Associate (PRSEAH), G-5, Fixed-Term, Manila, Philippines (WPRO)

Overview

Provide administrative support for PRSEAH initiatives and events

You have:

• Completion of secondary, technical, commercial education or equivalent is required.
• At least five years of relevant work experience is required.
• Expert knowledge of English is required.
• Relevant secretarial/administrative training is desirable.
• Experience preferably in WHO or other UN/culturally diverse organization is desirable.

Contract

This is a G-5 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 5 years of experience, depending on education.

Salary

The salary for this job should be more than 1,130 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

OBJECTIVES OF THE PROGRAMME

WHO has zero tolerance for any form of sexual misconduct by any of its workforce. The WHO Western Pacific Region is taking concrete measures to prevent sexual exploitation, abuse, and harassment (SEAH), and prompt action whenever an allegation of misconduct is raised. SEAH within the workforce and communities WHO serves is a grave violation of its commitment to do no harm and protect the vulnerable. There were no adequate or consistent measures to safeguard from sexual misconduct in the past, but now WHO is taking systematic and intensive approaches to reach zero tolerance. WHO's current plan of work is outlined in the unified framework in response to the report of the Independent Commission who examined the allegations of SEA in the 10th Ebola virus disease outbreak in the Democratic Republic of Congo.

Together with other UN agencies, the UN Special Coordinator for SEAH, the UN Victims' Rights Advocate, the Inter-Agency Standing Committee (IASC), NGOs, and civil societies, WHO is working to transform the joint commitment to zero tolerance into action in countries, communities and within the Organization. The approach involves (1) putting victims and survivors at the heart of prevention and response, (2) establishing, capacitating, and enforcing accountability, and (3) reforming WHO's culture, structures, systems, and capacity.

DESCRIPTION OF DUTIES

a. Research and analyze information and issues brought to the attention of the PRSEAH unit in order to prepare briefing notes and summaries in accordance with the relevant provisions of the staff rules and regulations, policies and procedures, similar cases, practice, in-house knowledge, and sound judgment.

b. Extract statistics and help prepare regular generic reports on trends/systematic issues.

c. Organize/coordinate logistics/invitations for meetings, consultations, trainings, seminars, workshops, and video conferences.

d. Keep office documentations and filing system up to date.

e. Prepare and distribute innovative promotional/advocacy materials

f. Assist in preparing presentations to introduce PRSEAH at the briefing for new staff.

g.Screen, prepare, distribute, coordinate correspondences, reports, statistics, databases, charts, graphs, and follow up deadlines.

h. Assist in preparing workplan, monitoring of activities/budget, procurement contracts/purchases, recruitments, travels and leave plans.

i. Provide support to the division if needed,

j. Perform other duties as required.

REQUIRED QUALIFICATIONS

Education

Essential: Completion of secondary, technical, commercial education or equivalent. Desirable: Relevant secretarial/administrative training.

Experience

Essential: At least five years of relevant work experience. Desirable: Experience preferably in WHO or other UN/culturally diverse organization, in-depth knowledge of rules and regulations,principles, structures and functioning, administrative procedures, and practices.

Skills

• Organizational skills;
• Knowledge and skills in corporate communication;
• Ability to manage multiple, concurrent tasks;
• Ability to work harmoniously as a member of a team, adapt to diverse educational and cultural background; and maintain high standard of personal conduct.

WHO Competencies

Teamwork Respecting and promoting individual and cultural differences Communication Producing results Driving the Organization to a Successful Future

Use of Language Skills

Essential: Expert knowledge of English

REMUNERATION

WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at PHP 638,273 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

ADDITIONAL INFORMATION

• This vacancy notice may be used to fill other similar positions at the same grade level
• Only candidates under serious consideration will be contacted.
• A written test may be used as a form of screening.
• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.
• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.
• For information on WHO's operations please visit: http://www.who.int.
• WHO is committed to workforce diversity. WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.
• WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.
• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
• This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.
• The WHO is committed to creating a diverse and inclusive environment of mutual respect. The WHO recruits and employs staff regardless of disability status, sex, gender identity, sexual orientation, language, race, marital status, religious, cultural, ethnic and socio-economic backgrounds, or any other personal characteristics.
• The WHO is committed to achieving gender parity and geographical diversity in its staff. Women, persons with disabilities, and nationals of unrepresented and underrepresented Member States (https://www.who.int/careers/diversity-equity-and-inclusion) are strongly encouraged to apply for WHO jobs.
• Persons with disabilities can request reasonable accommodations to enable participation in the recruitment process. Requests for reasonable accommodation should be sent through an email to [email protected]

Potential interview questions