Awards Assistant

The Opportunity

Save the Children believes every child deserves a future. In Bhutan and around the world, we give children a healthy start in life, the opportunity to learn and protection from harm. We do whatever it takes for children – every day and in times of crisis – transforming their lives and future we share. Save the Children expects that anyone associated with it abides by its Safeguarding and other Zero Tolerance Policies.

The purpose of this post is to support the Award Management team in the planning, securing and managing of both development and humanitarian awards. The position involves supporting award information management and compliance with systems and processes.

Under the direction of Senior Awards Manager, the Awards Assistant will be responsible for supporting the team to adhere to all award management obligations internally within Save the Children. The primary role of this position will be data upkeep as well as partnership agreement management. In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly.

Key Responsibilities:

Awards Management

• Work with other team members to support team activities.
• Coordinate with two field office, Nepal Country office as well as Bhutan Country Office program and finance team for regular partnership agreement and amendment process.
• Coordinate with program and finance team (both Nepal and Bhutan) for partnership closeout and main award closeout related task.
• Work closely with Senior Awards Coordinator for preparation of training materials for awards related training (like report writing training, closeout refresher training, vetting refresher training) and support during trainings.
• Support report review as designated by the Awards Manager/Senior Awards Coordinator.
• Prepare and share monthly closeout tracker, award reporting tracker and partnership closeout tracker.

Compliance (systems, processes, donor)

• Ensure SCI processes and relevant donor requirements are followed during partnership process as well as closeout.
• Ensure Award Management System (AMS) system is up to date, maintaining and driving data quality, data upkeep.
• Use AMS reporting to monitor awards and plan for key processes i.e. donor reporting schedule, close out tracker, monthly team workplan, daily AMS approvals.
• Support review of partnership agreement and assist in AMS approvals.

Portfolio management and strategy

• Run reports from AMS to support the Senior Awards Manager and Awards team with monitoring of the Award Portfolio.
• Perform monitoring and analysis activities when required and work with Senior Awards Coordinator and Awards Manager to resolve any issues identified.

Problem solving skills to address and work through issues when they arise.

Qualifications and experience :

• Professional qualification: Bachelor’s degree or similar with 2-year work experience (1 year for GSI group)
• Ability to work well with a team and establish relationships with other teams/offices.
• Cultural awareness and ability to work well in an international environment with people from diverse backgrounds and cultures.
• Computer literacy and excellent documentation skills are a must.
• Developed interpersonal and English communication skills
• Excellent time management and planning capacity

Desirable

• Experience in using MS PowerPoint presentations, copyediting

Required No.(s): 1 (Nepalies Citizen Only)

Contract length: Short Term

Location: Kathmandu, Country office

The Organisation

We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realise the right of children and to ensure their voices are heard.

We are working towards three breakthroughs in how the world treats children by 2030:

• No child dies from preventable causes before their 5th birthday
• All children learn from a quality basic education and that,
• Violence against children is no longer tolerated

We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children. We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive workplace where ambition, creativity, and integrity are highly valued.

Application Information

Please apply using a cover letter and up-to-date CV as a single document. Please also include details of your current remuneration and salary expectations.

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

All employees are expected to carry out their duties in accordance with our global anti-harassment policy.

Save the Children does not charge a fee at any stage of the recruitment process.