Business Support Assistant (Administration), SSA-3, | Cotabato (For Filipino nationsl only)

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WFP encourages female candidates and people with disabilities to apply.

WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles. Selection of staff is made on a competitive basis. We are committed to promoting diversity and the principle of equal employment opportunity for all our employees and encourages qualified candidates to apply irrespective of religion or belief, ethnic or social background, gender, gender identity and disability.

Job Title: Business Support Assistant (Administration) Grade: SSA-3 Type of contract: Special Service Agreement (SSA) Duration: 11 months Duty Station: Cotabato, Philippines Vacancy Number: 284507 Date of Publication: 13 January 2023 Deadline of Application: 27 January 2023 (11:59 PM, Manila Time)

This vacancy announcement is for Nationals from CO (Philippines).

Terms and Conditions:

WFP offers a competitive benefits package including salary (around Php 30,000++), leave plus a medical insurance (relevant links).

JOB PURPOSE

To deliver a range of routine business support tasks, to ensure that staff are effectively supported.

KEY ACCOUNTABILITIES (not all-inclusive nor exhaustive)

Within the assigned unit and delegated authority, the Business Support Assistant (Administration) will be responsible for the following duties:

1. Collect, sort, and disseminate correspondence, reports, and other material to meet the required demands of staff to time standards.
2. Respond to routine queries received and escalate where appropriate, to provide a timely and accurate service to clients.
3. Proofread written documents, such as standard reports and correspondence, to contribute to the accuracy of written information developed by staff.
4. Provide a set of standard business support activities, where required, to contribute to the effective functioning of business operations.
5. Make travel arrangements and support events, etc., to support staff to work effectively.
6. Support the maintenance of office files, documents, and records in accordance with established systems and processes so that information is current and readily available for staff.
7. Undertake standard data entry tasks in accordance with defined systems, to ensure information is organised and readily available for the business team.

Other Post Requirements:

Provide support to Resource Management Unit on administrative matters, including but not limited to Micro Purchases, Travel, Premises, Assets, Fleet, Visibility and Office Supplies Management. Fulfill the duties of the office receptionist, reporting to the office on a daily basis.

STANDARD MINIMUM QUALIFICATIONS

Education:

• Completion of secondary school education. Completion of Bachelor’s Degree in Business Administration or other relevant field is preferred.

Work Experience:

• Three or more years of experience in general administrative work.

Key Competencies:

• Ability to use standard office equipment such as photocopiers and scanners.
• Knowledge of standardised business support work routines and methods.
• Knowledge of standard office software packages, e.g. Microsoft Office.
• Uses tact and courtesy to give and receive information with a variety of individuals.
• Good attention to detail in order to identify data discrepancies.
• Ability to work to deadlines and follow clear instructions.

Language:

• Fluency in both oral and written communication in English and Filipino.

HOW TO APPLY

To be considered, interested candidates are invited to apply via (https://www.wfp.org/careers/job-openings). Only short-listed candidates will be contacted.

We want to ensure the recruitment process is fully accessible. Please contact us at [email protected] to advise us of any accessibility needs you may have.

This email is only to be used for any accessibility requirement in terms of application and not for sending the application itself.

ABOUT WFP

The United Nations World Food Programme is the 2020 Nobel Peace Prize Laureate. We are the world’s largest humanitarian organization, saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity for people recovering from conflict, disasters and the impact of climate change.

The World Food Programme’s engagement in the Philippines is constantly evolving. Initially commencing operations in the 1960s, WFP officially re-established its presence in 2006 to support the peace process in Mindanao, to provide life-saving food assistance in emergencies and to develop programmes that seek to improve nutrition and the overall quality of life of vulnerable people.

Since 1 July 2018, WFP has been implementing a five-year Country Strategic Plan (CSP 2018-2023) to support the Government of the Philippines to address food insecurity, reduce malnutrition and build the resilience of vulnerable populations. In its strategic plan, WFP identified four outcomes and five main activities:

• Strategic outcome 1: Crisis-affected people in the Philippines are able to meet their food and nutrition needs during and immediately after an emergency. • Strategic outcome 2: Women, boys and girls in provinces prioritized by the Government have adequate and healthy diets to reduce malnutrition by 2022 in line with government targets. • Strategic outcome 3: Vulnerable communities in Mindanao have improved food security and nutrition by 2022 in line with government targets. • Strategic outcome 4: National and local government agencies have enhanced capabilities to reduce vulnerability to shocks by 2022.

ORGANIZATIONAL CONTEXT

The Business Support Assistant (Administration) will provide administrative support to team(s) and/or support a specific business stream, and will be directly reporting to the Administration Assistant, with over-all supervision of the Head of Resource Management Unit. At this level, work is carried out under close supervision or immediately available assistance. Job holders are expected to produce organised and accurate work.

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WFP is *****committed*** ***to diversity and inclusion within its workforce. WFP has zero tolerance for sexual exploitation and abuse, any kind of harassment, including sexual harassment, abuse of authority or discrimination. All selected candidates will, undergo rigorous reference and background checks.*****

*****No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.*****

*****All WFP Employees are expected to demonstrate the competencies and standards of behaviour aligned with our core values and defined in the WFP LEADERSHIP FRAMEWORK, namely: • Leading by example with integrity, • Driving results and delivering on commitments, • Fostering inclusive and collaborative teamwork, • Applying strategic thinking, • Building and maintaining sustainable partnerships.***** ​​​​​