Budget & Finance Assistant

Overview

Assist in budgeting and financial management activities

You have:

• Completion of secondary education or equivalent technical training or commercial education with specialization in accounting, budgeting or finance.
• Bachelor’s degree in Finance, Accounting or related fields from a recognized University. Training in budget and finance.
• At least five (5) years of progressive working experience in Finance, Budgeting and or Accounting with international organizations.
• Relevant experience with UN or other international or multi-national organizations. Supervisory experience is considered as an asset.
• Fluency in English.
• Knowledge of local language would be an advantage.

Contract

This is a G-5 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 5 years of experience, depending on education.

Salary

The salary for this job should be more than 984 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

OBJECTIVES OF THE PROGRAMME

Country Support Units (CSUs) have been established in the organisational structure to provide support for Managers and staff to fully assume their responsibilities in the GSM environment and to ensure compliance with organizational policies, procedures, rules and regulations on all budget and financial matters and transactions in the context of an Enterprise Resource Planning (ERP) system.

DESCRIPTION OF DUTIES

Under the general supervision of the WR and guidance of the Operations Assistant, the incumbent performs the following functions:

1. Support budgeting and work plan management through;

• Activation of new awards;
• Monitoring of work plan funding, planned costs and awards budgets;
• Salary work Plan task award mapping; review of position monitoring for prompt corrective actions to avoid Oracle Labor Distribution (OLD) issues;
• Monitoring budget implementation by analyzing expenditures & Encumbrances against award budgets, project funding, award distributions and PB allocations and when necessary, propose and support corrective actions e.g. expenditure batches;
• Generation of period and ad hoc budget implementation reports to program officers the management;
• Identification and processing necessary revisions to expenditures, award budgets and project funding; Support programs in terms of budget review/analysis;
• Review of expenditure batch requests before submission in GSM with Following up on cancellation of encumbrances in relation to travel costs and procurement of goods and services (refer to accounting instruction 45);
• Conducting regular budget analysis and produce budget and award reports to assist management and program officers on budget performance;

2. Support financial management through;

• Maintenance of financial records and financial transactions and ensure e-Imprest records are up-to-date and fully balanced;
• Processing of VAT and other receivable due to the Organization to ensure that are promptly recovered e.g. Staff telephone bills;
• Processing of suppliers' invoices and monitors all requests for payments, ensuring that all supporting documents (invoices, contract, act of acceptance, etc.) are attached and properly signed, stamped and are in accordance with the delegation of authority, before making any payments
• Liaison with GSC for all payments that are due to suppliers;
• Reconciliation of bank accounts; response to enquiries; provision of advice and guidance to clients in the Country Office and performing closely related tasks.
• Verification of financial transactions and returns e.g. DFCs, DIs, Travel Claims to the WHO country office for accuracy and compliance with the financial rules and regulations, manual and operating procedures of organization;
• Management of correspondences and responses to queries on office accounts and financial transactions as required;
• Generation of scheduled and ad hoc Global Management System reports and special reports as required to facilitate financial implementation analysis;
• Advice and assistance to staff on various financial processes, controls and operations in the GSM environment;
• Perform other duties assigned by the supervisor.

REQUIRED QUALIFICATIONS

Education

Essential: Completion of secondary education or equivalent technical training or commercial education with specialization in accounting, budgeting or finance.

Desirable: Bachelor’s degree in Finance, Accounting or related fields from a recognized University. Training in budget and finance.

Experience

Essential: At least five (5) years of progressive working experience in Finance, Budgeting and or Accounting with international organizations.

Desirable: Relevant experience with UN or other international or multi-national organizations . Supervisory experience is considered as an asset.

Skills

• Ability to provide financial analytical reports, using appropriate software
• Ability to interpret financial rules and regulations
• Ability to plan, organize coordinate and implement inputs from several sources
• Ability to conceptualize and carry out tasks with little supervision

WHO Competencies

1. Teamwork
2. Respecting and promoting individual and cultural differences
3. Communication
4. Produce results;
5. Manage resources effectively.

Use of Language Skills

Essential - Fluency in English

Desirable – Knowledge of local language would be an advantage.

Potential interview questions