ASSOCIATE PROCUREMENT OFFICER
Application deadline 5 months ago: Sunday 21 Aug 2022 at 23:59 UTCOpen application form
This is a RLG-14 contract. This kind of contract is known as Relocation Grant. More about RLG-14 contracts.
Org. Setting and Reporting The Associate Procurement Officer reports to the assigned Procurement Officer.
Responsibilities- Plans procurement actions for assigned projects, which involve the procurement of a variety of goods and services of a general nature, and some technically complex commodities; reviews and analyzes technical specifications to ensure completeness, accuracy and competitive qualities, and identifies optional courses of action; supervises, assigns tasks to, and assesses the performance of his/her subordinate staff and provides them with coaching, mentoring and training;
- Advises staff, including Requisitioning Units, in matters regarding procurement policies and procedures, technical specifications, pricing and product/service availability, as well as appropriate substitutes or alternative options to reduce costs;
- Conducts market research to keep abreast of market developments; researches and analyzes statistical data and market reports on the situation, patterns and availability of goods and services;
- Develops vendor evaluation criteria; prepares and conducts solicitations and evaluation of bids/proposals/quotations to ensure overall competitiveness, quality, and conformity to specified requirements; ensures that the recommended award(s) are made in the best interest of the Agency;
- Compiles, verifies and presents procurement data; prepares and reviews all relevant supporting documents and recommends approval of the contract or purchase order; may authorize purchases in line with delegated authority, and, in cases where the amount exceeds authorized signature authority, prepares submissions to the Contracts Committee for review and subsequent approval by the authorized official;
- Follows up and ensures timely delivery of goods and services in coordination with contractors and Requisitioning Units; oversees adherence to contractual agreements; advises concerned parties on contractual rights and obligations; monitors contract cycle management; ensures that contracts are closed and filed in a timely manner; reviews contract performance evaluations; addresses vendors’ performance issues in coordination with Requisitioning Units;
- Prepares and reviews a variety of reports, correspondence, and documents (e.g. purchase orders, contracts and amendments) on procurement-related matters.
Competencies UN Core Values of Professionalism, Integrity and Respect for Diversity and Core Competencies of Communication, Working with People and Drive for Results apply by default.
- Communication - Teamwork - Planning and Organizing - Accountability - Client Orientation
For guidance on how to prepare for competency-based interviews: https://careers.un.org/lbw/home.aspx?viewtype=AYI
Education- A university degree from an accredited educational institution in business administration, public administration, procurement, supply chain management, contract law, or related area.
Job - Specific Qualification do you have any other professional qualifications, please specify, as is desirable.
Work Experience At least four years of progressively responsible relevant experience in procurement, contract management, supply chain management or related area is required
Are you currently residing in Duty station Amman. Please specify your current location is required.
A university degree from an accredited educational institution is required in business administration, public administration, procurement, supply chain management, contract law, or related area.
Languages Excellent command of spoken and written English and Arabic.
Assessment Evaluation of qualified candidates may include an assessment exercise which will followed by competency-based interview.
Special Notice Type of Contract: Fixed Term Appointment
Duration of Contract: 3 years including 1 year probation period, with the possibility of further extension, subject to the availability of funds, satisfactory performance and continuing need.
This vacancy notice is open to internal and external candidates. Only candidates residing in Jordan and Gaza, and within commuting distance of the duty station with authorization to work in the duty station at the time of application are eligible to apply. The Agency will not assume responsibility or accountability to support or facilitate the issuance of work permit in Jordan, and without a valid work permit, the appointment may be rescinded.
Preference will be given to registered Palestine refugees and candidates assisting the Agency to meet its commitment to gender parity. UNRWA welcomes applications from qualified candidates with disabilities.
A roster may be created from the selection exercise, and successful candidates may become eligible for appointment to the same post or a similar post.
Only applications that have been fully completed in UNRWA’s online e-recruitment system inspira will be considered and no late applications will be accepted. The PHP should be completed with full relevant work experience under the experience tabs as per the requirements in the Job Opening. All acquired university degrees must also be stated, if applicable. Applicants applying to positions for Grades 12 to 20 or LDC Bands E to H must submit a cover letter/motivational statement in order to be considered. Additionally, providing incorrect or misleading information on an application will result in the immediate disqualification of a candidate.
For UNRWA internal staff, they are required to specify and include their current UNRWA grade level. To do so applicants should select under “Category” RLG, scroll down to see all categories, then select their local grade.
Equivalency: Equivalency may apply for this post. NB: Work experience alone or formal qualifications with no relevant work experience are not considered an acceptable combination.
Advertisements published only in English will only accept applications in English, and Arabic submissions will not be considered.
The Agency may disqualify applicants whose name appears on the UN Sanctions List or a UN database of staff separated for reason of misconduct or of staff who separated whilst misconduct processes were pending.
UNRWA shares investigation and misconduct information with other UN Agencies, and past and prospective employers, about staff members who have been separated for misconduct, or who have separated whilst an investigation and/or disciplinary process for misconduct is underway; and such persons may be prohibited from employment with the United Nations.
The Agency will immediately disqualify applicants who are ineligible for any reason in accordance with the Agency regulatory framework.
UNRWA is funded almost entirely by voluntary contributions from UN member states, regional bodies, business foundations and individual contributions. The mission of UNRWA is to help Palestine refugees achieve their full potential in human development under the difficult circumstances in which they live.
For more details on UNRWA, please visit: https://www.unrwa.org/
United Nations Considerations Staff members are subject to the authority of the Commissioner-General of UNRWA and to assignment by him or her.
UNRWA is committed to achieving gender parity at all levels of staffing under the current UN-wide gender agenda and strongly encourages applications from qualified applicants from under-represented groups.
At UNRWA, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. UNRWA is committed to creating a diverse and inclusive environment of mutual respect. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application.
UNRWA Considerations UNRWA staff are expected to uphold the highest standards of efficiency, competence, neutrality, impartiality and integrity. This includes respect for and commitment to human rights, diversity and non-violent means of dealing with all kinds of conflict. Only persons who fully and unconditionally commit to these values should consider applying for UNRWA jobs. Candidates will not be considered for employment with UNRWA if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. The Agency may disqualify applicants who have separated for reason of misconduct, who left a UN Agency while misconduct processes were pending, or who appear on the UN Sanctions List. UNRWA is a non-smoking work environment.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.