The World Food Programme (WFP) is the leading humanitarian organization fighting hunger worldwide, delivering food assistance in emergencies and working with communities to improve nutrition and build resilience. In emergencies, WFP is often first on the scene, providing food assistance to the victims of war, civil conflict, drought, floods, earthquakes, hurricanes, crop failures and natural disasters. When the emergency subsides, WFP helps communities rebuild shattered lives and livelihoods. WFP development projects focus on social protection and safety nets for the vulnerable through nutrition interventions, smallholder agricultural livelihood promotion and market support, school meals and investing in strengthening national capacities to develop and manage sustainable food and nutrition security programmes.

Through its field presence and the various activities it implements, WFP provides support to enhance government capacity to achieve its objectives as outlined in the Pro-Poor Agenda for Prosperity and Development (PAPD). In line with the above, WFP is seeking to strengthen its programme implementation in Monrovia through the recruitment of a Budget & Programming Associate.

2. JOB PURPOSE:

To provide a range of specialized support for efficient planning, monitoring and analysis of project financial performance to enhance optimal use of financial resources.

3. SUPERVISION RECEIVED

The Budget & Programming Associate will be reporting to the Head of Support Services or delegated Officer-in-charge.

4. KEY ACCOUNTABILITIES:

Review budget plans monitor and analyse project financial performance and make recommendations in compliance with WFP financial policies and procedures and best practices, to support financial analysis and optimization of resources.
Provide comprehensive analysis on fund and grant balances identifying surpluses and deficits, and suggest corrective measures, to support maximum fund utilization and decision-making process.
Support pipeline management ensuring efficient monitoring, to prevent and address pipeline breaks and maximize operational effectiveness.
Contribute to the improvement of internal processes, enhancement of corporate systems and design of tools, to facilitate the overall planning, expenditure forecasting, and budget management and monitoring of resource utilisation.
Enter project budget plans and revisions in the corporate systems, to ensure data is timely and accurately captured enabling easy access to information and supporting planning and decision- making.
Review, compile and analyse data, maintain accurate records and files and prepare periodic and ad hoc reports, to support accuracy and efficiency of information presented to internal and external stakeholders.
Maintain communication with a number of stakeholders regarding project funds management matters and related processes, to clarify any discrepancies and optimise use of funds.
Provide guidance to other support staff and contribute to their learning and development in budget planning, fund management and operational planning, to facilitate continued development and consistency in services delivered.
Follow standard emergency preparedness practices, to ensure WFP is able to quickly respond and deploy needed resources to affected areas at the onset of the crisis.

5. 4Ps CORE ORGANISATIONAL CAPABILITIES:

Theme

Capability Name

Description of the behavior expected for the proficiency level

Purpose

Understand and communicate the Strategic Objectives

Coaches team in the most effective ways to communicate WFP’s Strategic Objectives to WFP team and partners in the field.

Be a force for positive change

Implements new methods or tools to improve team’s work processes and productivity.

Make the mission inspiring to our team

Maps team’s activities and tasks to specific successes in beneficiary communities to showcase positive impact.

Make our mission visible in everyday actions

Explains to teammates how each unit contributes to the overall WFP mission.

People

Look for ways to strengthen people's skills

Identifies skill development opportunities such as training modules or on-the-job experiences for self, colleagues and direct reports.

Create an inclusive culture

Facilitates team building activities to build rapport in own unit.

Be a coach & provide constructive feedback

Facilitates the pairing of junior colleagues with coaches within own team.

Create an “I will”/”We will” spirit

Proactively anticipates potential challenges and develops mitigation plans to ensure that team meets goals and targets.

Performance

Encourage innovation & creative solutions

Identifies opportunities to be creative in own work and to help team be more innovative and accurate in their respective tasks and areas of work.

Focus on getting results

Monitors team’s deliverables and provides feedback to ensure outcomes are delivered consistently and accurately.

Make commitments and make good on commitments

Provides accurate guidance to team on expected responsibilities and tasks, whilst also upholding own commitment to the team.

Be Decisive

Sets an example and provides guidance to junior team members on when to escalate issues when faced with challenging issues in the workplace or in the field.

Partnership

Connect and share across WFP units

Facilitates partnerships with other WFP units to accomplish missions in the field.

Build strong external partnerships

Sets an example and provides guidance to team on how to build relationships with external partners.

Be politically agile & adaptable

Articulates to colleagues or direct reports the value of contributing to other WFP teams and agency partnerships in fulfilling WFP’s goals and objectives.

Be clear about the value WFP brings to partnerships

Organizes, monitors, and prioritizes own and team’s efforts to ensure that they will fulfill the needs of internal and external partners.

6. STANDARD MINIMUM QUALIFICATIONS

6.1 Education****:

Completion of secondary school education. A post-secondary certificate in the related functional area.

6.2 Experience

Has supported the preparation and management of budgets.

Has assisted with the monitoring of budgets/resource plans/pipelines/supply chains.

Has assisted with budget/allotment related issues within the WFP budget system.

6.3 Language

General Service: Fluency (level C) in English language is required.

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