Budgeting and Reporting Manager

Job Description

Background/IRC Summary: The Syria crisis is often described as the worst humanitarian catastrophe since the end of the Cold War. Inside Syria, 7.6 million people are internally displaced and 12.2 million are in need of humanitarian assistance, with 4.8 million in hard-to-reach areas. There are 4 million Syrian refugees in neighboring countries. This is no short-term humanitarian episode. The devastating human consequences to huge numbers of people will endure for decades. The destruction of relationships, communities, livelihoods, homes, and infrastructure will take years to repair.

IRC is offering a robust humanitarian response to the Syria crisis. With an annual budget in excess of $140 million and a rapidly expanding portfolio, supported by more than 3,000 staff and workers in the region, IRC is undertaking programs in Syria and the neighboring countries of Turkey, Iraq, Lebanon and Jordan in the fields of health, child protection, education, women’s protection and empowerment, NFI and food distribution, cash assistance, water and sanitation, and livelihood programming. Our work in these challenging settings gives rise to some of the most pressing issues facing contemporary humanitarian action, including questions of access, security, funding, and coordination.

Job Overview/Summary: This position will be based in Amman and will be the focal person for the IRC Syria’s budgeting and financial reporting Management function. This requires a motivated, flexible, problem-solving team player with excellent analytical, communication skills and the ability to prioritize activities and work to tight deadlines.

Position Objectives:

The budgeting and reporting manager assists the budgeting and reporting coordinator by managing the day-to-day budget and grants management function. Under the guidance of the budgeting and reporting coordinator, the budgeting and reporting manager ensures that budget and grants management issues are immediately attended to and ensures that donor budgets are prepared in accordance with IRC and donor requirements and are submitted on time. In addition, he/she will ensure that grants are fully implemented in compliance with donor regulations and IRC requirements and will ensure timely submission of donor reports. He/she will develop budget management tools and conduct training to improve efficiency, donor reporting, and compliance.

Technical Quality and Strategy:

- New proposal Development - Acts as Syria country focal point for new budget preparations. - Under the guidance of the Finance coordinator, prepares budgets for new proposals and revises existing budgets, ensuring that all costs are covered and are not under/over budgeted in addition to ensuring the correct use of IRC and donor budget formats. - Works with the Finance coordinator on monthly Shared Program Cost allocations. - Calculates and Insert the correct Shared Program Costs for all new donor budgets.

Grant Management & Reporting

- Ensures the preparations of monthly Budget versus Actual (BvA) reports for Syria grants and distributes on time. - Reviews budget spending and advise relevant staff on spending status. Requests feedback on all over/under spending. - Ensures the preparations spending plans for all active grants in conjunction with designated budget holders. - Participates in monthly Grant Review Meetings (GRMs) and presents spending status. Follows-up on action points identified during the meetings. - Attends and provides support to all Grant Opening, Grant Review, and Grant Closing Meetings. - Provides support and feedback to Operations and Program Managers on all questions regarding the BvAs. - In compliance with donor requirements, proposes adjustment entries required for all BvAs and financial reports. - Ensures the preparations of new budget line coding (T2 codes) for each new grant and updates in SUN system. - Uploads budgets to SUN system when required. - Prepares donor financial reports for review by the Finance coordinator. Ensures reports are in compliance with donor reporting formats and submitted in a timely manner as per contractual requirements. - Provides advice on key donor compliance requirements in consultation with the Grants Unit. - Provides guidance on staff salary mapping and guidance on shared program cost allocations for Finance Controller review and further approval - Provides analysis of grants spending plans vs actual spending - Reviews PRs and advice on charge codes

Subgrant Management:

- Works with partnership department to provide financial guidance for sub-award management as per IRC policy and donor requirements. - Assists the partnership department in tracking and monitoring of subgrantee budgets and providing training to partners on budgeting. - Assists in the review of new sub-award budgets and agreements as required

Staff Management and Development:

- Coaches, trains, and mentors staff with the aim of strengthening their technical capacity, exchanging knowledge within the team and providing professional development guidance - Supervises and mentors direct reports including communicating clear expectations, setting performance objectives, providing regular and timely performance feedback, and leading documented semi-annual performance reviews. - Provides constructive feedback and counsel on appropriate career paths and professional development. - Promotes and monitors staff care and well-being. - Approves and manages all leave requests to ensure adequate staffing coverage. - Offers leadership support for successful adherence by staff to IRC’s Global HR Operating Policies and Procedures.

Staff Training:

- Assist the Finance Controller in conducting regular training sessions for Program, Operations, and Finance staff in Amman and remotely for Syria Field Offices on Budget Management, Reporting, IRC and donor regulations.

Qualifications

- Education: A Bachelor’s degree in Accounting, Business Administration, Commerce or Finance, or equivalent technical training certificate in Accounting. Minimum of (5) years of accounting experience. - Experience: minimum 4 years experience in donor budget development, Knowledge of GFFO, FCDO, ECHO, BHA, and other donors budgeting requirements, budget management and financial reporting will be an added advantage.

Demonstrated Skills and Competencies****:

- This job requires strong analytical skills to be able to make logical and strategic budget decisions. - Must have demonstrated skills in working remotely and supporting staff in a remote context, - must be able to function comfortably in a complex work environment, under moderate pressure whilst prioritizing multiple tasks - Must be able to communicate effectively (written and verbal) in English - Good supervisory skills. - Time management and interpersonal skills. - Excellent computer skills. - Must be able to work under minimal supervision.

Key Working Relationships:

Position Reports to Finance Coordinator – Budgeting

The position directly supervises: Senior Budgeting and Reporting Officer, Budgeting and Reporting Officer

Indirect Reporting: Other finance Staff

- Internal: DDF, Partnerships Unit, Deputy Director Operations (DDO) as well other Finance, Field Directors and other Program and support staff.

- External to the Country Office: Regional Finance Director, Regional Program Staff, Regional Finance Manager, Regional finance controller, and Regional Grants and Compliance Manager.

Language/Travel****:

English and Arabic are required.

Travel****: This post will be based in Amman Office with regular visits to NES and Gaziantep office.

APPLICATIONS WILL BE RECEIVED TILL JUNE 11TH,2023.

Professional Standards: IRC staff must adhere to the values and principles outlined in IRC Way – Global Standards for Professional Conduct. These are Integrity, Service, Accountability and Equality. In accordance with these values, IRC operates and carries out policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti-Workplace Harassment, Respect at Work Fiscal Integrity, and Anti-Retaliation.

Returning National Candidates: We strongly encourage national or returning national candidates to apply for this position. If you are a citizen of the Country in which this position is based and are currently located outside of your home country and possess over two years of international work experience, the Middle East Region has introduced an attractive remuneration package. The package includes competitive compensation, return flight to post, shipping allowance, temporary housing and a relocation allowance. Certain restrictions may apply. IRC strives to attract, motivate and retain qualified national staff in our programs.

Accountability to Clients: IRC staff must adhere to the commitment of contributing to the sustainability and development of its (CR) Client Responsiveness Mechanisms, preserving the culture of prioritizing the needs of our clients and affected communities by systematically listening to their perspectives and using their feedback to make programmatic decisions and give them greater influence over program design and delivery.

Gender Equality: IRC is committed to narrowing the gender gap in leadership positions. We offer benefits that provide an enabling environment for women to participate in our workforce including parental leave, gender-sensitive security protocols and other supportive benefits and allowances.

Diversity and Inclusion: at IRC MENA, we are passionate about creating an inclusive workplace that promotes and values diversity. Organizations that are diverse in age, gender identity, race, sexual orientation, physical or mental ability, ethnicity, nationality, and perspective are validated to be better organizations. More importantly, creating a safe workspace environment where everyone, from any background, can do their best is the right thing to do. So, bring your whole self to work.

IRC is committed to creating a diverse, inclusive, respectful and safe work environment where all persons are treated fairly, with dignity and respect. In keeping with our core values of Integrity, Service, Accountability and Equality, IRC strives to maintain a work environment built on mutual respect in which all individuals treat each other professionally, and free of bias, prejudice, and harassment. IRC expressly prohibits and will not tolerate discrimination, harassment, retaliation, or bullying of IRC Persons in any work setting. All IRC staff, wherever they are located, are accountable for creating an environment free of discrimination, harassment, bullying, and retaliation.