Beirut - Procurement Assistant SC5 (2 posts)

WFP Lebanon encourages female candidates and people with disabilities to apply.

WFP seeks candidates of the highest integrity and professionalism. Selection of staff is made on a competitive basis. WFP does not charge a fee or request bank details at any stage of recruitment process. We are committed to diversity and inclusion within our workforce and encourage all qualified candidates to apply irrespective of religion or belief, ethnic or social background, gender, gender identity, and disability.

يبحث برنامج الأغذية العالميّ عن موظفيين لديهم درجة عالية من النزاهة والمهنيّة. يتمّ اختيار الموظفين على أساس تنافسيّ. لا يتقاضى برنامج الأغذية العالمي أيّ رسوم ولا يطلب أي معلومات مصرفيّة خلال أيّ مرحلة من مراحل التوظيف. نحن ملتزوم بالتنوّع والإشراك ضمن القوى العاملة ونشجّع جميع المرشّحين المؤهّلين على تقديم الطلبات بغضّ النظر عن دينهم، معتقداتهم، خلفيتهم العرقيّة أو الاجتماعيّة، جنسهم، هويّتهم الجنسيّة أو إعاقتهم.

WFP Lebanon offers flexible working hours schedule upon prior approval.

Our premises are accessible, and we are committed to accommodating any required reasonable accessible needs to remove barriers in the workplace.

As an inclusive employer, WFP is committed to providing a supportive recruitment process for individuals with disabilities. Please contact us at lebanon.recruitment@wfp.org (and copying in [email protected]) to advise us the type of support and reasonable adjustments you may require at this stage. A member of the reasonable accommodation team will contact you to confidentially discuss your needs.

Job Title: Procurement Assistant SC5

Type of Contract: Service Contract

Grade: SC5

Duration: 12 months (renewable based on business need and performance)

Duty Station: Beirut Country Office

Date of Publication: 28 August 2023

Deadline of Application: 11 September 2023

Terms and Conditions:

• This vacancy announcement is open for qualified Lebanese nationals.
• WFP offers a competitive benefits package including salary, various types of leaves including maternity and paternity, medical and life insurances, provision of breastfeeding rooms for new parents, and various wellness platforms.
• WFP Lebanon offers flexible working hours schedule upon prior approval.
• Our premises are accessible, and we are committed to accommodate to any required reasonable accessible needs to remove barriers in the workplace.
• Only shortlisted applicants will be contacted.

Key Responsibilities (not all-inclusive, nor exhaustive):

Within delegated authority and under the direct supervision of the Procurement Officer, the incumbent will be responsible for the following duties:

• Provide operational coordination and administrative services, to support procurement projects and activities, following standard processes and contributing to the effective procurement of goods and services.
• Identify and recommend potential suppliers and compile data/documents to support the selection of suppliers, ensuring standard processes are followed. Experience conducting supplier report and coordinating with retailers, wholesalers and traders.
• Review, record and prioritise purchasing requests, and provide support to requisitioners, in order to support the procurement of appropriate goods and services, at lowest cost to WFP.
• Prepare Purchase Orders, contracts and any supporting documentation for approval by the appropriate stakeholder
• Follow up on issues related to delivered goods, using initiative, liaising with all parties and following standard processes, to ensure timely deliveries
• Research, collect and analyze data in order to produce reports to enable informed decision-making by Procurement Officers, and consistency of information presented to stakeholders.
• Manage updates and further develop databases and records, to ensure information is accurate, organized, and available for others to access, and supports reporting requirements.
• Maintain relationships with internal counterparts, to support the alignment of procurement activities with wider programmes and ensure a coherent approach to meeting food assistance needs.
• Demonstrated familiarity with locally purchased commodities/goods/services (e.g., cash based, in-kind donations).
• Demonstrated knowledge of procurement processes and linkages with other operations (e.g., logistics).
• Perform other related duties as required.

Standard Minimum Qualifications: Education:****Completion of secondary school education. University degree in the field of Supply chain, business management, finance is a plus. Experience: At least five (5) years of progressively responsible experience in the field of procurement, logistics or supply chain. Language: Fluency in both oral and written communication in one of the UN languages ( Arabic or English). Fluency in French is an advantage.

Desired Experiences for entry into the role:

• Demonstrated familiarity with locally purchased commodities/goods/services (e.g., cash based, in-kind donations).
• Experience conducting supplier research and coordinating with retailers, wholesalers and traders.
• Demonstrated knowledge of procurement processes and linkages with other operations (e.g., logistics).
• Experience conducting analyses and developing reports