Associate Programme Officer (External Relations)

Contract

This is a P-2 contract. This kind of contract is known as Professional and Director staff. It is normally internationally recruited only. It's a staff contract. It usually requires 2 years of experience, depending on education.

Salary

The salary for this job should be between 57,661 USD and 78,318 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

Org. Setting and Reporting The United Nations Office for Outer Space Affairs (UNOOSA) represents the United Nations in advancing international cooperation in the exploration and peaceful uses of outer space for economic, social and scientific development, in particular for the benefit of developing countries. UNOOSA also manages and implements the UN’s programme on the peaceful uses of outer space, which is aimed at strengthening international cooperation in space activities and in the use of space science and technology for achieving sustainable development.

This position is located within the Office of the Director (OD), United Nations Office for Outer Space Affairs (UNOOSA) in Vienna, Austria. The incumbent will work under the direct supervision of the Programme Management Officer supporting the Director, and under overall guidance of the Director, UNOOSA.

The Office of the Director (OD) is responsible for supporting the Office’s overall direction, administration and management, leading external relations and public information activities, overseeing coordination and cooperation with entities involved in space-related activities and the maintenance of the United Nations Registers of Objects Launched into Outer Space.

For more information on UNOOSA, please visit the following website: www.unoosa.org.

Responsibilities The incumbent will contribute to the goals and activities of UNOOSA through strengthening external relations and partnerships with relevant stakeholders, including the Member States, space agencies, and private sector entities involved in space-related activities, as appropriate. The incumbent will also provide support and contribute to the Office’s resource mobilization and business development activities.

Within assigned authority, the Associate Programme Officer (External Relations) will be responsible for the following specific duties:

1.Provide substantive support to develop, implement and deliver UNOOSA’s external relations efforts to increase support for UNOOSA related activities at large: •Participate in identifying, establishing and maintaining strategic partnerships with key stakeholders to elicit support for and maximize the impact of external relations objectives. •Assist in coordinating external relations and developing tailored messages on relevant matters and its intersection with the specific goals of external stakeholders in the preparation, planning, delivery and cooperation of the Office with space agencies, intergovernmental and non-governmental organizations, and private sector entities involved in space-related activities. •Substantively support the Director of the Office in the delivery of their representation and liaison functions with permanent missions and permanent observer missions to the United Nations, the host Government, other Governments, and intergovernmental and non-governmental organizations in Vienna, as well as with the Committee on the Peaceful Uses of Outer Space. •Provide support in organizing, preparing and reviewing written outputs, e.g briefing notes, background papers, official statements, speeches and presentations.

2.Provide substantive policy and technical support in the elaboration, structuring and implementation of UNOOSA business development and funding activities: •Participate in the development, implementation and evaluation of assigned programmes/projects, etc.; assist in monitoring and analyzing programme/project development and implementation; assist in reviewing relevant documents and reports; contribute in identifying problems and issues to be addressed and propose corrective actions; liaise with relevant parties; identify and track follow-up actions. •Contribute to efforts to identify sources and seek funding, including through the preparation of written outputs, e.g. project proposals, background papers, analysis, sections of reports and studies, input to position papers, Memorandum of Understandings, Framework Agreements etc. •Coordinate donor reporting activities by providing technical support, training and clarification on reporting guidelines and policies to programme officers across the Office, in collaboration with senior management. •Assist sections and staff to develop and maintain quality reporting and to meet specific donor reporting needs, as required. Monitor and review regular sources of information and data required for the preparation of donor reports. Contribute to building organization-wide coherence and quality in donor reporting. •Contribute to ongoing analysis of resource mobilization needs and opportunities and stay abreast of latest donor and funding trends.

3.Assist in the overall operational needs of the Office of the Director and Director, UNOOSA: •Participate in the coordination of relevant substantive and administrative activities of the section; regularly review and analyse business development issues and trends, interpret and disseminate policy; provide procedural advice; improve reporting systems; handle operational and administrative queries on external relations and business development issues. •Undertakes research and assist in providing advice and expertise to the Director, UNOOSA and Programme Management Officer supporting the Director and other senior management on a range of external relations and business development, methods and approaches; anticipate and resolve related problems. •Contribute to written inputs to various programme planning, budgeting and management reports and other documents. •Participate in implementing and evaluating assigned activities and projects.

4.Perform other work-related duties as required.

Competencies Professionalism: Has knowledge of the mandates of the UN Office for Outer Space Affairs (OOSA) and of national, regional, and international space activities of Member States. Has knowledge and understanding of UN-Member State cooperation environment on space affairs and technical cooperation. Has knowledge and understanding of resource mobilization for supporting international cooperation at the UN level. Has knowledge of business development and partnership building, including the private sector. Is able to illustrate experience conducting and managing effective external relations engagement activities with a range of external stakeholders. Is able to apply sound judgement in the context of assignments given. Has knowledge and understanding of theories, concepts and approaches relevant to space affairs issues. Has knowledge of policies and practices in supporting the peaceful uses of outer space as the mandates of the United Nations Office for Outer Space Affairs. Has very good research and analytical skills. Is able to identify and contribute to the solution of problems/issues. Has knowledge of various research methodologies and sources, including electronic sources on the internet, intranet and other databases. Shows pride in work and achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with a final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Client orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Education An advanced university degree (master’s degree or equivalent) in international relations, law, public administration or related fields is required. A first-level university degree in similar fields in combination with an additional two years of qualifying experience may be accepted in lieu of the advanced university degree. A first-level university degree and no experience will be accepted for candidates who have passed the Young Professionals Programme Examination/United Nations National Competitive Recruitment Examination (NCRE) or the General Service to professional Examination (G to P).

Work Experience A minimum of two years of progressively responsible experience, at the international level, in external relations, diplomacy, policy affairs or related area or the successful completion of the Young Professionals Programme Examination/United Nations National Competitive Recruitment Examination (NCRE) or the General Service to Professional Examination (G to P) is required. Experience in engaging with international partners and donors and coordinating the development of international partnerships for the purpose of fundraising is required. Experience in project or programme management/administration is required. Experience in working directly with senior managers is desirable. Experience in working in space-related activities is desirable. Experience in the United Nations system or similar international organization is desirable.

Languages English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required. Knowledge of another official United Nations language is an advantage.

Assessment Evaluation of qualified candidates may include an assessment exercise and a competency-based interview.

Special Notice - This temporary position is currently available until 31 January 2022. Filling of this temporary vacancy and actual duration is subject to availability of the post and funding. If the selected candidate is a staff member from the United Nations Secretariat, the selection will be administered as a temporary assignment.

• While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post.

• Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply.Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation.

• Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as "retirement." Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service.

• At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application.

• The United Nations Secretariat is committed to achieving 50/50 gender balance and geographical diversity in its staff. Female candidates are strongly encouraged to apply for this position.

• Vienna is classified in the "H" category (family duty station).

  United Nations Considerations According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.