Business Support Assistant (Commodity Tracking) SC3, 6 Month Contract, Benguela, Angola x 2

Logistics & Procurement

Overview

Support implementation of commodity tracking and logistics operations in Angola

You have:

• Completion of secondary school education. A post-secondary certificate in administration is desirable
• Fluency in both oral and written communication English and Portuguese Languages
• At least 2 or more years of professional experience in developing and implementing a change management strategy within or for government
• Knowledge of IT & Assets Management
• Demonstrate a client-oriented approach, high sense of responsibility, courtesy and tact

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WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status, physical or mental disability.

ABOUT WFP

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

ORGANIZATIONAL CONTEXT

This position is in WFP Angola Field Office. The BUSINESS SUPPORT ASSISTANT- TRACKING SYSTEM will support the launch and implementation of a bilateral service provision operation in Angola involving the last mile delivery of medical products and supplies. This is high-profile operation and is in line with key global initiatives such as ’The Grand Bargain’, ’Delivering as One’ and the ’SDG 17 Partnership for the Goals’. The service will be funded by the Global Fund under the Global Fund to fight AIDS, Tuberculosis and Malaria (GFATM) through UNDP as its nominated Principal Recipient on behalf Ministry of Health.

The Global Fund is one of the major investors in the health sector in Angola and through its PR identified WFP as the supply chain partner for a role of 4PL and provision of last mile transport services of medicines and health supplies across in the regions of Benguela and Cuanza Sul. WFP is also expected to support the delivery of COVID19 PPEs for the greater Luanda region and any other region as may be advised by the beneficiary.

WFP will be in charge of overseeing and managing the last mile delivery of pharmaceutical products in support of the Ministry of Health’s in-country health supply chain, and will support any related capacity strengthening initiatives with a view to meeting the project objectives and all aspects of the scope of work.

JOB PURPOSE

The BUSINESS SUPPORT ASSISTANT- COMMODITY TRACKING SYSTEM will report to the Project Manager/Coordinator. This is an important role and successful candidate will be required to closely coordinate with the Logistics officer and data coordinator for the LMD Project, UNDP, WFP logistics vendors, and the regional bureau of Johannesburg in performing his/her duties pertaining to the project.

KEY ACCOUNTABILITIES (not all-inclusive)

• Support operations through data management and commodity accounting, daily data collection and tracking in country, to ensure daily updates and accuracy of the tracking system (RITA)
• Provide support to logistics operations and activities following standard processes and facilitating, directly or indirectly, the effective delivery of medicines and other health products;
• Support timely response to request for ordering and delivery of medicines and heath supplies to authorized service delivery points and destinations.
• Ensure that all data and reports for all aspects of the project are maintained.
• Support in preparing regular status reports to be shared to the partners and beneficiary (WFP management, UNDP, Global Fund and Ministry of Health);
• Contribute to updating the dashboard with key performance indicators on the status of deliveries of medicines and other health products to the different destinations.
• Establish the daily reporting system in coordination with field locations, and manage the implementation of the mobile devices (if any).
• Ensure on-line availability of the system and regular reporting to clients.
• Provide a weekly update, including accurate delivery figures and narrative highlights.
• Assist in verifying transport invoices and transport documents.
• Establish daily backup procedure, in close liaison with IT.
• Establish the historical recording and centralize the filing of the electronic copies and the original transport documents;

STANDARD MINIMUM QUALIFICATIONS

Education: Completion of secondary school education. A post-secondary certificate in administration is desirable

Language: Fluency in both oral and written communication English and Portuguese Languages

Experience: At least 2 or more years of professional experience in developing and implementing a change management strategy within or for government

OTHER SPECIFIC JOB REQUIREMENTS

• MS(Word,Excel,Outlook), Knowledge of IT& Assets Management
• Ability to demonstrate a client-oriented approach, high sense of responsibility, courtesy and tact.

Contractual Information

• This is a 6-month renewable Service Contract
• Benefits: Annual Leave, Pension, Medical Insurance

DEADLINE FOR APPLICATIONS

This Vacancy announcement will close on Thursday****, the 22nd of June 2023 at 11:59PM, Angola time

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Female applicants are especially encouraged to apply

WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.

All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

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Potential interview questions

Added 3 years ago - Updated 1 year ago - Source: wfp.org