Associate Officer

Contract

This is a P-2 contract. This kind of contract is known as Professional and Director staff. It is normally internationally recruited only. It's a staff contract. It usually requires 2 years of experience, depending on education.

Salary

The salary for this job should be between 106,558 USD and 144,732 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

IMPORTANT NOTICE REGARDING APPLICATION DEADLINE: please note that the deadline for applications is indicated in local time as per the time zone of the applicant’s location.

This post is a limited-term fixed-term post.

1. Organizational Context

a. Organizational Setting

The post is located in the Office of the Director, Department of Program Planning and Finance. The Department is responsible for providing managerial oversight and direction on strategic planning and financial management issues and for ensuring the effective implementation of the Organization's work program.

b. Purpose Statement

The incumbent is responsible for providing technical and analytical support to the Director of the Department of Program Planning and Finance and to staff in the Office of the Controller, and for assisting in coordinating the work of the Department, ensuring effective organization of the workflow.

c. Reporting Lines

The incumbent works under the supervision of the Director, Department of Program Planning and Finance.

d. Work Relations

The incumbent maintains regular and extensive relations with staff across the Department and Sectors and areas throughout WIPO to ensure effective support and delivery of key initiatives.

2. Duties and Responsibilities

The incumbent will perform the following principal duties:

a. Assist the Director, Department of Program Planning and Finance, in drafting and coordinating the preparation of reports, briefing notes, proposals, information circulars related to the Financial Regulations and Rules, communications and correspondence on technical and administrative matters for the Office of the Controller.

b. Support the Director in coordinating ad hoc projects and initiatives led by the Office of the Controller or to which the Office contributes.

c. Support the Office of the Controller and WIPO's Sectors and areas in the organization and coordination of secretariat services for the Program and Budget Committee (PBC) meetings and events and for Assemblies related matters.

d. Contribute to the analysis and research of technical topics, preparation of document and proposals related to cross-sectoral teams, working groups or taskforces of which the Controller, the Assistant Controller or other staff in the Office of the Controller are members.

e. Contribute to the finalization of agenda, logistics, travel and accommodation, invitations, financial arrangements, preparation and distribution of documents; draft minutes and related reports of the PBC sessions; follow up on required actions.

f. Conduct quality reviews of reports and official documents prepared for the purpose of the Program and Budget Committee.

g. Draft speaker's notes for the Chair of the PBC and the Secretariat.

h. Provide support for the Associate Officer - Secretariat of the PBC and other staff in the Office of the Controller to help ensure there is no capacity gap in the preparation of the PBC sessions and support to the Controller.

i. Contribute to the review of policies and other regulatory content with a view of streamlining and decentralization.

j. Contribute to the comparative analysis of the Financial Regulations and Rules with a view to developing proposals for their revision. Draft reports and briefing notes, as required, based on the analysis of the regulatory framework.

k. Contribute to the follow-up and analysis of recommendations from oversight bodies to facilitate effective and timely implementation.

l. Perform other related duties as required.

3. Requirements

Education (Essential)

First-level university degree in business administration, finance, international relations or related discipline.

Education (Desirable)

Advanced university degree in a related area.

Experience (Essential)

At least three years of relevant professional experience in one of operations, administration and senior managerial/executive level support.

Language (Essential)

Excellent written and spoken knowledge of English.

Language (Desirable)

Knowledge of other official UN languages, especially of French.

Job Related Competencies (Essential)

Excellent analytical skills with the ability to identify and resolve potential issues.

Excellent drafting skills and the ability to work with a high degree of accuracy and attention to detail.

Discretion and a sense of diplomacy, judgment and initiative; ability to respond to requests from Member States.

Excellent time management and organizational skills with the ability to manage competing priorities with minimum supervision.

Ability to work within the applicable rules, regulations and procedures.

Excellent communication and interpersonal skills and ability to maintain effective partnerships and working relations in a multi-cultural with sensitivity and respect for diversity.

Competent user of Microsoft Office applications (Word, Excel, Outlook, PowerPoint), the internet, information management systems, and the ability to adapt quickly to new software.

4. Organizational Competencies

1. Communicating effectively.

2. Showing team spirit.

3. Demonstrating integrity.

4. Valuing diversity.

5. Producing results.

6. Showing service orientation.

7. Seeing the big picture.

8. Seeking change and innovation.

9. Developing yourself and others.

5. Information

Mobility: WIPO staff members are international civil servants subject to the authority of the Director General and may be assigned to any activities, office or duty station of the Organization. Accordingly, the selected candidate may be required to move from time to time to new functions and/or to another duty station.

Annual salary****:

Total annual salary consists of a net annual salary (net of taxes and before medical insurance and pension fund deductions) in US dollars and a post adjustment. Please note that this estimate is for information only. The post adjustment multiplier (cost of living allowance) is variable and subject to change (increase or decrease) without notice. The figures quoted below are based on the June 2023 rate of 82.2%

P2

Annual salary

$49,254

Post adjustment

$40,487

Total Salary

$89,741

Currency USD

Salaries and allowances are paid in Swiss francs at the official rate of exchange of the United Nations.

Please refer to WIPO’s Staff Regulation and Rules for detailed information concerning salaries, benefits and allowances.

Additional Information

* Initial fixed-term appointment of two years, renewable subject to satisfactory performance and other applicable conditions. The selected candidate’s appointment will be subject to an overall term of five years in this position, with no possibility of renewal beyond that term. S/he may, however, apply and be considered for other positions at WIPO.

This is not applicable to WIPO staff members on fixed-term, continuing or permanent appointments, who were recruited following a competition under Staff Regulation 4.10 (“Appointment Boards”).

This vacancy announcement may be used to fill other posts at the same grade with similar functions in accordance with Staff Rule 4.9.5.

Applications from qualified women as well as from qualified nationals of unrepresented Member States of WIPO and underrepresented geographical regions are encouraged. Please click on the following links for the list of unrepresented Member States and the list of underrepresented regions and the WIPO Member States in these regions.

The Organization reserves the right to make an appointment at a grade lower than that advertised.

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By completing an application, candidates understand that any willful misrepresentation made on this web site, or on any other documents submitted to WIPO during the application, may result in disqualification from the recruitment process, or termination of employment with WIPO at a later date, if that employment resulted from such willful misrepresentations.

In the event that your candidature is shortlisted, you will be required to provide, in advance, a scanned copy of an identification and of the degree(s)/diploma(s)/certificate(s) required for this position. WIPO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and these will be reviewed individually.

Additional testing/interviewing may be used as a form of screening. Initial appointment is subject to satisfactory professional references.

Additional background checks may be required.