Budget and Administrative Assistant

Volunteering Admin

Contract

This is a UNV contract. More about UNV contracts.

Assignment is in family duty station (Entebbe).

Until 30 June 2027, with possible 12-months extension, depending on renewal of mandate

Under the direct supervision of Chief Life Support Section, the UN Volunteer will undertake the following tasks: - Assist in the preparation, revision, and monitoring of office and project budgets, ensuring accuracy and compliance with organizational guidelines. - Maintain accurate and up-to-date records of budget allocations, commitments, obligations, expenditures, and available balances. - Monitor budget implementation and promptly identify, analyze, and report significant variances between approved budgets and actual expenditures. - Support the monitoring of financial resources to ensure expenditure remains aligned with approved work plans and budgets. - Assist in preparing budget utilization reports, expenditure statements, financial summaries, and periodic budget monitoring reports. - Facilitate budget revisions, reallocations, and adjustments as required, in coordination with relevant stakeholders. - Track commitments and obligations and follow up on outstanding financial transactions to ensure timely resolution. - Maintain well-organized electronic and physical financial and budget files, in line with established document management procedures. - Support the preparation and provision of financial information for internal reviews, audits, donor reports, and management meetings. - Respond to various queries received during the budget preparation and performance reporting periods from Budget Section, OPPBD, 5th Committee and other various legislative bodies.
- Liaise with colleagues in Finance, Programme, Procurement, Human Resources, and Operations on budget and financial matters, ensuring effective communication and coordination. - Perform other budget and financial management duties as assigned by the supervisor.

• Client orientation • Communication • Creativity • Ethics and Values • Integrity • Planning and Organizing • Professionalism • Respect for Diversity • Working in Teams

• At least three years of progressively responsible working experience in administration, budget, accounting, finance, or other related areas is desirable.
• Experience in handling financial reporting and analysis is desirable.
• Experience in cost management, budget preparation, financial monitoring and budget performance reporting.
• Good knowledge of any of the following SAP modules, financial accounting and reporting, and funds management is an advantage.
• Proficient in various MS office applications (Excel, Word, PowerPoint) and the ability to generate ad hoc electronic documents, spreadsheets and databases.
• Experience in the UN agency, UN peacekeeping or other field operations is desirable.

As Uganda’s main international airport is located in Entebbe, it serves as the primary entry point for international travellers. It offers direct connections to and from major global and regional destinations, including Addis Ababa, Amsterdam, Brussels, Cairo, Dar es Salaam, Dubai, Johannesburg, Juba, Kigali, Kinshasa, London, Nairobi, and others.

Entebbe is a family duty station and serves as the logistical and administrative support hub for MONUSCO. Located on the shores of Lake Victoria, it offers a safe and comfortable living environment with good-quality accommodation, reliable electricity and water, supermarkets, banks, restaurants, medical facilities, and internet services. Rental costs are moderate by international standards, while imported goods may be relatively expensive.

Entebbe International Airport is connected to Kampala via the modern Entebbe–Kampala Expressway, which significantly reduces travel time between the airport and the capital.

Entebbe and Kampala are currently classified under UN Security Level III (moderate), reflecting a stable but cautious operating environment requiring adherence to standard security risk management measures. This level indicates that while the overall environment is permissive for operations, personnel should remain vigilant and comply with security advisories.

The Security Management Team (SMT), along with other entities within the UN security management system (such as wardens), meets regularly to monitor the security situation and ensure preparedness. The Security Section, in coordination with the Department of Safety and Security (UNDSS), provides regular updates and conducts mandatory security briefings for newly arrived personnel, including updates on political, social, and operational developments. Movement advisories (e.g. on night travel along certain routes) may be issued periodically based on risk assessments.

A Level 1 clinic is available at the United Nations Regional Service Centre Entebbe, and several UN-approved private hospitals are located in Kampala.

Certain vaccinations are mandatory for entry into Uganda, including yellow fever. While verification at the airport is not always consistently enforced, travellers may still be required to present proof of vaccination upon arrival. All UN personnel must therefore ensure that vaccinations are up to date and properly documented in the International Certificate of Vaccination (yellow card).

Entebbe is designated as a family duty station for UN personnel. International schools, healthcare facilities, and recreational amenities are available in Kampala and, to a lesser extent, in Entebbe. Markets and supermarkets are also readily accessible.

Multiple mobile network providers operate across Uganda, and SIM cards and airtime are widely available. UN personnel have access to office internet and telephone services, including the option to make personal calls using a PIN-based system on a cost-recovery basis.

Entebbe enjoys a mild tropical climate year-round and provides a high standard of living compared with most MONUSCO field locations in the Democratic Republic of the Congo.

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Added 6 days ago - Updated 6 hours ago - Source: unv.org