Budget and Finance Officer
Application deadline 1 year ago: Friday 4 Feb 2022 at 00:00 UTCOpen application form
This is a UNV International Specialist contract. This kind of contract is known as International UN Volunteer. It is normally internationally recruited only. More about UNV International Specialist contracts.
• Perform duties on timely manner; • Provide information including cash count results to the Budget and Finance Section within 2 business days; • Be focused on client orientation including responses to all client enquires within 2 business days; • Provide accurate and reliable statements of expenditure on the fund entrusted to the postholder.
Under the direct supervision of the Regional Senior Administrative Officer and second reporting line to the Chief of Finance and Budget Section and with the delegated authority, the successful applicant will be in charge of the following duties:
Ensure that coordination of finance operations is conducted in timely manner.
A. General Coordination: • Attend to the section chief`s meetings and provide status report on the financial op-eration in Gao. • Schedule and hold meetings with local banks. • Submit weekly reports to the Chief of Quality Control and Reporting (QAR) • Fortnightly meeting with Chief of Budget and Finance Section on operation of finance in Gao.
• Receive, verify, and process invoices for payment of goods and services supplied to the Mission from petty cash and imprest account; • Reconcile vendors’ accounts and respond to vendors inquiries; • Ensure that valid banking details are provided by staff members including national and international individual contractors, UNVs, Uniformed personnel etc. to avoid delay in payment approval. • Receive, verify, and process payment relating to Trust Funds, QIPs, or other payments.
• Process replenishment of imprest and petty cash accounts on timely manner. • Undertake investigation into inquiries about the status of the payments • Liaise with the local bank on issues concerning mission’s transactions • Maintain clients’ banking details in UMOJA • Reconcile cash journal and accounts
D. Other tasks assigned by RAO and Chief of Budget and Finance Section:
• Receive, verify, and process payment of invoices for payment of goods and services supplied to Gao welfare committee from welfare unit account produce a report at the end recovery financial period; • Handle personnel queries and follow up with MINUSMA HQ on pending issues; • Fill the banking details and MSA distributions for the staff; • Team meetings with all regional finance officers on any areas that is peculiar to the respective individual region such as Management of Emergency Cash Advances and IC payments. • Guide and support the personnel on matters relate to banking issues and banking details. • Recovery of cash daily from visitors using the transit camp and deposit same amount in MINUSMA account on quarterly basis and follow up the staff's salaries with HR Office, UNV offices; • Assist UNVs with DSA and R&R payment and submission of bank information • Follow up with the bank on the operation of ATM installed in the mission area • Coordinate the replenishment, and the card swallowed • Assist MSO, Unpol and Civilian by giving them their pays lip and information on the accommodation payment status • Submit all financial queries either through INEED/FSS/Umoja or through Finance Section Bamako and regularly follow up if unsolved, • Reconciliation of advances.
• Integrity and professionalism: demonstrated expertise in area of specialty and ability to apply good judgment; high degree of autonomy, personal initiative and ability to take ownership; willingness to accept wide responsibilities and ability to work independently under established procedures in a politically sensitive environment, while exercising discretion, impartiality and neutrality; ability to manage information objectively, accurately and confidentially; responsive and client-oriented. • Accountability: mature and responsible; ability to operate in compliance with organizational rules and regulations. • Commitment to continuous learning: initiative and willingness to learn new skills and stay abreast of new developments in area of expertise; ability to adapt to changes in work environment. • Planning and organizing: effective organizational and problem-solving skills and ability to manage a large volume of work in an efficient and timely manner; ability to establish priorities and to plan, coordinate and monitor (own) work; ability to work under pressure, with conflicting deadlines, and to handle multiple concurrent projects/activities. • Teamwork and respect for diversity: ability to operate effectively across organizational boundaries; ability to establish and maintain effective partnerships and harmonious working relations in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity and gender;
Working experience in Accounting and Administration
Knowledge of French is desirable
Gao is non-family duty station. Living conditions are acceptable, but security instructions need to be strictly complied with. The national currency is the Franc CFA (April 2020 exchange rate is 1 US$ = 545 FCFA). Visa credit cards are acceptable in some hotels and larges shops in Bamako. Mali is a country prone to malaria, so mosquito nets are highly recommended. Basic medicines are available from UN Medical Section or from pharmacies, but provision need to be made for specialized medication. Security recommendations from the UN Department of Safety and Security (UNDSS) must be followed by all UN Staff in the course of their assignments in Mali. Appropriate measures are in place to mitigate the current security risk for UN personnel in the country. All UN Volunteers, like all UN personnel, undergo a security briefing and the 3 days mandatory training “Safe and Secure Approaches in Field Environments” (SSAFE) upon arrival, where practical guidance and recommendations are provided regarding security threats in Mali. An additional security briefing is provided upon arrival to the final duty station. Like all UN personnel, UN Volunteers based in Gao are accommodated in UN premises. UN provided accommodation in Mali is compliant with wellbeing standards, i.e. female/male bathrooms. A welfare committee is also active in all duty stations to ensure enough access to welfare commodities, including food supplies. Emergency contacts (security, medical, staff counselling, UNV Office) are made available for all UN Volunteers upon arrival, and each individual is provided with a VHF radio and a call sign, which can be used at all time. For the sake of rewarding experience, UN Volunteers in MINUSMA carry out their duties with flexibility, commitment and a willingness to live and work in challenging conditions including heat and limited water and electricity supply.