Budget & Programming Assistant G5 1

Programme & Policy

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WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

ABOUT WFP

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

STANDARD MINIMUM QUALIFICATIONS

Education:

• Bachelor’s degree in economics, resource management and administration, accounting, etc. A post-graduate certificate in the related functional area is desirable.

Experience:

• At least 4 years of experience in economics, resource management and administration, accounting or another relevant field.
• Experience carrying out methodical thematic research and analytical work is desirable;
• Previous experience in establishing contacts and liaising with partner organizations/companies is desirable.

Knowledge & Skills:

• Good operational, analytical and problem-solving skills;
• Proficient computer literacy.

Language: Fluency in Portuguese (Level C) and in another UN language (English or French) are required.

ORGANIZATIONAL CONTEXT

These jobs are found in Headquarters (HQ), Regional Bureaux (RBs) and Country Offices (COs). Job holders typically report to the Budget & Programming Officer. Job holders at this level are expected, under general supervision, to take responsibility for completion of a range of processes and activities requiring some interpretation of standard guidelines/practices. They are expected to use own discretion to address unforeseen situations seeking advice from supervisor. Job holders support management of financial resources and may provide guidance to other staff.

KEY ACCOUNTABILITIES (not all-inclusive)

Review the budget plans, monitoring and analysis of project financial performance and make recommendations in compliance with WFP financial policies and procedures and best practices to support financial analysis and optimization of resources.

Draft and review the annual Expenditures Plan.

Convene monthly RMC meetings and provide basic analysis on fund and grant balances and refer to the supervisor discrepancies, to support maximum fund utilization and decision-making process.

Contribute to pipeline management facilitating efficient planning and monitoring to prevent and address pipeline breaks and maximize operational effectiveness.

Draft and submit monthly pipeline to RBD BPU, and review it as necessary based on RBD BPU comments.

Enter accurate data in the corporate systems (WINGS, COMET, etc.) within the established deadlines, to enable easy access to information and support planning and decision-making.

Compile data and provide basic analysis, maintain accurate records and files and prepare comprehensive periodic and ad hoc reports for further reviews, to support accuracy and efficiency of information presented to internal and external stakeholders.

Draft and take the lead in the mid-year review of the annual Implementation Plans to RBD.

Manage the Budget Revision process when required to adjust the CSP budget to the CO funding forecast and programmatic needs.

Maintain communication with Finance, Programme and OIC regarding project funds management matters and related processes, to resolve any current/potential issues preventing the optimization of funds.

Provide guidance and on-the-job training to other staff in budget planning, fund management and operational planning, to support continued development and consistency in services delivered.

Follow standard emergency preparedness practices, to ensure WFP is able to quickly respond and deploy needed resources to affected areas at the onset of the crisis.

Be responsible for grant management in line with donor requirements ensuring maximum funds consumption by the terminal disbursement date.

Support the improvement of internal processes, enhancement of corporate systems and design of tools, to facilitate the overall planning, expenditure forecasting, and budget management and monitoring of resource utilization.

JOB PURPOSE

To provide technical support for efficient planning, monitoring and analysis of project financial performance to enhance optimal use of financial resources.

4Ps CORE ORGANISATIONAL CAPABILITIES

Purpose

• Understand and communicate the Strategic Objectives: Helps teammates articulate WFP’s Strategic Objectives.
• Be a force for positive change: Suggests potential improvements to team’s work processes to supervisor.
• Make the mission inspiring to our team: Explains the impact of WFP activities in beneficiary communities to teammates.
• Make our mission visible in everyday actions: Articulates how own unit’s responsibilities will serve WFP’s mission.

People

• Look for ways to strengthen people's skills: Trains junior teammates on new skills and capabilities.
• Create an inclusive culture: Seeks opportunities to work with people from different backgrounds.
• Be a coach & provide constructive feedback: Serves as a peer coach for colleagues in same area of work.
• Create an “I will”/”We will” spirit: Tracks progress toward goals and shares this information on a regular basis with supervisor.

Performance

• Encourage innovation & creative solutions: Explores ways to consistently be more efficient and accurate in own areas of work and shares new methods of work with colleagues.
• Focus on getting results: Focuses on getting results and tracks trends in completion rates for own tasks to identify opportunities for efficiency.
• Make commitments and make good on commitments: Takes responsibility for own tasks and notifies supervisor as soon as possible of potential delays in meeting deadlines or commitments.
• Be Decisive: Independently decides what action to take when faced with critical choices in the workplace or in dangerous situations in the field.

Partnership

• Connect and share across WFP units: Suggests opportunities for partnering with other units to supervisor.
• Build strong external partnerships: Identifies opportunities to work with colleagues and partners in the field towards common goals.
• Be politically agile & adaptable: Develops an understanding of the value of WFP’s teams and external partners in fulfilling team’s goals and objectives.
• Be clear about the value WFP brings to partnerships: Aligns own activities with supervisor’s priorities to fulfill internal and external partner needs.

FUNCTIONAL CAPABILITIES

Capability Name

Description of the behaviour expected for the proficiency level

Internal Controls & Compliance

Demonstrates basic knowledge of internal controls, risk management, and monitoring mechanisms and their applicability to WFP's critical activities.

Performance Budgeting, Analysis & Reporting

Analyzes budgets and forecasts to support the development of recommendations for senior leadership on financial and business planning matters in accordance with Value for Money principles.

Resource Management

Monitors trends in staffing and resource usage to anticipate and escalate potential issues to programme leaders.

Performance Management

Displays sufficient understanding of WFP performance management system to gather relevant and accurate information from internal and external sources for inputs to monitoring and/or evaluation processes.

Supply Chain and Operations Knowledge

Demonstrates basic understanding of WFP programme, implementation, and supply chain principles (including project modalities & structures).

OTHER SPECIFIC JOB REQUIREMENTS

 Has assisted with the preparation of complex financial documents.

 Has supported the performance of budget analyses.

 Has contributed to the collection of pipeline data.

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

Education:

• Bachelor’s degree in economics, resource management and administration, accounting, etc. A post-graduate certificate in the related functional area is desirable.

Experience:

• At least 4 years of experience in economics, resource management and administration, accounting or another relevant field.
• Experience carrying out methodical thematic research and analytical work is desirable;
• Previous experience in establishing contacts and liaising with partner organizations/companies is desirable.

Knowledge & Skills:

• Good operational, analytical and problem-solving skills;
• Proficient computer literacy.

Language: Fluency in Portuguese (Level C) and in another UN language (English or French) are required.

DEADLINE FOR APPLICATIONS

27/09/2022

TERMS AND CONDITIONS

Nationalty : Santomean

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All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.

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Added 2 years ago - Updated 1 year ago - Source: wfp.org