Business Support Assistant (CP Payments) SSA 4 Sittwe

Overview

Provide specialized support for financial and business processes to ensure accurate partner cash reconciliation.

You have:

• At least 2 years of experience in finance or business administration.
• Proficiency in data management and reporting tools, such as Excel and database software.
• Strong problem solving and analytical skills.
• Understanding of internal control systems and audit requirements.

DEADLINE FOR APPLICATIONS

6 January 2026-23:59-GMT+06:30 Myanmar Time (Yangon)WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

ABOUT WFP

The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.

At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.

To learn more about WFP, visit our website: https://www.wfp.org and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter, TikTok.

WHY JOIN WFP?

• WFP is a 2020 Nobel Peace Prize Laureate.
• WFP offers a highly inclusive, diverse, and multicultural working environment.
• WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.
• A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.
• We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).

JOB PURPOSE:

To provide specialized, well-organized business and financial process support to ensure accurate, complete, and timely reconciliation of partners’ cash under FLAs, enabling on-time disbursements, compliant liquidations, and clear traceability from requests to closure. The position strengthens internal controls, reduces aging balances, and improves visibility for decision‑making.KEY RESPONSIBILITIES (not all-inclusive, nor exhaustive):

FLA Cash tracking and reconciliation

1. Maintain and update a FLA cash tracker—linking advances, top-ups, expenditures, balances, and aging by partner, project, location, and activity.

2. Perform monthly reconciliations between partner submissions, CBT/Finance records, and WFP systems (e.g., COMET outputs, WINGS/financial extracts, and relevant CBT tools).

3. Flag variances, errors, and missing documentation; follow up to resolution within agreed timelines.

Partner requests and liquidations

4. Review cash advance requests and liquidation packages for completeness, accuracy, and compliance with FLA budgets, activity plans, and SOPs.

5. Verify calculations (unit costs, caseloads, transfer values, service fees), approvals, and supporting evidence (e.g., distributions, reconciliations, bank statements where applicable).

6. Coordinate with Partnerships/Programme/Finance to facilitate timely approval and processing.

Issue resolution and Controls

7. Maintain an issue log (queries, discrepancies, audit points) with clear status, owners, and deadlines.

8. Apply first‑line data quality checks (DQCs) and ensure proper version control and document naming.

9. Support spot checks, post-distribution reconciliation, and lessons learned with CPs.

Reporting and Management Information

10. Produce weekly and monthly dashboards: advances outstanding by FLA, aging analysis, variance summaries, items pending liquidation, and near‑expiry FLAs.

11. Prepare month‑end close inputs (cut‑offs, accruals advice, open items, variance narratives).

12. Provide tailored briefs to HoP/Management on risks, trends, and recommended actions.

Compliance and Record management

13. Ensure that all reconciliation files, approvals, and correspondence are properly archived (SharePoint/Teams or designated repository) and are audit‑ready.

14. Adhere to WFP policies on internal controls, data protection, anti‑fraud and anti‑corruption, confidentiality, and safeguarding.

15. Support audit/external review requests with complete, organized documentation.

Expected Deliverables

• FLA Cash Tracker updated weekly with reconciled balances, aging, and variance flags.
• Monthly Reconciliation Pack per partner/FLA: variance analysis, issue log, action follow‑ups, and sign‑offs.
• Month‑End Close Note: open items, pending liquidations, risks, and mitigation actions.
• Management Dashboard (weekly/monthly): KPIs, trends, exceptions, and data narrative.
• Clean Audit File: standardized and complete documentation for the period under review.
• Updated SOP/Checklist/Template improvements (quarterly or as needed).

CONDITIONS OF EMPLOYMENT

Job Title: Business Support Assistant (CP Management) Grade: Level- 4 Type of contract: Special Service Agreement (SSA) Number of Post:1 Duration: 12 months

Duty Station: Sittwe

Date of Publication: 23 December 2025

Deadline of Application: 6 January 2026

This vacancy announcement is open for Myanmar nationals only. Female applicants and qualified applicants from minority groups are especially encouraged to apply.

TERMS AND CONDITIONS WFP offers a competitive benefits package including salary, plus medical insurance.

WFP LEADERSHIP FRAMEWORK

WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.

Click here to access WFP Leadership Framework

REASONABLE ACCOMMODATION

WFP is committed to supporting individuals with disabilities by providing reasonable accommodations throughout the recruitment process. If you require a reasonable accommodation, please contact: [email protected]

NO FEE DISCLAIMER

The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION

• All applications must be submitted exclusively through our online recruitment system. We do not accept CVs or spontaneous applications by email.
• If you experience challenges while submitting your online application, please contact us at [email protected] for technical support only.
• Please note that applications sent to this email address cannot be considered.
• We strongly recommend that your profile is accurate, complete, and includes your employment records, academic qualifications, language skills and UN Grade (if applicable).
• Once your profile is completed, please apply, and submit your application.
• Kindly note the only documents you will need to submit at this time are your CV and Cover Letter
• Additional documents such as passport, recommendation letters, academic certificates, etc. may potentially be requested at a future time
• Only shortlisted candidates will be notified

All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.

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Potential interview questions

Added 7 months ago - Updated 6 months ago - Source: wfp.org