Associate Procurement Officer

Volunteering Admin Logistics & Procurement

Overview

Support procurements, vendor management, and documentation tasks

You have:

• A minimum of five (5) years of progressively responsible professional experience in procurement and contract management is required from a medium/large scale entity/organization.
• Mandatory Requirement: Excellent oral and written skills in English.
• Attention to Detail for tracking all the procurement stages and keeping records accurate and up to date.
• Effective Communication to ensure all stakeholders are informed of procurement status, case developments, and vendor payment issues.
• Excellent Analytical Skills for preparing commercial evaluations and Best Value for Money (BVM) analysis.
• Effective Coordination and Negotiation skills when working with vendors, contractors, and landlords, especially during payment processing and lease negotiations.
• Excellent Document Management skills to ensure proper filing, archiving, and retrieval of procurement-related documents.
• Excellent interpersonal skills; culturally and socially sensitive; ability to work inclusively and collaboratively with a range of stakeholders.
• Ability to work and adapt professionally and effectively in a challenging environment; ability to work effectively in a multicultural team of international and national personnel.
• Computer literate including proficiency in various MS Office applications (Excel, Word, PowerPoint, etc.) and email/internet; familiarity with database management; and office technology equipment.
• Self-motivated, ability to work with minimum supervision; ability to work with tight deadlines.
• Sound security awareness.
• Have interest in the field of procurement & contract management and volunteerism as a mechanism for development.

Contract

This is a UNV National Specialist contract. This kind of contract is known as National UN Volunteer. It is normally only for nationals. More about UNV National Specialist contracts.

UNAMA is a political mission that provides political good offices in Afghanistan; works with and supports the government; supports the process of peace and reconciliation; monitors and promotes human rights and the protection of civilians in armed conflict; promotes good governance; and encourages regional cooperation.

UNAMA’s original mandate, laid out in UN Security Council Resolution 1401 (March 2002) was to support the implementation of Bonn Agreement (December 2001). This mandate has changed over time to reflect the needs of the country and was last extended on 15 March 2024, by UN Security Council Resolution 2727 (2024). Resolution 2727 stresses the important role that the United Nations will continue to play in promoting peace and stability in Afghanistan. The United Nations has been involved in the region since 1946 when Afghanistan joined the United Nations as a member state of the Organization. UNAMA maintains a permanent and extensive field presence across Afghanistan.

Under the direct supervision of the Procurement Officer/Assistant Procurement Officer, the National UN Volunteer will perform the following tasks/functions: • Shopping Cart (SC) Management: Tracking and maintaining a system for shopping carts to ensure that all purchases are accurately logged, processed, and tracked based on established timelines. • Status Update of Cases: Monitoring the status of procurement cases, ensuring that all relevant stakeholders are kept informed of updates. • Tender Opening Committee (TOC) and Technical Evaluation Reports: Tracking requests related to the Tender Opening Committee (TOC) and ensuring that technical evaluation reports are processed by the stakeholders in a timely manner. •Vendor Delivery and Payment Monitoring: Monitoring vendor deliveries and ensuring timely payment processing for goods and services provided by vendors. • Monitoring Reports: Retrieving and reviewing monitoring reports such as Supply Chain Tracker (SCT) based on established timelines and procedures to ensure all procurement processes are proceeding as planned.
• Tender Document Processing: Processing tender documents and preparing commercial evaluations and Best Value for Money (BVM) analysis to support procurement decisions. • Payment Methods and Vendor Banking Information: Coordinating payment methods with vendors and contractors, ensuring correct banking details are on file, and liaising with the relevant units such as Kuwait Joint Support Officer (KJSO), Vendors Unit for payment processing. • Assisting in Lease Negotiations: Supporting the negotiation process with landowners for leases in Kabul and regional areas, ensuring favorable terms for the organization. • Document Archiving: Archiving procurement documents, purchase orders, contracts, and other essential paperwork. This includes preparing documents for handover to the Information Management Unit (IMU) and ensuring proper record-keeping for easy future retrieval. • Overall, the Associate Procurement Officer has a role focused on procurement coordination, vendor management, financial processing, and documentation.

• Integrity • Accountability • Adaptability and flexibility • Creativity • Judgement and decision-making • Planning and organizing • Professionalism • Self-management

A minimum of five (5) years of progressively responsible professional experience in procurement and contract management is required from a medium/large scale entity/organization.

Mandatory Requirements: • Excellent oral and written skills in English. • Attention to Detail for tracking all the procurement stages and keeping records accurate and up to date. • Effective Communication to ensure all stakeholders are informed of procurement status, case developments, and vendor payment issues. • Excellent Analytical Skills for preparing commercial evaluations and Best Value for Money (BVM) analysis. • Effective Coordination and Negotiation skills when working with vendors, contractors, and landlords, especially during payment processing and lease negotiations. • Excellent Document Management skills to ensure proper filing, archiving, and retrieval of procurement-related documents. • Excellent interpersonal skills; culturally and socially sensitive; ability to work inclusively and collaboratively with a range of stakeholders • Ability to work and adapt professionally and effectively in a challenging environment; ability to work effectively in a multicultural team of international and national personnel. • Computer literate including proficiency in various MS Office applications (Excel, Word, PowerPoint, etc.) and email/internet; familiarity with database management; and office technology equipment. • Self-motivated, ability to work with minimum supervision; ability to work with tight deadlines. • Sound security awareness. • Have interest in the field of procurement & contract management and volunteerism as a mechanism for development.

The contract lasts for the period indicated above with possibility of extensions subject to availability of funding, operational necessity and satisfactory performance. However, there is no expectation of renewal of the assignment. Travel to duty station (if applicable) and a Settling-In-Grant will be provided in the event the duty station is not within commuting distance from the place of recruitment. The applicable Volunteer Living Allowance is provided monthly to cover housing, utilities and normal cost of living expenses. Life, health and permanent disability insurance are included) and final repatriation (if applicable). Furthermore, in non-family duty stations that belong to hardship categories D or E, as classified by the ICSC, a Well-Being Differential (WBD) will be provided on a monthly basis.

Apply now

Potential interview questions

Added 1 year ago - Updated 1 year ago - Source: unv.org