Business Support Assistant (Administration) SC4- WFP Pacific Multi-Country Office (Suva, Fiji)

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WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles. Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance.

Are you ready to change and save the lives of the world's most vulnerable people? If yes, this opportunity is for you!

TERMS AND CONDITIONS

Job Title: Business Support Assistant (Administration) Vacancy Number: 151389 Contract type: Service Contract (SC4) Duration: 12 months (renewable) Duty Station: Suva, Fiji

ABOUT WFP

In 2016, Tropical Cyclone (TC) Winston—the largest cyclone ever to make landfall in the southern hemisphere—hit Fiji, causing an estimated USD 1.4 billion in damages (approximately 31 percent of GDP). In response to TC Winston, the Government of Fiji requested WFP humanitarian assistance, with WFP providing emergency cash-based transfers (CBT) piggybacking on the national social protection scheme. Subsequently opened an office in Suva, Fiji focusing on preparedness in the Pacific. WFP Pacific has led the logistics and emergency telecommunications clusters and co-leads the regional Pacific Food Security Cluster with the Food and Agriculture Organization of the United Nations (FAO) and the Pacific regional Cash Working Group with Oxfam.

KEY ACCOUNTABILITIES (not all-inclusive)

1. Gather information with clear direction to support the drafting of documents and preparing reports by other staff.
2. Respond to queries and escalate where appropriate, in order to provide a timely and accurate service to clients.
3. Support processing and managing routine administrative and financial tasks in various functional areas, to contribute to the effective and timely management of resources.
4. Provide revision and proof-reading services for standard documents, to contribute to the development of accurate documentation.
5. Take responsibility for the maintenance of set standard systems and files, to ensure information is accurate and readily available for the function.
6. Maintain office inventories and stock of office supplies.
7. Initiate requisitions and micro purchase order for goods and services ensuring correct objects of expenditure and availability of funds.
8. Assist the administration team in providing a range of services to include facility management, light vehicle management, asset management, procurement, travel, and any other related duties as required.
9. Identify simple discrepancies in statistics and data, such as missing information, and report to senior staff in order to support clients to deliver their work.
10. Take responsibility for data integrity to facilitate availability of accurate information in corporate systems.
11. Provide guidance on routine business support methods and practices to junior colleagues to ensure services are delivered consistently and to the required standards.
12. Work with a variety of individuals, taking on feedback where appropriate to assist in business support delivery for staff.

STANDARD MINIMUM QUALIFICATIONS

Education: Completion of secondary school education. A post-secondary certificate and/or first level university degree in business or public administration would be an advantage.

Experience: Four or more years of progressively responsible work experience in the relative business stream with experience in general administrative work.

Knowledge & Skills: • Proficient in the use of office equipment and computer software packages, such as Microsoft Word. • Knowledge of work routines and methods in order to complete processes under minimal supervision. • Ability to offer guidance or basic on-the-job training to more junior staff. • Ability to identify data discrepancies and rectify problems requiring attention.

Desirable: • A general knowledge of the policies of the United Nations system would be an asset. • Prior work experience in providing similar support to programmes and projects within the United Nations and/or an International Organization is desirable. • General knowledge of WFP programs is an advantage.

Language: Fluency in both oral and written communication in English.

DEADLINE FOR APPLICATIONS

Wednesday 10 November 2021 at 18:59 GMT (Thursday 11 November 2021 at 04:59 AM Fiji Time)

This vacancy announcement is for Nationals from Fiji. Only short-listed candidates will be contacted. To be considered, interested candidates are invited to apply through the WFP careers website (https://www.wfp.org/careers/job-openings).

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Female applicants and individuals with disabilities are encouraged to apply.

WFP is committed to diversity and inclusion within its workforce, and encourages all qualified candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the selection & recruitment process, and for work-related needs upon joining the Programme. WFP has zero tolerance for sexual exploitation and abuse, any kind of harassment, including sexual harassment, abuse of authority or discrimination. All selected candidates will, undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service