Aviation Associate SC6 (Yemen hub in Amman)

Logistics & Procurement

Overview

Oversee air movement services for humanitarian community

You have:

• 5 or more years of relevant work experience.
• Completion of secondary school education.
• Fluency in English (level C written and spoken).
• Fluency in Arabic (level C written and spoken).
• Either a Jordanian citizen or a foreign citizen with permanent Jordanian work/residence permit.

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WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles.

Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance.

ABOUT WFP

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

ORGANIZATIONAL CONTEXT

Assisting 91.4 million people in around 83 countries each year, the World Food Programme (WFP) is the leading humanitarian organization saving Lives and changing lives, delivering food assistance in emergencies and working with communities to improve nutrition and build resilience.

In 2019, WFP is scaling up its Yemen operations aiming to provide 12 million people with monthly food assistance through direct food distributions, vouchers or cash and nutritional support to nearly 3 million pregnant and nursing women and children under 5.

JOB PURPOSE

To provide and/or oversee a range of coordination, administrative and technical activities that support the delivery of a safe and effective air movement service to the humanitarian community.

STANDARD MINIMUM QUALIFICATIONS

• 5 or more years of relevant work experience;
• Completion of secondary school education;
• Fluency in English (level C written and spoken);
• Fluency in Arabic (level C written and spoken), and
• Either a Jordanian citizen or a foreign citizen with permanent Jordanian work/residence permit.

KEY ACCOUNTABILITIES (not all-inclusive)

General Administrator and Management Responsibilities.

1. Compile weekly operational reports to HoO
2. Control and report fuel consumption to HoO and HQ as requested
3. Act as assistant training coordinator and participate in training programmes within UNHAS Yemen operation
4. Act as deputy to the HoO in his absence
5. Carry out any other tasks as instructed by HoO.

Handling Documents and Load Control

1. Convey and deliver documents between the aircraft and Ground handling agent.
2. Ensure preparation, sign, distribute appropriate documents such as loading instructions, load sheets, balance charts, manifests, etc., in coordination with operator and handling agent to maintain same work loop.
3. Compile and dispatch statistics, returns and reports in accordance with WFP procedures, rules and regulations to office base in charge.
4. Maintain good relationship with airport authorities and well represent UNHAS WFP Yemen operation in good manner.
5. Respect the work of concerned authorities with no interference by UNHAS staff for the security procedures.
6. Comply with the time frame scheduled for the aircraft departure and arrival, also the importance of presence prior and during the checking procedures.

Passenger and Baggage handling.

1. Supervise the check-in procedures and flight dispatch activities.
2. Follow UNHAS Yemen standard procedures in all passengers handling aspects. (Air Transport Manual “ATM”, Standards administrative operational procedures, Emergency Response Plan, UNHAS user guide).
3. Check-in passengers in accordance with requirements and instructions issued by UNHAS Yemen operation memos and rules.
4. Ensure time of arrival and/or departure of chartered carrier’s aircraft.
5. Guide passengers from the chartered carrier’s aircraft through controls to connecting transportation and vice versa.
6. Handle baggage in the baggage sorting area, deliver baggage in accordance with the local procedures in coordination with ground handling agent.
7. Supervise If applicable, storage of baggage in the customs bonded store if required (any storage fees to be paid cash by the passengers).
8. Assist passengers requiring special attention.
9. Ensure Weight and tag checked and unchecked baggage.
10. Ensure the conveyance of checked baggage from the baggage check-in position to the aircraft and vice-versa.
11. Deal with loss, found and damaged property and report such irregularities.
12. Notify the HoO in the base of complaints/claims made by passengers.
13. Supervise check of passengers upon embarkation (count to be compared with messenger manifest and general declaration).
14. Send daily summary flight report to UNHAS Amman base HoO in charge.
15. Responsible to check out going passengers travel documents (Valid passport, Valid visa or residence, extra weight luggage-CMRs) and notify passenger which gate to report.
16. Ensure to deliver and received final approved manifest and all related flight documents for each departure and arrival movement for file in office records.
17. Report all airport occurrences and admin issues to UNHAS Amman base HoO in charge.
18. Send Flight movement MSG for departure and arrival according procedure.
19. Ensure team work in all matters.
20. Carry out any other duties as directed by HoO Amman base.

4Ps CORE ORGANISATIONAL CAPABILITIES

Purpose

• Understand and communicate the Strategic Objectives: Coaches team in the most effective ways to communicate WFP’s Strategic Objectives to WFP team and partners in the field.
• Be a force for positive change: Implements new methods or tools to improve team’s work processes and productivity.
• Make the mission inspiring to our team: Maps team’s activities and tasks to specific successes in beneficiary communities to showcase positive impact.
• Make our mission visible in everyday actions: Explains to teammates how each unit contributes to the overall WFP mission.

People

• Look for ways to strengthen people's skills: Identifies skill development opportunities such as training modules or on-the-job experiences for self, colleagues and direct reports.
• Create an inclusive culture: Facilitates team building activities to build rapport in own unit.
• Be a coach & provide constructive feedback: Facilitates the pairing of junior colleagues with coaches within own team.
• Create an “I will”/”We will” spirit: Proactively anticipates potential challenges and develops mitigation plans to ensure that team meets goals and targets.

Performance

• Encourage innovation & creative solutions: Identifies opportunities to be creative in own work and to help team be more innovative and accurate in their respective tasks and areas of work.
• Focus on getting results: Monitors team’s deliverables and provides feedback to ensure outcomes are delivered consistently and accurately.
• Make commitments and make good on commitments: Provides accurate guidance to team on expected responsibilities and tasks, whilst also upholding own commitment to the team.
• Be Decisive: Sets an example and provides guidance to junior team members on when to escalate issues when faced with challenging issues in the workplace or in the field.

Partnership

• Connect and share across WFP units: Facilitates partnerships with other WFP units to accomplish missions in the field.
• Build strong external partnerships: Sets an example and provides guidance to team on how to build relationships with external partners.
• Be politically agile & adaptable: Articulates to colleagues or direct reports the value of contributing to other WFP teams and agency partnerships in fulfilling WFP’s goals and objectives.
• Be clear about the value WFP brings to partnerships: Organizes, monitors, and prioritizes own and team’s efforts to ensure that they will fulfill the needs of internal and external partners.

FUNCTIONAL CAPABILITIES

Capability Name Description of the behaviour expected for the proficiency level Supply Chain Management and Optimization Displays aptitude at monitoring and reporting on supply chain operations to enable teams to efficiently assess the performance and sustainability of current networks. Planning, Project & Resource Management Collects and analyses relevant technical data from diverse sources to forecast operational needs under various scenarios and makes evidence-based proposals. Information Management & Reporting Collates accurate and timely information and data to enable informed decision making on reporting within individual unit and consequently the greater humanitarian community. Service Provision, Aviation Contracting & Operational Execution Demonstrates ability to negotiate small contracts/ portions of larger contracts in order to establish partnerships that appeal to the best interest of all parties. Aviation Performance Measurement & Quality Control Demonstrates ability to enforce adherence to WFP's operating and quality standards within own teams to ensure that aviation operations are carried out in a high quality, safe, timely, and responsible manner. Specialized Technical Knowledge in Aviation, Safety and Security Uses aviation systems to monitor operational, safety and security issues in WFP’s aviation services such as airlift and airdrop operations, evacuation flights, and other chartered flight operations.

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

• Experience in dispatching flights from uncontrolled airfields. • Experience in interpreting operational flight plans. • Experience in fuel planning, fuel management and supervising refuelling operations. • Experience in airside operations and marshalling procedures.

TERMS AND CONDITIONS

1. The applicant should either be a Jordanian national or have a valid Jordanian Residence/work permit at the time of application.
2. Only candidates who are short-listed will be contacted
3. Applications must be submitted online with:

• Use English language only
• Indicate all your job TOR

• indicate clear years of experience with each job (month/year)

  4. By submitting your application, you have read the Terms of Reference for this position and agree that any false, wrong or incomplete information might lead to your disqualification in this recruitment process.

DEADLINE FOR APPLICATIONS

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WFP never uses external recruitment agencies and recruitment is always is free of charge. WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles. The selection of staff are made on a competitive basis and we are committed to promoting diversity and gender balance. Only applicants whose profiles meet the advertised job requirements will be considered and only within the announced deadline.

لا يقوم برنامج الأغذية العالمي بالاستعانة ابداً بأشخاص او بوكالات خارجية في التوظيف، علماً بان عملية التوظيف دائماً مجانية. يبحث برنامج الأغذية العالمي عن مرشحين من أعلى درجات النزاهة والكفاءة المهنية والذين يتقاسمون مبادئنا الإنسانية.

يتم اختيار الموظفين على أساس تنافسي ونحن ملتزمون بتعزيز التنوع والتوازن بين الجنسين. سيتم النظر فقط للمتقدمين الذين تفي ملفاتهم الشخصية بمتطلبات الوظيفة المعلن عنها، وفقط خلال الموعد النهائي المعلن.

Female applicants and qualified applicants from developing countries are especially encouraged to apply

WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.

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Potential interview questions

Added 5 years ago - Updated 1 year ago - Source: wfp.org