Aviation Assistant- G4

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WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

POSTING DATE

Opening Date: 30th May 2024 Closing Date: 12th June 2024

ABOUT WFP

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

WHAT WILL YOU DO? (Not all-inclusive)

• Liaise in close relationship with UNDSS and airport authorities, coordinate security, medical and security evacuations for the UN and INGO community through UNHAS.
• Ensure security and safety of the aircraft is maintained whenever the aircraft night stops in the airfield.
• Continuously coordinate with the HoAO and on all UNHAS operations with contractors including air operators and ground handling companies to ensure effective, efficient, and reliable delivery of service to UNHAS operations.
• Ensure continuous communication with direct supervisor on any challenges faced while executing any given task.
• Liaise with MoCAA and Airport Authorities to ensure overflight and Landing permits are received on time to ensure uninterrupted UNHAS flight operations.
• Coordinate all UNHAS planned flights into his/her location -including other connecting flight.
• Closely monitor and supervise all ground handling contractors including fuelling to ensure safety is continuously maintained.
• Ensure the distribution of UNHAS scheduled flight a day prior to the scheduled plan, advice the check-in counter opening and closures any time flights are planned. Advise clients/ users of UNHAS check-in procedures.
• Coordinate and monitor UNHAS flight through November one radio room or any other provided means of communications for accurate ETA, ATD and any other pertinent flight information. Also communicate or alert (before landing) any security incident at or within the aerodrome and its vicinity that may affect the safety of flights.
• Engage in the UNHAS check-in processes, ensure only authorised passengers with acceptable documentation and cargo are accepted during check-in, ensure passengers are directed to designated departure lounge after completing any immigration requirements, and coordinate the movement of arriving passengers to designated arrival and waiting hall.
• Be accountable for all dispatch -departing, arriving, and connecting baggage, pouch & cargo, and ensure safe delivery to clients designated location.
• Engage in the dispatch processes, ensure safety is not compromised in any circumstance –ensure dangerous goods are clearly labelled for dispatch, ensure passengers have identified checked-in baggage before boarding.
• Ensure offloaded cargo are kept safely for the next scheduled flight, communicate and coordinate with receiving stations on the next delivery dates and ensure clients are adequately advised.
• Ensure and coordinate with services providers for their invoices at the end of each month, review for accurate billing and further deliver them to UNHAS Finance in Nairobi for payments.
• Coordinate with fuel services providers to ensure availability of fuel to serve UNHAS operations for both regular and ad-hoc planned flights.
• Ensure to maintain continual communication with passenger when flights are delayed or cancelled. Ensure crew members are accommodated, security is provided for the aircraft and stranded passengers are supported to reach out to any UN accepted accommodations.

DO YOU MEET THE MINIMUM REQUIREMENTS?

Education: Completion of secondary school education. A post-secondary certificate in air traffic control, flight dispatch, aeronautical engineering, or related fields essential for Air Operations.

Experience: At Least 4 years or more of relevant Professional experience in Aviation.

Language: Fluency in oral and written communication in English and Somali.

ARE YOU COMPETENT FOR THIS JOB? DO YOU HAVE

• Ability to work independently on analytical and technical matters with minimum supervision.
• Strong organizational skills and ability to deliver timely high-quality deliverables.
• Strong communication and collaboration skills.
• Critical Thinking ability to analyse situations and make decisions based on on-hand information. Knowledge of finance software (SAP is an added advantage)
• Experience working with auditors and other third-party vendors.
• Strong analytical and report writing skills in English.
• Proficiency in Microsoft Suite (MS Excel, MS Word, MS PowerPoint, etc)
• Training and Capacity Strengthening skills.

TERMS AND CONDITIONS

1 year (initial)

DEADLINE FOR APPLICATIONS

Closing Date: 12th June 2024

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WFP has a zero-tolerance approach to conduct such as fraud, sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to WFP’s standards of conduct and will therefore undergo rigorous background verification internally or through third parties. Selected candidates will also be required to provide additional information as part of the verification exercise. Misrepresentation of information provided during the recruitment process may lead to disqualification or termination of employment

WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.