Budget & Programming Assistant SC G5

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WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

Are you interested in further developing your professional experience while contributing to ending global hunger? Are you passionate about helping those in need? Would you like to join a global organization investing in its people?

If so, an exciting & fulfilling career awaits you! Join our diverse and passionate team that works on varied and international projects directly contributing to saving & changing millions of lives around the globe

DEADLINE FOR APPLICATIONS

The deadline to apply to this position is November 10th, 2022.

WHO WE ARE

The United Nations World Food Programme (WFP), a highly prestigious, reputable & world’s largest humanitarian organization, operating in more than 120 countries and territories, bringing life-saving assistance in emergencies, building pathways to peace, stability and prosperity for people recovering from conflict, disasters and the impact of climate change and supporting sustainable and resilient livelihoods for a world with zero hunger.

At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.

To learn more about WFP, visit our website: UN World Food Programme (WFP) and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter.

WHY SHOULD YOU JOIN US

• WFP is a 2020 Nobel Peace Prize Laureate
• WFP offers a highly inclusive, diverse, and multicultural working environment
• WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities
• A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.
• We offer an attractive compensation package (please refer to the Terms and Conditions section)

BACKGROUND & JOB PURPOSE

WFP’s operational infrastructure and internal financing mechanisms entail that the management of resources can never be undertaken with absolute accuracy unless skilled staff is allocated to lead and promote an integrated approach to resource management across WFP’s activities. The budget and programming (B&P) unit role is to augment WFP’s capacity in planning, coordinating and safeguarding resources within its increasingly complex and diverse portfolio of activities. B&P staff is an instrumental source to support data-driven decision-making, and the point of reference for the provision of sound information on budgeting, operational planning across all transfer modalities, availability of resources and shortfalls. It has become the cornerstone of a robust resource management process. This role is pivotal in safeguarding WFP’s resources, bridging Programme, Procurement, Logistics, Donor Relations and Finance.

The person typically reports to the Budget & Programming Officer. At this level the staff is expected, under general supervision, to take responsibility for completion of a range of processes and activities requiring some interpretation of standard guidelines/practices. The staff is expected to use own discretion to address unforeseen situations seeking advice from supervisor and support management of financial resources. Also, the person hired may provide guidance to other staff. The purpose of this responsibility is to provide technical support for efficient planning, monitoring and analysis of project financial performance to enhance optimal use of financial resources.To provide technical support for efficient planning, monitoring and analysis of project financial performance to enhance optimal use of financial resources.

KEY ACCOUNTABILITIES (not all-inclusive)

1. Contribute with the review of budget plans; monitor and analyze Activities’ financial performance and make recommendations in compliance with WFP financial policies and procedures and best practices to support financial analysis and optimisation of resources.
2. Carry out analysis on the status of the contributions’ balances and refer to the supervisor discrepancies to support maximum fund utilization and decision-making process.
3. Contribute to pipeline management facilitating efficient monitoring to prevent and address pipeline breaks and maximise operational effectiveness.
4. Enter accurate data in the corporate systems within the established deadlines, to enable easy access to information and support planning and decision-making.
5. Compile data and provide analysis, maintain accurate records and files and prepare periodic and ad hoc reports for further reviews, to support accuracy and efficiency of information presented to internal and external stakeholders.
6. Maintain communication with several individuals regarding project funds management matters and related processes to clarify any discrepancies and optimise use of funds.
7. Provide guidance and on-the-job training to other staff in budget planning, fund management and operational planning, to support continued development and consistency in services delivered.
8. Follow standard emergency preparedness practices, to ensure WFP can quickly respond and deploy needed resources to affected areas at the onset of the crisis.

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

1. Have a high degree of personal responsibility and initiative to work independently.
2. Understands budget analyses and/or financial analyses.
3. Has supported the design and improvement of budgetary management techniques

STANDARD MINIMUM QUALIFICATIONS

• Education: Completion of secondary school education. A post-secondary certificate in the related functional area is desirable.
• Experience: At least 5 years of experience working with data analysis
• Language: Fluency (level C) in both oral and written communication in English.

WFP LEADERSHIPS FRAMEWORK: COMMON STANDARDS OF BEHAVIOUR

Leads by Example with Integrity: Upholds WFP values, principles and standards Demonstrates the WFP values, principles, and standards

Drives Results and Delivers on Commitments: Seeks guidance and support where needed

Fosters Inclusive and Collaborative: Promotes teamwork by sharing ideas and openly raising issues

Applies Strategic Thinking: Shows curiosity and implements new ways of doing things when relevant

Builds and Maintains Sustainable Partnerships: Acts professionally with external partners

KNOWLEDGE & SKILLS

1. Advanced Microsoft Excel skills, including knowledge on Power Query, Tables & Formatting, Conditional Formatting, Advanced Charting, Pivot Tables & Pivot Reporting, Macros, Data Tables.
2. Advanced Microsoft PowerPoint skills, including knowledge on inserting pictures, inserting graphs & diagrams, inserting video files from your computer.
3. Proven ability to prepare complex financial reports, dashboards, using Excel.

TERMS AND CONDITIONS

Position: Budget & Programming Assistant

Number of openings: 1

Based in: Panama City, Panama

Type of Contract: Service Contract

Level: 5

Duration: 11 months (with possibility of extension)

Only short-listed candidates will receive an acknowledgement.

This position is open only to Panamanian citizens or residents with permanent work permit.

Successful candidates will be placed in a roster for two (2) years.

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WFP has a zero-tolerance approach to conduct such as fraud, sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to WFP’s standards of conduct and will therefore undergo rigorous background verification internally or through third parties. Selected candidates will also be required to provide additional information as part of the verification exercise. Misrepresentation of information provided during the recruitment process may lead to disqualification or termination of employment

WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.