Beirut - Senior Procurement Associate (Project Support) SC7

WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles.

Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance.

Deadline for applications:

This Vacancy Announcement will close on 25 October 2022 at 11:59 PM Rome Time.

About WFP:

Assisting more than 90 million people in 123 countries and territories each year, the World Food Program (WFP) is the leading humanitarian organization saving lives and changing lives, delivering food assistance in emergencies partnering with governments, and providing common services that allow the entire humanitarian community to save lives in emergencies and build the resilience of food insecure people and communities. As the international community has committed to end hunger, achieve food security and improved nutrition by 2030, one in nine people worldwide still do not have enough to eat. Food and food-related assistance lie at the heart of the struggle to break the cycle of hunger and poverty. WFP Lebanon provides humanitarian assistance to nearly 1.1 million vulnerable persons, in the form of unrestricted assistance in-kind and cash-based transfers. WFP Lebanon also provides food assistance in the form of snack and fresh food to school aged students and their families. This support is designed to improve the students’ health and make them and their families more motivated to pursue the children’s right to education. The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need. To know more about WFP’s mission, please check the below video:https://www.facebook.com/WorldFoodProgramme/videos/10154930622760178/

Terms and conditions:

- This position is open to qualified Lebanese candidates only. - Women and persons with disabilities are encouraged to apply - Only shortlisted applicants will be contacted.

Contract Duration: 12 Months (Renewable based on business need and performance).

Organizational background****: The incumbent will report to Procurement National Officer NOB in WFP Lebanon Country Office

Job Purpose: To lead a comprehensive range of procurement support activities, performing research and analysis, and providing recommendations to support the efficient and effective procurement services.

Key Responsibilities (not all-inclusive, nor exhaustive):

Within delegated authority and under the direct supervision of Head of Supply Chain the incumbent will be responsible for the following duties:

• Provide operational coordination and guidance, to support procurement projects and activities following standard processes and contributing to the effective procurement of goods and services.
• Identify, assess and recommend potential suppliers, and ensure necessary data/documents are distributed to support the selection of suppliers, ensuring standard processes are followed.
• Review, amend and prioritize purchasing requests, and provide recommendations to requisitioners, to support the procurement of goods and services, at lowest cost to WFP.
• Contribute to negotiations with new suppliers on terms and conditions of orders, with guidance from a Procurement Officer, in order to obtain the best terms and lowest costs for WFP.
• Review and prepare Purchase Orders, contracts and any supporting documentation for approval by the appropriate stakeholder, and approve purchases within delegated authority, in order to enable the swift purchase of goods and services.
• Conduct research and analysis on a range of data, and produce substantive reports providing insight and recommendations to Procurement Officers and enabling informed decision-making.
• Design, develop and oversee the maintenance of databases and records, to ensure information is accurate, organized, and available for others to access, and supports reporting requirements.
• Act as an escalation point, liaising with suppliers and providing solutions to complex issues related to delivered goods, using initiative and following process, to ensure timely resolution of problems.
• Work in collaboration with internal counterparts, in order to align procurement activities with wider programmes and ensure a coherent approach to meeting food assistance needs.
• Manage a team of staff, providing advice, guidance and training, to ensure individual and team objectives are delivered to agreed standards and deadlines.
• Follow standard emergency preparedness practices to support WFP to quickly respond and deploy food and needed resources to affected areas at the onset of the crisis.
• Other as required

Standard Minimum Qualifications:

Education: Completion of secondary school education. University degree in supply chain, business administration, Sciences, Political Science, Development Economics, or other relevant fields is desirable.

Experience: At least seven (7) years of professional relevant experience in Supply chain or any relevant field.

Language: Fluency in both oral and written communication in Arabic and English. Fluency in French is an advantage.

Desired Experiences for entry into the role:

• Experience coordinating with suppliers (e.g. retailers, wholesalers and traders)
• Demonstrated experience coordinating procurement processes with other units/ teams (e.g., logistics)
• Experience with procurement activities (purchasing, vendor research, etc.)