ASSOCIATE PROGRAMME BUDGET OFFICER

Contract

This is a P-2 contract. This kind of contract is known as Professional and Director staff. It is normally internationally recruited only. It's a staff contract. It usually requires 2 years of experience, depending on education.

Salary

The salary for this job should be between 108,633 USD and 147,551 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

Org. Setting and Reporting The position is located in the Office of the Director of the Programme Planning and Budget Division, Office of Programme Planning, Finance and Budget (OPPFB), Department of Management, Strategy, Policy and Compliance (DMSPC). The Associate Programme Budget Officer reports directly to the Head of the Policy and Coordination Unit.

Responsibilities Within delegated authority, the Associate Programme Budget Officer will be responsible for the following duties:

Budget preparation 1. Assists in the elaboration of standards and benchmarks to be used in the formulation of resource requirements for budget proposals. 2. Guides support staff in the compilation and review of the relevant decisions, recommendations and conclusions from competent expert and intergovernmental bodies with a view to provide inputs for the preparation of budgetary guidance. 3. Prepares, based on guidance from supervisors, a schedule of budgetary reports, taking into consideration the size, complexity and distribution of reports across the budget division. 4. Guides internal and external clients in the accurate translation of legislative mandates into programme budgets, including by validating the content of programme plans. 5. Guides internal and external clients in the accurate application of standards and budgetary assumptions in the context of post and non-post estimates. 6. Supports internal and external clients in utilizing information systems and tools during the formulation of budget proposals. 7. Supports programme budget officers in the preliminary review of post and non-post resource requirements contained in budget client submissions to ensure accuracy and compliance of resource aspects of the budget with parameters in the budgetary guidance. 8. Reviews and assists in the finalization and quality assurance of the programmatic and resource aspects of the programme budget and its revisions on the basis of departmental submissions, taking into account recommendations and decisions of relevant expert and intergovernmental bodies. 9. Supports senior management during the review and approval process of the programme budget and its revisions by researching and identifying relevant information to be provided to competent intergovernmental and expert bodies. 10. Reviews and analyses programme budget/financial implications resulting from decisions of competent intergovernmental bodies containing new or expanded mandates.

Budget administration 11. Prepares allotments, including redeployment of funds, ensuring they remain within authorized levels. 12. Monitors expenditures and recommends reallocation of funds to ensure they remain within authorized levels. Assists in the forecasting of expenditures based on past trends and anticipated requirements. Gathers information to support decision making on reallocation of resources. 13. Monitors and captures any budgetary changes, including commitment authorities, revised estimates, unforeseen and extraordinary expenses or potential changes to the contingency fund. 14. Guides clients in the application and interpretation of policies relevant for the implementation of programme budgets. 15. Reviews and assists in the preparation and finalization of budget performance reports, including by identifying variances between approved budgets and actual expenditures, planned and actual deliverables and planned and actual programmatic results achieved; consolidates and summarizes explanation of material variances based on information provided by budget officers and guidance from senior managers.

General 16. Keeps up-to-date on documents/reports/guidelines/audit observations that have a bearing on matters related to programme budgets. Keeps abreast of intergovernmental recommendations and decisions as well as United Nations policies and procedures, including by providing comments, opinions and observations; Supports the formulation of any changes to budgetary policies. 17. Supports the research required for the preparation of budgetary reports; supports the drafting of content of budgetary reports 18. Presents info from large sets of data in an accessible, simple way and attractive way so it can be used in presentations, talking points and notes for senior management. 19. Researches and identifies information that is relevant for the consideration of eventual policy changes that respond to budgetary needs and are in line with legislative intent. 20. Identifies areas for improvement in the existing information systems and processes with a view to contribute to more efficient and effective budgetary processes; explores opportunities for automation and for reduction or risk of error. 21. Designs reports and files that facilitate access to information and simplify processes and procedures. Analyses large data sets to identify trends and patterns. Audits information systems to identify inaccuracies. 22. Performs other related duties, as assigned.

Competencies Professionalism: Knowledge of financial and budgetary principles and practices. Financial and mathematical skills that facilitate analysis of data. Ability to identify and resolve budgetary and procedural problems challenges in creative and innovative ways. Ability to and identify sources for data collection, and to organize, summarize and present information in a simple, accessible and attractive manner. Ability to identify inaccuracies and instances of non-compliance. Ability to formulate conclusions and recommendations that are supported by facts. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Planning & Organizing: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.

Creativity: Actively seeks to improve programmes or services. Offers new and different options to solve problems or meet client needs. Promotes and persuades others to consider new ideas. Takes calculated risks on new and unusual ideas; thinks "outside the box." Takes an interest in new ideas and new ways of doing things. Is not bound by current thinking or traditional approaches.

Technological Awareness: Keeps abreast of available technology. Understands applicability and limitations of technology to the work of the office. Actively seeks to apply technology to appropriate tasks. Shows willingness to learn new technology.

Education A first-level university degree in business administration, finance, economics, statistics, or related field is required. Advanced university in the mentioned fields is desirable.

Work Experience At least two years of experience in budget, finance, administration, business administration or related area is required. At least one year of experience in preparing results-based budgets in a large international setting is desirable. A minimum of one year of experience working with large databases is desirable. At least one year of experience in exploring solutions and practices that improve the preparation and implementation of budgets for a large number of clients is desirable. At least one year of experience in utilizing information systems and designing tools that support budget formulation is desirable. At least one year of experience in summarizing and presenting information from large data sets in an accessible, attractive and simple manner is desirable. No experience is required for candidates who have passed the United Nations Young Professionals Programme Examination (YPP), the United Nations Competitive Recruitment Examination (NCRE) or the G to P Examination (G to P).

Languages English and French are the working languages of the United Nations Secretariat. For the posts advertised, fluency in English is required. Knowledge of another United Nation official language is desirable.

Assessment Evaluation of qualified candidates may include an assessment exercise which may be followed by a competency-based interview.

Special Notice Appointment or assignment against this position is for an initial period of one year. The appointment or assignment and renewal thereof are subject to the availability of the post or funds, budgetary approval or extension of the mandate.

Pursuant to section 7.11 of ST/AI/2012/2/Rev.1, candidates recruited through the young professionals programme who have not served for a minimum of two years in the position of their initial assignment are not eligible to apply to this position.

The United Nations Secretariat is committed to achieving 50/50 gender balance and geographical diversity in its staff. Female candidates are strongly encouraged to apply for this position.

At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application.

United Nations Considerations According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.