Budget Specialist P3 TA Bamako, Mali (364 days)

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Application deadline 1 year ago: Sunday 3 Apr 2022 at 23:55 UTC

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Contract

This is a P-3 contract. This kind of contract is known as Professional and Director staff. It is normally internationally recruited only. It's a staff contract. It usually requires 5 years of experience, depending on education.

Salary

The salary for this job should be between 115,781 USD and 151,606 USD.

Salary for a P-3 contract in Bamako

The international rate of 74,649 USD, with an additional 55.1% (post adjustment) at this the location, applies. Please note that depending on the location, a higher post adjustment might still result in a lower purchasing power.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

More about P-3 contracts and their salaries.

For Every Child, hope

UNICEF works in 190 countries and territories to protect the rights of every child. UNICEF has spent 70 years working to improve the lives of children and their families. Defending children's rights throughout their lives requires a global presence, aiming to produce results and understand their effects. UNICEF believes all children have a right to survive, thrive and fulfill their potential – to the benefit of a better world. To learn more about UNICEF, visit www.unicef.org.

The fundamental mission of UNICEF is to promote the rights of every child, everywhere, in everything the organization does — in Programmes, in advocacy and in operations. The equity strategy, emphasizing the most disadvantaged and excluded children and families, translates this commitment to children’s rights into action. For UNICEF, equity means that all children have an opportunity to survive, develop and reach their full potential, without discrimination, bias or favoritism. To the degree that any child has an unequal chance in life — in its social, political, economic, civic and cultural dimensions — her or his rights are violated. There is growing evidence that investing in the health, education and protection of a society’s most disadvantaged citizens — addressing inequity — not only will give all children the opportunity to fulfill their potential but also will lead to sustained growth and stability of countries. Therefore the focus on equity is so vital. It accelerates progress towards realizing the human rights of all children, which is the universal mandate of UNICEF, as outlined by the Convention on the Rights of the Child, while also supporting the equitable development of nations.

Mali remains one of the poorest countries in the world and 56 per cent of children still suffer from at least three deprivations. Despite some progress, significant economic, geographic and gender-based inequities remain. Limited budget allocations to social sectors and insufficient transfer of resources to decentralized authorities further undermine the social inclusion agenda. Since 2012, Mali has faced numerous multidimensional crises, including armed conflicts in the north and centre of the country, which have been exacerbated by frequent natural disasters such as floods and drought. 3.9 million people, of whom half are children, are affected. Mali CO has developed a new country Programme (2020 – 2024), and is implementing a life cycle approach with highly integrated results and interventions at all levels.

How can you make a difference?

Purpose for the job: Under the direct supervision of Deputy Representative Programme the Budget Specialist will be responsible for tracking, analyzing and reporting income and expenditures, including donor contributions and will be accountable for analyzing the needs, preparation, management and monitoring of contributions, involving all sources of funds across programmes and operations, contributing to the overall governance of the office. She/he will also collaborate with HQ, RO and CO and contribute to the overall strategies related to contribution and budget management and reporting and capacity building for UNICEF Mali Country Office.

How can you make a difference?

KEY ACCOUNTABILITIES and DUTIES & TASKS

Within the delegated authority and under the given organizational set-up, the incumbent may be assigned the primary, shared, or contributory accountabilities for all or part of the following areas of major duties and key end-results.

  1. Supports the formulation of strategies and concepts
  • Align contribution management with programme strategies and develop medium to long-term plans for effective budget management contributing to the overall governance of the office
  • Develop capacity building plans for strengthening the overall budget management of the office
  • Develop and revise the CO office budget, contribution and financial strategies with programme’s vision and staffing structure ensuring it is coherent and meaningful
  1. Support Budget analysis focussing on achieving results
  • Integrate and analyze potentially conflicting numerical, verbal and other data from a wide variety of sources.
  • Identify key, high level trends across data sets.
  • Recognize subtle inter-relationships among multiple issues and sees the potential effects on the overall system or process.
  • Make logical, rational, well-reasoned and defensible judgment from the analyses
  • Liaise with RO/HQ and technical colleagues to dialogue and constantly inform the CO on policies and guidelines on budget management
  1. Contribution management (budget planning allocation, monitoring)
  • Participate in the development of the budget-related components of the office work plan, annual management plan, Resource mobilization and Partnership Strategy, including donor proposals.
  • Monitor compliance and inform relevant sections to ensure that fund management objectives and targets are on track, and that staff is aware of donor conditions.
  • Ensure timely allocation of new grants to respective programmes in line with approved budget breakdown and donor conditions
  • Monitor grants expiry dates and in dialogue with the programmes find solutions for proper utilization aligned with results,
  • Monitor the utilization of regular Resources and Other Resources and produces regular updates for the Country Office Management.
  • Support the capacity development of programme staff to improve the description of expenditures that appear in financial reports
  • Retrieve information on costs of programme elements, such as staff and related costs from automated files and complies them in standardized and customized reports.
  • Enable an institutional memory within the office through development and maintenance of record keeping of OR allocations forms and emails related to RR allocation;
  • Collect and analyze budget and financial data for programme/project planning, management, monitoring and evaluation purposes.
  • Review the accuracy of VISION/SAP generated data.
  1. Management of financial dashboard reports
  • Monitor allocation and expenditures trends; generate, prepare and share with members of the management team the financial progress reports adapted from VISION and bring to the attention of the Programme & Planning Specialist any deviations or delays for corrective measures.
  • Prepare and timely submit monthly Management Indicator reports to the meetings of management team, including analysis on key programme indicators
  • Follow-up on agreed action during presentation of management reports
  • Provide reports on budget utilization during reviews (Mid-year, annual and mid-term reviews).
  • Support technical / programme sections and coordinate with the Program Specialist and Deputy Representative in the planning and forecasting of budget needs, and maintain a cross-sectoral budget allocation and tracking tool to ensure that sufficient funds from the appropriate sources (and in line with donor conditions) are allocated to ensure proper and timely implementation of programmatic activities.
  • Monitor commitments and expenditures to ensure timely, accurate and appropriate grant information is provided on programme budget, allocations, commitments, expenditures and projections and with the aim to ensure delays, errors and discrepancies are detected and corrected.
  • Support in ensuring that funds are only used for the purposes agreed and in line with project proposals and donor conditions, including by tracking support for cross-cutting programs and operations. Keep office senior management, program specialist, budget owners and section chiefs informed on DCT status and utilization rates and make recommendations for corrective action as required.
  1. Management of financial reports related to resource mobilization and donor reporting
  • Support the preparation and review of financial reports to donors to ensure alignment with VISION reports and adherence to donor templates and guidelines.
  • Prepare financial reports related to contributions in close coordination with the related programmes.
  • Support the preparation and review of budgets in donor funding proposals in line with UNICEF financial rules and regulations.
  • Support the preparation of budget related documentation and analysis as related to the fundraising function including income analysis and fundraising gaps.
  1. VISION support to fund management
  • Provide support to Programme and Operation on the appropriate VISION work processes, routine operation and utilization of the system and PIDB codes.
  • Diagnose problems and locally resolve/respond to queries that users encounter or liaise with the NYHQ including the global helpdesk for solutions.
  • Building the capacity on budget management including training on VISION and insight.
  • Process requests for grants extension ahead of expiring dates in VISION.
  • Maintain updated VISION records for budget allotments, planning ceilings, donor contributions and related correspondence.
  • Provide support to Programmes through preparation of monitoring reports (donor utilization reports, all routine management reports produced by VISION, non-routine reports and presentations), review and analyse reports and recommend actions to be taken to maximize the efficiency of the office’s fund utilization.
  • Assist office senior management and programme staff in allocation and reallocation of funds. Conduct regular review and reconciliation of Grants; provide analysis by using the management indicators. Ensure that contributions are fully utilized and in a timely manner.
  • Together with the Monitoring and Reporting Specialist and other relevant staff, ensure that required donor budget reports are clear, concise, on time and with accurate financial figures.
  1. Cost distribution and payroll
  • support and advise budget owners on conditions of Grants utilization in payroll.
  • Support staff payroll run by ensuring that adequate funds are allocated for staff salary and cost distribution uploaded for all staff on FT and TA.
  • Maintain an analysis for the payroll and related gaps. payroll.

To qualify as a champion for every child you will have…

  • Advanced University degree in Business Administration, Finance and Accounting, General administration, Development studies, Statistics, Social Sciences, or any other relevant field of discipline.
  • (*A first University combined with 2 additional years of professional experience may be accepted in lieu of an Advanced University Degree in Business Administration, Finance and Accounting, General administration, Development studies, Statistics, Social Sciences, or any other relevant field of discipline.)

  • Minimum five years of relevant professional work experience in Programme management and budgeting.

  • Work experience in international organization in the relevant area is an asset
  • Work experience on EU financial reporting is considered an asset
  • Experience in the usage of office software MS package and advanced knowledge of spreadsheet and database packages.
  • Experience in SAP is required.
  • Fluency in French and English is required

Skills:

For every Child, you demonstrate…

UNICEF’s Core Values attributes:

  • Care
  • Respect
  • Integrity
  • Trust
  • Accountability

UNICEF’s core competencies:

  • Demonstrates Self Awareness and Ethical Awareness (1)
  • Works Collaboratively with others (1)
  • Builds and Maintains Partnerships (1)
  • Innovates and Embraces Change (1)
  • Thinks and Acts Strategically (1)
  • Drive to achieve impactful results (1)
  • Manages ambiguity and complexity (1)
  • Nurtures, leads and manages people

The functional competencies required for this post are...

  • Analzing [II] • Applying Technical Expertise [II]
  • Deciding and Initiating action [II] •Relating and Networking [II]

View our competency framework at

http://www.unicef.org/about/employ/files/UNICEF_Competencies.pdf

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.

Remarks:

Mobility is a condition of international professional employment with UNICEF and an underlying premise of the international civil service.

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

** Bamako is a Category D; Non-Family duty station. The Rest and Recuperation Cycle is 8 weeks.

Added 2 years ago - Updated 1 year ago - Source: unicef.org