Budget & Programming Assistant SC5, Baghdad, Iraq

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

ABOUT WFP

The United Nations World Food Programme (WFP) is the world’s largest humanitarian organization, saving lives in emergencies, building prosperity, and supporting a sustainable future for people recovering from conflict, disasters, and the impact of climate change. in 2021 WFP supported 652,800 people in Iraq. Through providing food for vulnerable people, skills to build futures, and enhanced social protection, WFP is helping the Iraqi Government build people’s resilience and food security. For more information, see wfp.org/countries/iraq and ar.wfp.org/countries/iraq

ORGANIZATIONAL CONTEXT

Job holders at this level are expected, under general supervision, to take responsibility for the completion of a range of processes and activities requiring some interpretation of standard guidelines/practices. They are expected to use their own discretion to address unforeseen situations seeking advice from supervisors. Job holders support the management of financial resources and may provide guidance to other staff. Job holders typically report to the Budget & Programming Officer

JOB PURPOSE

To provide technical support for efficient planning, monitoring and analysis of project financial performance to enhance optimal use of financial resources.

KEY ACCOUNTABILITIES (not all-inclusive)

1. Contribute to the review of budget plans, monitoring and analysis of project financial performance and make recommendations in compliance with WFP financial policies and procedures and best practices to support financial analysis and optimisation of resources.

2. Provide basic analysis on fund and grant balances and refer to the supervisor discrepancies, to support maximum fund utilization and decision-making process.

3. Contribute to pipeline management facilitating efficient monitoring to prevent and address pipeline breaks and maximise operational effectiveness.

4. Enter accurate data in the corporate systems within the established deadlines, to enable easy access to information and support planning and decision-making.

5. Compile data and provide basic analysis, maintain accurate records and files and prepare periodic and ad hoc reports for further reviews, to support accuracy and efficiency of information presented to internal and external stakeholders.

6. Maintain communication with a number of individuals regarding project funds management matters and related processes to clarify any discrepancies and optimise use of funds.

7. Provide guidance and on-the-job training to other staff in budget planning, fund management and operational planning, to support continued development and consistency in services delivered.

8. Follow standard emergency preparedness practices, to ensure WFP is able to quickly respond and deploy needed resources to affected areas at the onset of the crisis.

STANDARD MINIMUM QUALIFICATIONS

Education: Completion of secondary school education. A post-secondary certificate in the related functional area is desirable.

Experience: At least 2 years of work experience in pipeline reports, monitoring of budgets, resource plans, supply chain, and/or similar financial report

Language: Fluency in both oral and written communication in English and Arabic.

FUNCTIONAL CAPABILITIES

Internal Controls & Compliance: Demonstrates basic knowledge of internal controls, risk management, and monitoring mechanisms and their applicability to WFP's critical activities.

Performance Budgeting, Analysis & Reporting: Analyzes budgets and forecasts to support the development of recommendations for senior leadership on financial and business planning matters in accordance with Value for Money principles.

Resource Management: Monitors trends in staffing and resource usage to anticipate and escalate potential issues to programme leaders.

Performance Management: Displays sufficient understanding of WFP performance management system to gather relevant and accurate information from internal and external sources for inputs to monitoring and/or evaluation processes.

Supply Chain and Operations Knowledge: Demonstrates basic understanding of WFP programme, implementation, and supply chain principles (including project modalities & structures).

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

Experience in assisting with the preparation of complex financial documents. Experience in support of the performance of budget analyses. Experience in contributing to the collection of pipeline data.

TERMS AND CONDITIONS

Position Title: Budget & Programming Assistant

Grade: SC 5

Type of Contract: Service Contract

Duty Station: Baghdad, Iraq

Salary: Starting at USD 1752 per month.

Medical Plan: Valid medical plan for the staff member, spouse, and dependent children under 18 years

Annual leave: 30 working days per annum

DEADLINE FOR APPLICATIONS

Applications close on 28th September 2022

All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.