Associate Procurement Officer

Overview

Support WIPO's procurement and contracting processes to meet organizational goals.

You have:

• First-level university degree in business administration, finance, procurement or related discipline.
• At least three years’ relevant professional experience in procurement or HR talent acquisition.
• Experience with computerized procurement systems, preferably ERP Procure-To-Pay module.
• Excellent knowledge of written and spoken English.
• Good knowledge of French or another UN official language.
• Competent user of Microsoft Office applications (Word, Excel, Outlook, PowerPoint).
• Knowledge of procurement principles.
• Excellent analytical and problem-solving skills.

Contract

This is a P-2 contract. This kind of contract is known as Professional and Director staff. It is normally internationally recruited only. It's a staff contract. It usually requires 2 years of experience, depending on education.

Salary

The salary for this job should be between 107,711 USD and 146,298 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

IMPORTANT NOTICE REGARDING APPLICATION DEADLINE: please note that the deadline for applications is indicated in local time as per the time zone of the applicant’s location.

1. Organizational Context

a. Organizational Setting

The post is located in the Procurement Section (PS), Central Services Division (CSD), Administration, Finance and Management Sector (AFMS).

The Section is responsible for the procurement of general supplies, equipment, and professional services provided by private commercial entities, non-profit organizations or by individuals, to support WIPO's various programs. The Section aims to provide responsive, effective, and quality procurement services and business advice, while achieving the best value for money and ensuring a fair, competitive, and transparent process in accordance with sound procurement principles.

b. Purpose Statement

The incumbent supports WIPO’s programs in the process of contracting individuals for services under non-staff contracts as well as in the procurement of goods and services. They assist clients and stakeholders to plan, develop, source and manage procurement activities to effectively facilitate organizational and business objectives, ensuring compliance with WIPO’s Financial Rules and Regulations.

c. Reporting Lines

The incumbent works under the supervision of the Procurement Officer (Team Leader).

d. Reporting Lines

The incumbent works regularly with other staff of the Procurement Section, as well as staff from the Central Services Division. The incumbent will also work with a variety of requesters across the Organization, such as Brands and Designs Sector, News and Media Division, Human Resources Management Department, Regional and National Development Sector, Office of the Director General and External Offices, Diplomatic Engagement and Assemblies Affairs Division, Internal Oversight Division, and IP Office Business Solutions Division.

2. Duties and Responsibilities

The incumbent will perform the following principal duties:

a. Provide guidance and support to internal stakeholders on procurement methods, technical specifications, contracts, and vendor strategies, while addressing client queries, escalating technical challenges, and coordinating with relevant WIPO teams.

b. Plan and review requests for goods and services, including individual contractor services (ICS) and temporary agency services, ensuring they align with WIPO rules and policies and risk management framework.

c. Carry out procurement activities for goods, services, and individual contractor services, check and validate Terms of Reference (ToR), funding information, dates and other details such as applicable consultant remuneration levels.

d. Regularly conduct market research to identify suitable vendors, understand market conditions, and encourage effective competition.

e. Prepare and review procurement documents, such as tenders and contracts, ensuring they are accurate and compliant with organizational standards.

f. Assist in evaluating proposals from vendors, and support in contract negotiations.

g. Prepare, certify and dispatch Purchase Orders based on a complete Purchase Requisition, ensuring entry of accurate data; run regular monitoring reports, review and analyze data making the relevant recommendations.

h. Run and analyze regular reports on procurement data and contract status, making recommendations and managing contract life cycles in the organization's IT systems. Ensure all procurement-related data, including purchase requisitions, contracts, and purchase orders, is accurate and up to date.

i. Identify and implement system improvements based on operational needs, and periodically update procurement policies to incorporate lessons learned and best practices.

j. Act as the authorized officer within the delegated authority.

k. Perform other related duties as required.

3. Requirements

Education (Essential)

First-level university degree in business administration, finance, procurement or related discipline.

Experience (Essential)

At least three years’ relevant professional experience in procurement or HR talent acquisition.

Experience with computerized procurement systems, preferably ERP Procure-To-Pay module.

Experience (Desirable)

Experience with e-tendering systems.

Experience with recruitment ERP, platforms and job sites, such as Oracle Taleo and LinkedIn.

Experience using enterprise content management systems (ECM) and/or SharePoint.

Experience using Tableau for reporting.

Language (Essential)

Excellent knowledge of written and spoken English.

Language (Desirable)

Good knowledge of French or another UN official language.

Job Related Competencies (Essential)

Competent user of Microsoft Office applications (Word, Excel, Outlook, PowerPoint) and the internet and the ability to rapidly adapt to new software.

Excellent communication and interpersonal skills and ability to maintain effective partnerships and working relations in a multi-cultural environment with sensitivity and respect for diversity.

Knowledge of procurement principles.

Client service orientation.

Ability to apply procurement-related administrative rules, regulations and practices.

Excellent analytical and problem-solving skills.

Job Related Competencies (Desirable)

Negotiation skills.

4. Organizational Competencies

1. Communicating effectively.

2. Showing team spirit.

3. Demonstrating integrity.

4. Valuing diversity.

5. Producing results.

6. Showing service orientation.

7. Seeing the big picture.

8. Seeking change and innovation.

9. Developing yourself and others.

5. Information

Annual salary****:

Total annual salary consists of a net annual salary (net of taxes and before medical insurance and pension fund deductions) in US dollars and a post adjustment. Please note that this estimate is for information only. The post adjustment multiplier (cost of living allowance) is variable and subject to change (increase or decrease) without notice. The figures quoted below are based on the March 2025 rate of 73****.6%.

P2

Annual salary

$50,377

Post adjustment

$37,077

Total Salary

$87,454

Currency USD

Salaries and allowances are paid in Swiss francs at the official rate of exchange of the United Nations.

Please refer to WIPO’s Staff Regulation and Rules for detailed information concerning salaries, benefits and allowances.

Additional Information

Temporary appointments are renewable, subject to continuing needs, availability of budget and satisfactory performance with a maximum cumulative length of two years.

Applications from qualified women as well as from qualified nationals of unrepresented Member States of WIPO and underrepresented geographical regions are encouraged. Please click on the following links for the list of unrepresented Member States and the list of underrepresented regions and the WIPO Member States in these regions.

The Organization reserves the right to make an appointment at a grade lower than that advertised.

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By completing an application, candidates understand that any willful misrepresentation made on this web site, or on any other documents submitted to WIPO during the application, may result in disqualification from the recruitment process, or termination of employment with WIPO at a later date, if that employment resulted from such willful misrepresentations.

In the event that your candidature is shortlisted, you will be required to provide, in advance, a scanned copy of your identification and the degree(s)/diploma(s)/certificate(s) required for this position. WIPO recognizes higher educational qualifications obtained from institutions accredited/recognized in the World Higher Education Database (WHED), a list maintained by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed here: http://www.whed.net/. Some higher educational qualifications may not be listed in WHED, and will be reviewed on a case-by-case basis.

Additional testing/interviewing may be used as a form of screening. Initial appointment is subject to satisfactory professional references.

Additional background checks may be required.

Potential interview questions