Associate Secretariat Services Officer

Contract

This is a P-2 contract. This kind of contract is known as Professional and Director staff. It is normally internationally recruited only. It's a staff contract. It usually requires 2 years of experience, depending on education.

Salary

The salary for this job should be between 57,661 USD and 78,318 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

Org. Setting and Reporting The post is located at the Intergovernmental Meetings Unit (IMU) of the Secretariat to the Governing Bodies Section (SGB), Division for Treaty Affairs (DTA), United Nations Office on Drugs and Crime (UNODC), in Vienna. The Associate Secretariat Services Officer will report to the Chief of the Intergovernmental Meetings Unit under the overall supervision of the Chief of the Secretariat to the Governing Bodies

For more information on UNODC, please visit www.unodc.org.

Responsibilities Within assigned authority, the incumbent will perform the following specific duties:

• Assist in the substantive preparation, organization and servicing of the sessions and intersessional work of the Commission on Crime Prevention and Criminal Justice (CCPCJ) and the Commission on Narcotic Drugs (CND), including its subsidiary bodies, as well as the work of the Extended Bureaux of the Commissions, the standing open-ended intergovernmental working group on improving the governance and financial situation of the United Nations Office on Drugs and Crime and other intergovernmental UNODC meetings, and the United Nations Congresses on Crime Prevention and Criminal Justice;
• Prepare speaking notes, background documentation and other written reports in preparation for and the follow-up to the meetings of the bodies mentioned above; prepare pre-session reports on agenda items, in-session papers, and assist with preparation of final report of the meetings; assist in the preparation of draft reports of parliamentary meetings;
• Conduct research, prepare and coordinate parliamentary documentation on specific items of the agenda for the Commissions, GA, ECOSOC and other legislative bodies;
• Review and analyze information related to the treaty-based functions of the Commission on Narcotic Drugs regarding the scope of control of substances and draft reports based on that information;
• Prepare written and audio-visual material promoting the work of the CND and the CCPCJ for print and online publication;
• Prepare draft Notes Verbal and letters to Member States;
• Assist in the preparation and compilation of the directory on national competent authorities mandated by the international drug control conventions;
• Assist the Chief of SGB in identifying action to be taken regarding the implementation of resolutions and decisions of the GA, ECOSOC, CCPCJ and CND and its subsidiary bodies; assist in the follow-up and related in-house coordination to resolutions adopted by the CCPCJ, CND, ECOSOC and GA;
• Advise on rules of procedure; facilitate consideration of agenda items; contribute to inputs of drafting groups; propose strategies and timetable for setting/achieving goals;
• Prepare draft provisional agenda and annotations; identify need for documents and conference room papers, and coordinate their preparations, review reports for content, consistency, and policy implications;
• Prepare substantive notes and reports on the outcomes of inter-sessional meetings and assist in monitoring follow-up;
• Formulate and circulate to members of the subsidiary bodies questionnaires and analyze responses received; identify follow-up action required and prepare reports;
• Support coordination of work with the General Assembly and the Economic and Social Council in connection with the work of the Commissions;
• Provide substantive and administrative inputs/services to expert groups, working groups and symposia established by legislative bodies to examine and report on technical considerations of drug control and crime prevention (background papers, selection of experts, invitations and other related administrative arrangements, as required);
• Assist with the maintenance of budget and programme implementation related databases and preparation of related reports, and in coordinating and supporting the Chief of SGB in the preparation and monitoring of budgetary submissions, work plans and other management requirements for the work of SGB;

• Perform any other work related duties as required.

  Competencies Professionalism: Has substantive knowledge of the work of the United Nations on drug control, crime prevention and criminal justice and substantive knowledge of the international drug control conventions as well as of mandates in the area of drug control, crime prevention and criminal justice. Is able to produce and contribute to reports and papers on technical and substantive issues and to review and edit the work of others. Has proven ability to analyze expeditiously extensive and substantive policy documentation. Has knowledge of servicing meetings of intergovernmental bodies and the role of the Secretary of such meetings. Is able to organize events with intergovernmental participation. Is able to liaise with representatives of Member States on policy topics. Has knowledge of processes relating to fundraising and administration of projects. Has knowledge of ways of production of social media, audio-visual material and web content. Is able to apply UN rules, regulations, policies and guidelines in work situations, including with respect to servicing meetings and the preparation of United Nations parliamentary documentation. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

• Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.

• Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings. English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required. Working knowledge of French and/or Spanish is desirable. Knowledge of another official United Nations language is an advantage.

  Education An advanced university degree (Master’s degree or equivalent) in law, international law, political science, economics or other relevant field, is required.

A first-level university degree in similar fields in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

A first-level university degree and no experience will be accepted for candidates who have passed the Young Professionals Programme Examination (YPP), United Nations National Competitive Recruitment Examination (NCRE) or the General Service to Professional Examination (G to P).

Work Experience A minimum of two years of professional experience in international or national work related to crime prevention and criminal justice, as well as drug control, or in a relevant occupational group OR the successful completion of the Young Professionals Programme Examination (YPP)/United Nations National Competitive Recruitment Examination (NCRE) or the General Service to Professional Examination (G to P) is required.

Proficient experience in computer skills, use of relevant word processing, spreadsheets, databases and statistical software is required.

Experience of organizing and substantive servicing of meetings and research, analysis of data and preparation of reports is desirable.

Languages English and French are the working languages of the United Nations Secretariat. For the position advertised fluency in English, including excellent drafting skills, is required. Knowledge of French and/or Spanish is desirable. Knowledge of other UN official languages, namely Russian, Arabic or Chinese, is an asset.

Assessment Evaluation of qualified candidates may include an assessment exercise and a competency based interview.

Special Notice This temporary position is available until September 2023. Actual filling of this temporary vacancy and actual duration is subject to availability of the post and funding. If the selected candidate is an internal staff member of the UN Secretariat, the selection will be recorded as a temporary assignment.

While this temporary job opening may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post. Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply. Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation.

Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as "retirement." Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service.

At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application.

The United Nations Secretariat is committed to achieving 50/50 gender balance and geographical diversity in its staff. Female candidates are strongly encouraged to apply for this position.

Vienna is classified as in the H category (family duty station).

United Nations Considerations According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.