and written communication in English

DEADLINE FOR APPLICATIONS

Friday 30th December 2022

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Female applicants and qualified applicants from developing countries are especially encouraged to apply

WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.

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Potential interview questions

Added 3 years ago - Updated 1 year ago - Source: wfp.org