Associate Programme Officer

Contract

This is a ICS-9 contract. This kind of contract is known as International Civil Service. It usually requires 2 years of experience, depending on education. More about ICS-9 contracts.

Background Information - PSC

The UNOPS Peace and Security Cluster (PSC) is a principal service provider in the field of mine action with the United Nations Mine Action Service (UNMAS), UNDP, UNICEF, Governments of mine-affected countries and other mine action partners. It is led by the Director, who has overall authority and accountability for the performance PSC on behalf of its clients. The Director is responsible for administering and providing oversight of the day-to-day management of the Project Field offices, both according to the client requirements and in line with UNOPS rules and regulations.

Background Information - Job-specific

Established in 1997 by the General Assembly, the United Nations Mine Action Service (UNMAS) serves as the United Nations focal point for mine action and supports its vision of “a world free of the threat of landmines and unexploded ordnance, where individuals and communities live in a safe environment conducive to development, and where mine survivors are fully integrated into their societies.”

UNMAS coordinates and collaborates with fourteen UN departments, agencies, programmes and funds to ensure an effective, proactive and coordinated response to the problems of landmines and explosive remnants of war, including cluster munitions.

UNMAS establishes, manages, and provides strategic direction to mine-action coordination centres in countries and territories as part of peacekeeping operations and humanitarian emergencies or crises. In these situations, UNMAS may plan and carry out mine-action projects, support and coordinate the work of local and international mine-action service providers, and set priorities for mine clearance, mine-risk education and all other aspects of mine action.

Functional Responsibilities

The duties and responsibilities of the ICS-9, ICS-10 AND ICS-11 Programme Officer are similar to each other, with the difference in grades being determined by the complexity, funding portfolio, and other criteria linked to the level of responsibility of the specific position. A Programme Officer may be responsible for all aspects of the Terms of Reference or may be specialized into one or more areas only. A Programme Officer may also be responsible for managing junior staff. Summary of Key Functions:

1. Support the UNMAS Chief of Mine Action Programme (CMAP) with programme development, planning and coordination

2. On behalf of the CMAP development and follow up of resource mobilization opportunities

3. Programme Management Support

4. On behalf of the CMAP, support stakeholder coordination, representation, and inter-agency collaboration

5. Knowledge management and document management

6. People management

1. Programme development planning and coordination

• Under the CMAP’s leadership, coordinate the development and articulation of the Programme Strategy (PS) in line with relevant UN and government and/or national or regional strategies, and review/update at necessary intervals.
• Support the Head of Project Unit to ensure PS and related work plans are accurately budgeted and resourced.
• Support the management team to translate the Strategy into implementation/results work plans and associated monitoring mechanisms and draft project documents as needed for the implementation of the programme.
• Coordinate and collaborate with relevant stakeholders in-country and at HQ, to ensure aligned and coherent planning and implementation processes.

2. Development and follow up of resource mobilization opportunities

• Monitor humanitarian and development, inform CMAP of trends and needs to identify potential areas of intervention within UN mandates and existing capacity.
• Stay abreast of policies on mine action, UN policies, and cross-cutting priorities, such as gender, diversity, conflict sensitivity, sustainability and environment, to be included in project delivery as relevant.
• On behalf of the CMAP, coordinate the preparation of programme documents, including concept notes, proposals and associated budgets.
• Draft and/or review funding agreements and other project documents required for the signature and implementation of new projects.

3. Programme management support

• Analyze funding agreements and develop compliance plans and monitoring frameworks to guide key departments and management team to meet requirements of funding agreements, in coordination with HQ.
• In collaboration with relevant personnel, establish monitoring mechanisms to measure delivery against targets outlined in funding agreements.
• Provide review/input to scopes of work for procurement processes to ensure the requirements of the relevant funding sources are reflected in agreements with implementing partners. Review implementing partner reports to ensure requirements are met.
• Track programme results against targets, alert relevant management if delivery is not on track, compile data and draft reports to internal and external stakeholders, and support the management team to prepare for internal reviews.
• Coordinate information flow between implementation teams, and headquarters, particularly related to any deviations that would require revisions to the relevant legal agreement. When required, coordinate budget and activity revisions to funding agreements.
• Prepare and provide editing support for high quality summary and analytical reports including, but not limited to, project reports, annual reports, situation reports, briefing notes, code cables and UN reports. Prepare written summaries of meetings/visits and ensure relevant team members implement follow-up actions, as appropriate. Research and prepare analytical, and sometimes sensitive, documents for the management team.
• Coordinate communications between the Country Programme office and the headquarters Programme, Portfolio Management, and Risk, Quality and Partnership teams to support compliance to programme documents and funding agreements, and the implementation of policies, processes and methods according to internal standards.

4. Stakeholder coordination, representation, and inter-agency collaboration

• Support the CMAP to establish and build relationships with UN, international organizations, donors, governments, and mine action stakeholders for the purposes of facilitating activities and improving the quality and relevance of programme implementation.
• On behalf of the CMAP, participate in, contribute to and report on the relevant inter-agency, UN mission, donor and inter-governmental coordination meetings in consultation with relevant programme technical experts when required. Support the management team with UN common planning and programming processes, including strategic country analysis, UNSDCF, humanitarian response plans, integrated strategic frameworks, etc.
• Coordinate, participate in, or contribute to the Mine Action Area of Responsibility/Sub-Cluster under the Protection Cluster, where relevant, including the formulation of the mine action components for the Humanitarian Needs Overview and Response Plan Response plan, in collaboration with the UNMAS Geneva office.
• Support the applications of policies, practices and procedures associated with the overall implementation of the Humanitarian Programme Cycle and associated funding and monitoring mechanisms, where relevant, in collaboration with the UNMAS Geneva office.
• On behalf of the CMAP, support the development of communication strategies linked to resource mobilization strategies, where relevant, to maximize communication impact and outreach, and build awareness of the Country Programme.
• Support the design, coordination and dissemination of public information products and communication activities as well as gather and draft content for communications products and platforms.
• Support the CMAP preparations for official meetings, events, briefings and field visits, and prepare talking points, briefing notes, presentations and speeches for the management team and senior UN officials.

5. Knowledge management and document management and innovation

• Maintain records of programme files and other necessary programme documents such as documentation of decisions and actions taken on programme issues.
• Implement relevant standards, tools and templates to effectively manage programme and project development and implementation.
• Identify, contribute to, record and share the ongoing development and implementation of best practices, lessons identified and innovative approaches to improve overall programme performance.
• Contribute to the management and upkeep of risk management and issue management logs and processes.

6. People management (if applicable)

• Perform the programme team manager role, unless appointed to another person(s).
• Ensure the effective planning, recruitment and development of a flexible workforce with the skills and competencies needed to ensure optimum performance and ensure gender and geographical diversity.
• Lead and motivate the programme team.
• Foster a positive work environment, respectful of all genders, and ensure that the highest standards of conduct are observed.
• Have a thorough understanding of UNOPS personnel contract modalities (including ICA and Staff).
• Act as HPU in the absence of more senior management.

Carry out any other related duties as needed.

Competencies

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion. Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles. Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role). Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries. Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements. Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving. Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Education/Experience/Language requirements

Education

• Advanced university degree (master or equivalent) with two years of relevant experience; OR

• First level university degree (bachelor degree or equivalent) with four years of relevant experience.

  Work Experience

• Relevant experience is defined as progressive experience in programme/project development or management, in either public or private sector organizations.

  Language Skills

• Fluency in English is required (speaking, reading, and writing).

• Fluency in other UN official languages, particularly French, Arabic, or Spanish, is desirable.

Contract type, level and duration

Contract type: Fixed Term Appointment (FTA), Temporary Appointment (TA), or Individual Contractor Agreement (ICA) Contract level: ICS-9 (P2 equivalent; IICA-1 equivalent; LICA-9 equivalent) Contract duration: Variable; depends on contract type

For more details about United Nations staff and ICA contracts, please follow link:

Additional Information

• Please note that the closing date is midnight Copenhagen time.
• Applications received after the closing date will not be considered.
• Only those candidates that are short-listed for interviews will be notified.
• UNOPS embraces diversity and it is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, or disability.
• UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
• For retainer contracts, you must complete a few Mandatory Courses (around 4 hours) in your own time, before providing services to UNOPS.
• The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.
• All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter, UN Staff Regulations and Rules, UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.
• It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.

Background Information - UNOPS

UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development.

UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.

Working with us

UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.

Diversity

With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners’ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates.

Work life harmonization

UNOPS values its people and recognizes the importance of balancing professional and personal demands.