Beirut - Administration Officer (Facility, Travel, Fleet) NOA

Are you passionate about changing and improving the lives of millions of people world-wide? Are YOU up for a Life-Changing Experience? Do you want to be part of an International Humanitarian Organization with a very diverse workplace? If YES, this WFP job vacancy is the opportunity for you

Deadline for applications:

This Vacancy Announcement will close on 25 October 2022 at 11:59 PM, Rome Time.

Terms and conditions:

- This position is open to qualified Lebanese candidates ONLY

- Women and persons with disabilities are encouraged to apply.

- Only shortlisted applicants will be contacted

About WFP:

Assisting more than 90 million people in 123 countries and territories each year, the World Food Program (WFP) is the leading humanitarian organization saving lives and changing lives, delivering food assistance in emergencies partnering with governments, and providing common services that allow the entire humanitarian community to save lives in emergencies and build the resilience of food insecure people and communities.

As the international community has committed to end hunger, achieve food security and improved nutrition by 2030, one in nine people worldwide still do not have enough to eat. Food and food-related assistance lie at the heart of the struggle to break the cycle of hunger and poverty.

WFP Lebanon provides humanitarian assistance to nearly 1.1 million vulnerable persons, in the form of unrestricted assistance in-kind and cash-based transfers. WFP Lebanon also provides food assistance in the form of snack and fresh food to school aged students and their families. This support is designed to improve the students’ health and make them and their families more motivated to pursue the children’s right to education.

To know more about WFP’s mission, please check the below video:

https://www.facebook.com/WorldFoodProgramme/videos/10154930622760178/

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

Job Context:

The position will be based in Beirut Country Office. The incumbent will report directly to the Head of Administration and Protocol and under the overall supervision of the Deputy Country Director for Support Services in Beirut Country Office.

Job Purpose:

To support the delivery of quality, customer-focused, value for money administrative services pertaining to Facility Management, Travel and Fleet for WFP Operations in Country Office and extend technical Support to Field Offices.

Duration of Assignment:

The Administration Officer (Facility, Travel, Fleet) will be contracted for an initial term of 12 months. Contract may be extended based on business need and satisfactory performance.

Key Responsibilities (not all-inclusive, nor exhaustive):

Within delegated authority and under the direct supervision of the Head of Administration and Protocol and the overall supervision of the Deputy Country Director for Support Services, the incumbent will perform the following duties:

1. Contribute to a WFP country plan, including administrative processes, aligned with country and wider WFP strategies and policies to facilitate efficient and effective administration services.

2. Support the development of annual plans and implementation of policies, systems and procedures to support WFP strategic objectives.

3. Collate data and prepare data analysis to provide management and clients with the accurate information and reports for efficient planning and decision-making.

4. Support management of existing resources in the area of responsibility (e.g. WFP managed facilities, assets and travel management, etc.) and assist in identification of new requirements aiming at efficiency, cost-effectiveness and timeliness of operations and services.

5. Facilitate the compliance of the services provided (e.g. WFP managed facilities, assets and travel management, etc.) with the corporate Occupational Safety and Health Policy.

6. Support a culture of environmental sustainability throughout WFP by role modelling actions that drive sustainability in all administrative activities.

7. Guide and supervise junior staff, acting as a point of referral and supporting them with analysis and queries.

8. Maintain the partnership with WFP stakeholders, other UN agencies and local government offices.

9. Follow standard emergency preparedness practices to ensure WFP is able to quickly respond and deploy food and needed resources to affected areas at the onset of the crisis.

10. Perform other related duties as required

DESIRED SKILLS AND KNOWLEDGE:

• Has gained experience in administration.

• Has demonstrated a high level of proficiency in WFP administrative operating standards in day to day work.

• Has provided coaching or training to new staff members within area of expertise.

STANDARD MINIMUM ACADEMIC QUALIFICATIONS:

Education: Advanced University degree (i.e. Master's degree or higher) in Business/Public Administration, Engineering, or other relevant field relating to office management and administration or first university degree (i.e. Bachelor's degree) with additional years of related work experience or trainings/courses.

Experience: One or more years of postgraduate professional experience (after completion of Advanced University degree) in Business Administration and Facility Management, or, three (3) years or more after completion of First University degree. UN experience is highly desirable.

Language****: Fluency in both oral and written communication in English and Arabic. Knowledge of French is an advantage.

Female applicants and qualified applicants from developing countries are especially encouraged to apply

WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status. No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.