Business Support Assistant (Admin and Finance)

Volunteering Admin Finance & Economy

Contract

This is a UNV contract. More about UNV contracts.

The UNV assignment is part of WFP’s Flood Emergency Operation and will be operating under Management Services (Administration) Unit.

Under the direct supervision of the Finance and Management Services (MS) focal points in the Country Office, the incumbent will be responsible to:

1.Assist in providing procedural and technical support to staff within the areas of support services, to ensure compliance with WFP policies, rules and regulations.

2.Responsible for provision of services such as facilities, assets, travel, fuel and light vehicle management. Assist in the identification of new requirements and report any discrepancies to the supervisor for consistent and timely delivery of services.

3.Assist in ensuring the provision of a safe and comfortable working environment for employees.

4.Act as a petty cashier, if required.

5.Coordinate effective use of WFP fleet, generators and equipment; update FMS (Fleet Management System) and report to relevant focal periodically

6. Verify all Non-food Items vendor claims, advances and other receivables and observe appropriate procurement procedures, to ensure that suppliers are paid in a timely manner and in conformance with WFP rules and regulations.

7.Monitor monthly expenditure forecasts and provide expenditure reports in order to facilitate informed decision-making.

8.Manage and maintain records, documentation; filing, archiving and disposal of documents.

9.Ensure upkeep and safety of assets; conduct periodic inventory count and report to Management Services; identify asset/inventory and any other waste for disposal and advise Management Services unit for further action.

10.Any other related tasks as required or assigned by the supervisor.

LEADERSHIP FRAMEWORK: COMMON STANDARDS OF BEHAVIOUR •Leads by example with integrity •Drives results and delivers on commitments •Fosters inclusive and collaborative •Applies strategic thinking •Builds and maintains sustainable partnerships

FUNCTIONAL CAPABILITIES: •Collects and reports data to draw out fact-based insights. •Demonstrates basic knowledge of internal controls, risk management, and monitoring mechanisms. •Monitors trends in resource usage to anticipate and escalate potential issues to supervisor. •Demonstrates a broad knowledge of fleet/transport administration. •Monitors fleet movements and drivers duties, and supervises administrative work against the established standards. Ensures that customer problems are identified and resolved.

• Five years of progressively responsible work experience in the related business stream with experience in general administrative work. •Strong focus on accuracy and consistency, while processing large volume of transactions. •Working knowledge of ERP systems and preferably SAP Software is desirable. •Proficient knowledge in the use of Microsoft Suite Products (MS Word, MS Excel, MS PowerPoint, etc). •Experience of working in emergency setting is an added advantage. •Knowledge of specialized common business practices and methods gained through relevant technical training and experience. •Ability to develop and maintain relationships with a range of individuals in order to provide a high-quality support service. •Ability to carry out basic data analysis and independently rectify problems requiring attention. •Ability to monitor and record financial transactions. •Good communication skills required to give and receive information and work with a variety of individuals. •Ability to maintain confidentiality.

WFP with its unique humanitarian operation is offering an enriching opportunity for a National UNV, while also requiring a high level of stamina and commitment. Flexibility, ability and willingness to work under stressful emergency environment, including ability to work during off hours and over the weekends, are therefore essential.

Apply now

Added 1 month ago - Updated 1 month ago - Source: unv.org