Beirut - Programme Associate (NGO Partnership), G6 | Lebanon |

Programme & Policy

Overview

Provide financial and partnership management support to the WFP NGO partnerships unit.

You have:

• A University degree or post-secondary certificate within Social Sciences, Development Studies, Economy, Finance or other related fields.
• At least six (6) years of relevant progressively responsible experience, including Finance, Financial Management, Accounting, Budgeting and Pipeline Management, or related field.
• Experience in Finance/Financial Management and/or Budget Management.
• Experience in partnership management and implementation of humanitarian and/or development programmes.
• Knowledge of international humanitarian and development systems, programme modalities (including in-kind and cash-based assistance programmes) and major related challenges at field level.
• Data management and analysis skills with demonstrated ability to enable informed decision making for management.
• Strong written and oral communication skills, particularly presentation skills.
• Good interpersonal skills and ability to deal patiently and tactfully with people of different backgrounds.
• Excellent written and oral communication skills in English and Arabic.

Qualified women and people with physical impairments are strongly encouraged to apply.

WFP celebrates and embraces diversity.

It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

JOB TITLE****:

Programme Associate (NGO Partnership)

TYPE OF CONTRACT:

Fixed Term (FT)

GRADE:

General Service 6 (G6)

DUTY STATION (City, Country):

Beirut, Lebanon

DURATION:

One (1) year with possibility of extension

NUMBER OF POSITION:

One (1)

TYPE OF VACANCY:

External

ABOUT WFP

Assisting more than 130 million people in 123 countries and territories each year, the World Food Program (WFP) is the leading humanitarian organization saving lives and changing lives, delivering food assistance in emergencies partnering with governments, and providing common services that allow the entire humanitarian community to save lives in emergencies and build the resilience of food insecure people and communities.

As the international community has committed to end hunger, achieve food security and improved nutrition by 2030, one in nine people worldwide still do not have enough to eat. Food and food-related assistance lie at the heart of the struggle to break the cycle of hunger and poverty.

WFP Lebanon provides humanitarian assistance to nearly 1.1 million vulnerable persons, in the form of unrestricted assistance in-kind and cash-based transfers. WFP Lebanon also provides food assistance in the form of snack and fresh food to school aged students and their families. This support is designed to improve the students’ health and make them and their families more motivated to pursue the children’s right to education.

To know more about WFP’s mission, please check the below video:

https://www.facebook.com/WorldFoodProgramme/videos/10154930622760178

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

BACKGROUND AND PURPOSE OF THE ASSIGNMENT:

This post is based in WFP Beirut Country Office, Lebanon. At this level, the job holder is expected to take responsibility for providing relevant internal stakeholders and cooperating partners with guidance on budgeting and financial reporting and prepare financial analysis related to WFP’s NGO partnerships.

ACCOUNTABILITIES/RESPONSIBILITIES (not all inclusive):

Under the direct supervision of the Head of NGO partnerships unit or the designate, the incumbent will be responsible for the following key duties:

Cooperating Partner (CP) selection, contracting and partnership management

1. Contribute to mapping, identifying, and short-listing potential CPs to jointly implement activities in line with WFP’s strategic objectives.
2. Facilitate the establishment and management of operational partnerships with national or international CPs for assigned activities in close coordination with relevant stakeholders, in particular activity units as well as other members of the partnership selection and management committee (Field Offices, finance, and other relevant functions).
3. In close liaison with other relevant internal stakeholders, in particular activity units, ensure that the selection and contracting process for WFP’s CPs is in line with the Standard Operating Procedures (SOPs) and relevant corporate requirements, and that all agreements with CPs are prepared correctly and in a timely manner.
4. For established partnerships, support the activity unit in managing administrative and financial aspects of the partnership (including the processing of the CPs’ monthly invoices) as well as in assessing the CPs’ performance and required follow-up.

Budget and financial analysis and tracking

5. Provide efficient budget and financial analysis related to CP’s budgets and expenditures, in line with WFP guidance and operational requirements (e.g., comparisons between partners, over time etc.)
6. Monitor fund utilization, advance financing, and refinancing arrangements, and alert relevant internal stakeholders to approaching deadlines and potential resource shortfalls/surpluses.
7. Conduct budget reviews for agreements with CPs as well as reviews of the CPs’ financial reporting.

Guidance, Oversight and Capacity Strengthening

8. Provide advice and support to relevant internal stakeholders on partnership management related issues, including budgeting of partnership agreements, financial reporting, processing of CP payments and guidance on WFP’s internal accounting system.
9. Develop and update templates and tools for partnership agreement budgeting, management of funds utilization and financial management, such as budget and invoice trackers and financial declaration forms.
10. Prepare budgeting and fund management guidance notes for CPs, in line with WFP requirements, aimed at facilitating the CPs’ work. Organise training and other activities related to budgeting and financial reporting with local and international NGO partners.
11. Provide guidance to prospective CPs for the review and finalization of project documents and budget proposals.
12. Lead spot-checks visits and prepare related reports providing recommendations related to the financial management of partnership agreements and suggest action aimed at improving CPs’ internal controls based on identified risks.
13. Develop and update tools and templates to evaluate and track CP’s financial capacity and assets to support efficient fund management by CPs.
14. Perform any other related duties as required.

WFP LEADERSHIP FRAMEWORK: COMMON STANDARDS OF BEHAVIOUR

Leads by

Example

with Integrity

Upholds WFP values, principles, and

standards

Demonstrates and encourages others to uphold the WFP values, principles and standards

Respects others and values diversity

Values diversity using respectful and inclusive language, and encourages others to do the same

Stays focused and calm under pressure

Stays focused and calm when under pressure and encourages others to do the same

Demonstrates humility and a willingness to learn

Shows humility and a willingness to learn and share knowledge, frequently seeking and acting on feedback, and taking up opportunities to develop

Drives Results and Delivers on

Commitments

Delivers results for maximum impact

Holds self and/or others accountable for the delivery of results

Delegates

appropriately

Delivers results against delegated tasks and seeks guidance and support where needed

Adapts readily to change

Responds readily to change adjusting work as needed

Fosters Inclusive and Collaborative

Is inclusive and

collaborative

Promotes inclusive teamwork and psychological safety by sharing ideas and openly raising issues

Gives timely and constructive

feedback

Supports development for others by giving timely and constructive feedback

Builds and shares

new perspectives

Listens attentively to others to capture, learn, build and share new perspectives

Applies Strategic

Thinking

Communicates and

fulfils WFP’s vision

Fulfils WFP’s vision and is able to explain how their objectives support the vision

Embraces curiosity and new ways of doing things

Demonstrates curiosity, and proposes new ways of doing things when relevant

Analyses and

evaluates data

Gathers data and shares knowledge to inform team decision making

Considers the impact of decisions

Implements decisions and asks questions to understand the impact for wider objectives

Builds and

Maintains

Sustainable

Partnerships

Builds partnerships

Builds partnerships by seeking out opportunities to work with others

Collaborates to deliver common

objectives

Collaborates with partners by sharing information and working together to deliver common goals

QUALIFICATIONS & EXPERIENCE REQUIRED:

Education:

• A University degree or post-secondary certificate within Social Sciences, Development Studies, Economy, Finance or other related fields.

  Experience:

• At least six (6) years of relevant progressively responsible experience, including Finance, Financial Management, Accounting, Budgeting and Pipeline Management, or related field.

  Technical Knowledge & Skills:

• Experience in Finance/Financial Management and/or Budget Management.

  • Experience in partnership management and implementation of humanitarian and/or development programmes.
  • Knowledge of international humanitarian and development systems, programme modalities (including in-kind and cash-based assistance programmes) and major related challenges at field level.
  • Data management and analysis skills with demonstrated ability to enable informed decision making for management.
  • Strong written and oral communication skills, in particular presentation skills.
  • Good interpersonal skills and ability to deal patiently and tactfully with people of different backgrounds.

  Languages:

• Excellent written and oral communication skills in English and Arabic.

  DEADLINE FOR APPLICATIONS

21 March 2023

Ref.: VA 405875

Kindly note the only documents you need to submit at this time are your CV and Cover Letter****. Additional documents such as passport, recommendation letters, academic certificates, etc. may potentially be requested at a future time.

For candidates who experience problems accessing WFP E-recruitment platform and need accommodations in applying, please contact [email protected] mentioning the VA number in the subject line.

All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.

Apply now

Potential interview questions

Added 3 years ago - Updated 1 year ago - Source: wfp.org