Associate Programme Officer (Planning and Monitoring), OED/SPPG

Contract

This is a P-2 contract. This kind of contract is known as Professional and Director staff. It is normally internationally recruited only. It's a staff contract. It usually requires 2 years of experience, depending on education.

Salary

The salary for this job should be between 108,633 USD and 147,551 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

Org. Setting and Reporting This position is located in the Planning and Performance Team of the Strategic Planning, Performance and Governance Section (SPPG) in the Office of the Executive Director (OED) at ITC Headquarters in Geneva, Switzerland. The PPT is responsible for ITC’s corporate results-based-management (RBM) system. This includes ITC’s corporate strategic and operational planning, monitoring, reporting, and risk management; building and improving tools and processes that facilitate RBM at all levels in ITC; supporting senior management with data and analysis; assisting projects and programmes in development, planning and reporting, risk management; and providing information to ITC’s governance and oversight bodies.

The focus of this job is to contribute to planning and monitoring of ITC programmes, projects, operations and other activities with the objective to provide actionable management information, support project managers in their results-based management and to fulfil ITC’s accountabilityand transparency reporting obligations.

Responsibilities Under the direct supervision of the Senior Programme Officer, Planning and Performance Team and the overall guidance of the Chief, SPPG, the Associate Programme Officer will be responsible for the following duties:

• Works with key clients to facilitate the development, planning, implementation and monitoring of programmes/projects, etc.; monitors and analyzes specific aspects of programme/project development, planning and implementation; reviews relevant documents and reports; identifies problems and issues to be addressed and recommends corrective actions; liaises with relevant parties; identifies and tracks follow-up actions.
• Carries out basic research on selected aspects of programmes, projects, operations and other activities, etc., to include collecting, analyzing and presenting data, concepts, methodologies and other information gathered from diverse sources.
• Provides substantive support for strategic planning and monitoring functions, including through the review and analysis of emerging issues and trends, participation in design of project monitoring plans, monitoring project change controls, or research activities and proposals for improvement of monitoring systems.
• Supports deployment, adoption, maintenance and continuous improvement of ITC’s planning and monitoring processes, systems, tools and documentation.
• Assists in performing consulting assignments, in collaboration with the stakeholders, by planning facilitating workshops, through other interactive sessions and assisting in developing the action plan the stakeholders will use to manage the change.
• Participates in survey initiatives; assists with design and deployment of data collection toolsand needs assessment tools, reviews, analyzes and interprets responses, identifies problems/issues and prepares preliminary conclusions.
• Contributes to the preparation of various written outputs, e.g. draft background papers, analytical notes, sections of reports and studies, inputs to publications, etc.
• Provides administrative and substantive support to consultative and other meetings, conferences, etc., to include proposing agenda topics, identifying and proposed participants, preparation of background documents and presentations, handling logistics, etc.
• Undertakes outreach activities; participates in the development of training workshops, seminars, etc.; participates in and makes presentations on assigned topics/activities.
• Participates in field missions, including provision of substantive and administrative support, data collection, etc.

• Performs other duties as required

  Competencies Professionalism: Knowledge of Results-based Management principles and techniques, and their practical applications in strategic and programme planning and monitoring, in particular related to programmes funded by voluntary contributions. Knowledge of project management lifecycle, and in particular of tools and techniques for needs assessment, results planning and monitoring, theories of change and log frame design. Proficient user of Office tools – Word, Excel and PowerPoint; working knowledge of SharePoint; ability to work with large volumes of data/datasets; and ability to extract, analyze, visualize and present data in an accurate and convincing manner. Knowledge of Project Management systems, processes and tools; working knowledge of transparency and accountability mechanisms and initiatives, such as IATI or OECD-DAC/TOSSD standards would be an asset. Ability to identify issues, analyze and in the resolution of issues/problems. Ability to assist with data collection using various methods. Conceptual analytical and evaluative skills to conduct independent research and analysis, including familiarity with and experience in the use of various research sources, including electronic sources on the internet, intranet and other databases. Ability to apply judgment in the context of assignments given, plan own work and manage conflicting priorities. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Planning& Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Education An advanced (Master's or equivalent) university degree in business administration, management, economics or a related field.

Note: A first level university degree in the above subjects with an additional two years’ of qualifying professional experience may be accepted.

Job - Specific Qualification Recognized certification in programme management such as Prince 2 is desirable

Work Experience A minimum of two years of relevant professional experience in project/programme development, management, monitoring, or related area is required.

Experience in a central project management office or corporate strategy department is desirable.

Experience in a regional office, country office or in field project design, planning and monitoring is desirable.

Experience in project design, planning and monitoring within a UN entity or other international development cooperation institution is desirable.

Experience in applying Results-based Management concepts and methodologies in projects or programmes is desirable.

Languages Fluency in English and French required.

Assessment Evaluation of qualified candidates may include an assessment exercise which will be followed by competency-based interview.

Special Notice The conditions of service are governed by the United Nations Staff Rules and Regulations. This is a fixed term appointment for an initial period of one (1) year. ITC champions workforce diversity, inclusion, gender equality and gender parity and considers all qualified persons - of all genders - equally, including those with disabilities, without discrimination or prejudice of any kind. ITC also offers attractive flexible work arrangements to help promote a healthy work/life balance and to allow all staff members to express and develop their talents fully. Applications from women and nationalities from developing and least developing countries are particularly encouraged to apply. Applicants will be contacted only if they are under serious consideration. For information on salary and entitlements, please consult the International Civil Service Commission website: http://icsc.un.org

United Nations Considerations In accordance with the United Nations Staff Regulations and Rules, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity.

Candidates will not be considered for employment with ITC if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts.

Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Applicants are urged to carefully follow all instructions available in the online recruitment platform, Inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on "Manuals" hyper-link on the upper right side of the Inspira account-holder homepage.

The evaluation of applicants will be conducted based on the information submitted in the application according to the evaluation criteria of the job opening and the applicable Staff Regulations and Rules, administrative issuances, and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in Inspira to be considered for the current job opening. No amendment, addition, deletion, revision, or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised in Inspira will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee ITC does NOT charge any fees or request money from candidates at any stage of the recruitment process, nor does it concern itself with bank account details of applicants. Requests of this nature allegedly made on behalf of ITC are fraudulent and should be disregarded.